Monday Message - May 20, 2019

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Commissioner's Monday Message

May 20, 2019

Local District Allocations Under IDEA Delayed

If you are wondering why districts have not been notified regarding Individuals with Disabilities Education Act (IDEA) School Age and IDEA Preschool allocations for the 2019-2020 school year, please note this information is not yet available. To calculate local district allocations under the IDEA, the Office of Special Education and Early Learning must use the count of all students enrolled in grades K-12 in public and nonpublic schools located within each district. While this data is available for public schools, data for nonpublic schools is not complete.

Nonpublic student counts are provided by districts each year to the Office of Financial Operations (OFO) through the submission of the Declaration of Participation report. This report includes the names and student counts of all private and not for profit schools for each district. This includes traditional private schools as well as parochial and home schools that provide elementary and secondary programs.

If your district has not yet submitted its Declaration of Participation to OFO, make sure this report is submitted as quickly as possible to Thelma Hawkins per instructions included on the form. Because of how the formula for calculating IDEA allocations is specified in the statute, these amounts cannot be completed until data for all districts are available.

For questions about the submission of the report, email Hawkins at call her at (502) 564-1979.

TITLE II, Part A Guidance and Support Skype Sessions

While the 2018-2019 school year is winding down, districts are planning and budgeting federal funds for the 2019-2020 school year. To assist with planning for Title II, Part A funds, the Kentucky Department of Education is offering two technical assistance sessions via Skype.

The session are set for:

  • May 22 – 10 a.m.-noon ET
  • May 23 – 1:30-3:30 p.m. ET

Technical assistance topics will include:

  • Programmatic requirements;
  • Class-size reduction;
  • GMAP support;
  • Transferring of funds; and
  • Other uses of funds.

Time will be reserved during each session to allow for addressing specific questions. Use this link to join the Skype sessions.

Free Session on Teacher Retention Set for June 13

The Kentucky Department of Education, in partnership with the State Human Capital Alliance, is hosting a full-day session on induction and retention of educators for school and district leaders 9 a.m.-3:30 p.m. ET June 13 at the Capital Plaza Hotel in Frankfort.

In partnership with KDE, Elizabeth “Betsy” Arons and Michael Moore consulted with Kentucky superintendents to analyze the needs of districts related to induction of new teachers and created an open-access toolkit of resources for school and district leaders to address these Kentucky-specific needs

Arons is in her 34th year in public education and her 31st year in human resources leadership in public school systems. She is chief executive officer and founder of the Urban Schools Human Capital Academy, an initiative that focuses on human resources reform and the development of human capital leaders. Moore has more than 40 years of experience as a K-12 public school educator and has served as a teacher, a high school principal and a superintendent of schools. Since 2004, he has been working nationally on talent and leadership development projects.

Registration for this free event is available on this website. A buffet lunch will be available on-site, but is NOT provided with registration. Attendees are asked to bring an electronic device to explore the induction toolkit during the session.

For more information, view this flyer about the training session. For questions about this event, email Monica Raines or call the Division of Educator Preparation, Assessment and Internship at (502) 564-1479.

Trainings for New Title I, Part A Coordinators

Trainings for new Title I, Part A coordinators have been scheduled. The sessions will focus on providing an overview of the program’s basics to district staff with three years of experience or less. Topics will include requirements of the Title I program, an overview of monitoring processes and the review of helpful resources.

New Title I coordinators, district superintendents and finance officers are encouraged to attend. EILA credit will be awarded to attendees. Register through this Google document. For questions, email Tonia Hickman or call her at (502) 564-3791, ext. 4062.

The date and location of each meeting are listed below. All meetings are 9 a.m.-4 p.m. local time.

  • June 13 – Eddyville, West Kentucky Educational Cooperative Conference Center, 435 Outlet Ave.
  • June 18 – Bowling Green, Green River Regional Educational Cooperative, 230 Technology Way
  • June 21 – Shelbyville, Ohio Valley Educational Cooperative, 100 Alpine Drive
  • June 27 – Ashland, Kentucky Educational Development Corporation, 904 Rose Road
  • June 28 – London, Southeast/South-Central Educational Cooperative, London Training Center, 55 Waco Drive
  • July 16 – Lexington, Kentucky Educational Development Corporation, 118 James Court, Suite 60

KDE Offering Evaluation Training for Administrators

The Kentucky Department of Education (KDE) is the official provider for the 2019-2020 Initial Certified Evaluation Training for administrators newly assigned to the role of evaluator of certified personnel. The two-day training, including the assessment, is required per KRS 156.557 and 704 KAR 3:370.

All new evaluators of certified personnel are required to attend. Visit the Principal Partnership Project website for information about dates and locations, and to register.

KDE also will provide a separate, one-day, six-hour update training for experienced administrators. Districts may choose to fulfill the requirement by applying for their own EILA certificates and providing the training in their district, but KDE is providing regional options for districts that choose not to do their own in-house training. Six hours of update training is required annually for all experienced administrators per KRS 156.557 and 704 KAR 3:370.

Any experienced evaluator of certified personnel who has completed the two-day Initial Certified Evaluation Training is qualified to attend. Visit the Update Evaluation Training webpage for more information about dates, locations and to register.

There is no fee to participate in either training and the appropriate number of EILA credit hours – six for the update or 12 for the initial – will be awarded. Multiple training sites are located across the state. Advance