Monday Message - July 15, 2019

Kentucky Department Of Education logo

Commissioner's Monday Message

July 15, 2019

School Report Card Approval/Collection Tool Open

The secure School Report Card (SRC) website is now open; districts can begin reviewing, approving and populating their 2018-2019 School Report Card. At this time, there are two areas open that require attention:

  1. The School Safety Data Review/Approval period is open through July 31.

District safe school coordinators and school administrators who are responsible for safe schools reporting should review the district- and school-level safety data and either approve or flag the data by July 31.

This review requires active validation of safe schools data through the SRC approval site. The Kentucky Department of Education (KDE) must report safety data to the Kentucky Center for School Safety and Office of Education Accountability in August of each year in accordance with KRS 158.444.

Resource materials are available to assist with this review include:

  1. The School Collection Tool is open through Aug. 31 for school-level data entry.

Schools also can begin entering data into the SRC School Collection Tool. This tool is used to gather school-level data on community involvement, safety precautionary measures, technology and school profile data (visual and performing arts, career studies, health and physical education, and world languages) not collected in other systems. Initially, only the precautionary measures will be viewable in the approval tool. The other collections are open for data entry to give as much time as possible for this work, but access to view in the approval tool won’t open until Aug. 7.

Resource materials available to assist with entering collection items include:

As a reminder, the School Profile Report must be completed with signatures by Oct. 1 each year.

See prior communications available in the SRC Resource Page. Specifics on how to set up users with access to the SRC have been shared in previous communications.


  • Email Windy Newton for safe schools data questions
  • Email KDE’s Division of Program Standards for School Profile Report questions.
  • Contact your local district WAAPOC for user account set up. The KETS Service Desk is available to assist WAAPOCs.
  • Contact BrightBytes support by email or by phone at (877) 433-4036 with system questions.


  • July 31: Deadline to review of school safety data
  • Aug. 7: Non-accountability data verification/validation window opens
  • Aug. 30: Deadline for entering data into SRC collection tool
  • Sept. 6: Deadline for review and approval of non-accountability data
  • Late September: Tentative public release
  • Oct. 1: School Profile Report should be complete with signatures and available in the district office

Revised Social Studies Standards Adopted for 2019-2020 School Year

After undergoing a rigorous revision process that began in January 2018, revised standards for social studies became law July 5.

The newly adopted standards will be implemented in Kentucky classrooms beginning in the 2019-2020 school year and may be accessed at A “Getting to Know Your KAS for Social Studies” module also is available at to support educators in the implementation of the new social studies standards.

The Kentucky Board of Education (KBE) adopted the revised social studies standards in February, and they received legislative review in May.

The process of revising the standards, last adopted in 2006, was part of the ongoing review of content area standards and aligned assessments mandated by the Kentucky General Assembly in Senate Bill 1 (2017).

Kentucky educators were involved in every step of the development of the standards. Educators, along with business and industry professionals, comprised advisory panels and a review and development committee. There were revisions by educators and community members informed by public feedback, along with review by the KBE, before the standards underwent final legislative review and became law.

The standards written by teams of Kentucky teachers outline the minimum knowledge and skills Kentucky students should learn at each grade level.

For more information on the standards revision process, visit the Kentucky Academic Standards Revision Process webpage. Contact the standards team with any questions regarding the newly adopted standards or the standards revision process.

Career and Technical Education and Student Transition Updates

The Kentucky Department of Education published a Pathway Phase-out Guidance in March 2017 that detailed all of the career pathways that are being phased out. It is important to note that pathways marked for phase-out at the end of 2018-2019 school year will no longer be visible in Technical Education Database System (TEDS) once the rollover occurs to open the 2019-2020 school year.

For detailed information, refer to the Pathway Phase-out Guidance as well as the information posted in the TEDS Monthly Notes. Remember:

  • Do not enroll students in new pathways until the start of 2019-2020 school year.
  • Make sure you have the pathway you plan to enroll them in for 2019-2020 in your TEDS (review Request to ADD or REMOVE a Pathway).
    • The deadline for adding new pathways for 2019-2020 is Sept. 1.
    • The pathway enrollment start date for these new pathways must be during the 2019-2020 school year.

2019-2020 Valid Industry Certifications

The list of industry certifications that will be valid for the 2019-2020 school year has been posted to the career and technical education (CTE) website. An industry certificate must be valid for a pathway in the year it is taken. It also must be documented in TEDS during the same year.

The list of valid certifications can be found on the CTE, Accountability and Transition Readiness webpage.

Exceptional Work Experience

There have been updates to the data entry process of Exceptional Work Experience. The Exceptional Work Experience Guidance, along with the instructions for How to Complete an Exceptional Work Experience Form, can be found on the CTE, Accountability and Transition Readiness webpage.

English Learner/Title III Beginning of the Year Training

Regional trainings for English Learner (EL) and Title III coordinators have been scheduled. The sessions will focus on providing guidance to district coordinators of all levels. Topics covered during training will include changes under the Every Student Succeeds Act for ELs, the civil rights requirements that must be met by all districts regardless of its EL population or funding received, and requirements under federal programs such as Title I, Part A and Title III.

English Learner, Title III and Title I coordinators are strongly encouraged to attend. However, at least one person from each district should attend one of the six training locations regardless of whether the district receives a Title III subgrant or the number of ELs currently enrolled in the district.

Each training will be 9 a.m.-4 p.m. local time. Sessions may be canceled if registration is low. If your training location is canceled due to low registration, you will be contacted in order to select another training location. Register early to help ensure you get the location of your choice.

The dates and locations of each training are listed below along with the registration links.

  • July 26 – Shelbyville, Ohio Valley Educational Cooperative, 100 Alpine Drive
  • July 30 – Bowling Green, Green River Regional Educational Cooperative, 230 Technology Way
  • July 31 – Lexington, Kentucky Educational Development Corporation, 118 James Court, Suite 60
  • Aug. 1 – Ashland, Kentucky Educational Development Corporation, 904 Rose Road
  • Aug. 2 – Richmond, Eastern Kentucky University, Perkins Building, 4436 Kit Carson Drive
  • Aug. 5 – Eddyville, West Kentucky Educational Cooperative, 435 Outlet Ave.

For questions, email Jessica Sanderson or call her at (502) 564-3791, ext. 4004.

Those receiving this at KSB and KSD, please make sure all employees receive it. Also, ATC principals are asked to forward it to their staffs.

Please send your questions, comments and suggestions on Monday Message to Jennifer Ginn by 10 a.m. Friday to be published in the upcoming week.

KDE seeking feedback on communications efforts

The Kentucky Department of Education Division of Communications has been fine-tuning its processes for delivering news about the department to relevant stakeholder groups. The division is seeking feedback from districts, parents and community members about its communications efforts. We’ve compiled a brief, anonymous survey where you can provide  feedback. To access the survey, click here.  For questions or comments, please contact Jessica Fletcher.


Reminder: High School Feedback Reports Review Period Ends this Week

The deadline for districts to review the High School Feedback Reports (HSFR) for the graduating class of 2017 is today. Provided by the Kentucky Center for Statistics (KyStats), the reports are for A1 schools only – for district review.

This year, districts are asked to review the report on college-going and success for the graduates of 2016-2017. The report looks at college-going and first-year performance in 2017-2018. Public release is planned for late July. 

District assessment coordinators and superintendents may access these reports through the High School Feedback Report secure web application and share it with high school principals. You must have web application credentials to log in and have rights to see the HSFR. If you do not have access, contact your district web apps administration point of contact (WAAPOC) to request rights to this application. District WAAPOCs are listed in the online school directory.

To access your district report, go to the KDE login site and click on “High School Feedback Reports (Secure).” To view or download the technical notes and user’s guides for the reports, click on this document title:

Previous reports may be viewed on the KyStats website. Email Barrett Ross with questions about your district’s report.


Important Due Dates for Superintendents Document Revised and Posted

The “Important Due Dates for Superintendents” document has been updated and reposted on the Kentucky Department of Education’s website for use by district superintendents and administrators. It can be found on the commissioner’s webpage on the website.

The contacts for each program are listed on the document.


KDE Seeks Applicants for Assessment Item Review

The Kentucky Department of Education (KDE) Office of Standards, Assessment and Accountability is seeking classroom teachers in grades 3-12 and content specialists working in support of teachers to review items for future Kentucky assessments in reading and writing, mathematics and social studies. 

Senate Bill 1 (2017) requires KDE to implement a process to review the Kentucky Academic Standards and the alignment of corresponding assessments for possible revision or replacement. A pool of candidates is being gathered for this critical work, and participants will be notified if accepted. 

Applications are being accepted through Aug. 15. Applicants who are selected will be required to meet in Frankfort or Lexington for multiple days. Substitute teacher expenses and travel will be reimbursed. The timeline of activities will be shared with individuals once they are selected, with work taking place in early fall. Email for more information.


KDE Offering Summer SBDM Training for Experienced Council Members

The Kentucky Department of Education (KDE) will be hosting annual school-based decision making (SBDM) council trainings for any elected experienced council member.

Use this Google form to register. A maximum of 40 participants will be allowed at each session and the trainings are free.

Here are the dates, topics and locations (all sessions are 9 a.m.-noon local time):

  • July 16 – “Roles and Responsibilities,” Campbellsville, Taylor County High School, 2705 Old Hodgenville Road
  • July 18 – “Roles and Responsibilities,” Frankfort, Kentucky Department of Education, 300 Sower Blvd.
  • July 22 – “Council’s Role with Continuous Improvement,” Murray, Murray Middle School, 801 Main St.

Registration Is Open for Continuous Improvement Summit

Join AdvancED|Measured Progress and the Kentucky Department of Education at the Continuous Improvement Summit Sept. 16-17 for practical information and inspiring stories to drive improvement.

Learn how Kentucky educators and administrators apply research-driven insights to their unique educational environment. Connect school quality to better outcomes for learners. The featured keynote speaker will be education author Anthony Muhammed.

The conference will be 10 a.m.-3:30 p.m. Sept. 16, and 8:30 a.m.-4 p.m. Sept. 17 at the Lexington Convention Center. Visit the AdvancEd website to register. For additional information, see this flyer.


KDE Offering Evaluation Training for Administrators

The Kentucky Department of Education (KDE) is the official provider for the 2019-2020 Initial Certified Evaluation Training for administrators newly assigned to the role of evaluator of certified personnel. The two-day training, including the assessment, is required per KRS 156.557 and 704 KAR 3:370.

All new evaluators of certified personnel are required to attend. Visit the Principal Partnership Project website for information about dates and locations, and to register.

KDE also will provide a separate, one-day, six-hour update training for experienced administrators. Districts may choose to fulfill the requirement by applying for their own EILA certificates and providing the training in their district, but KDE is providing regional options for districts that choose not to do their own in-house training. Six hours of update training is required annually for all experienced administrators per KRS 156.557 and 704 KAR 3:370.

Any experienced evaluator of certified personnel who has completed the two-day Initial Certified Evaluation Training is qualified to attend. Visit the Update Evaluation Training webpage for more information about dates, locations and to register.

There is no fee to participate in either training and the appropriate number of EILA credit hours – six for the update or 12 for the initial – will be awarded. Multiple training sites are located across the state. Advance registration is required.

All trainings are 8:30 a.m.-3:30 p.m. local time.


Professional Learning Bulletin Board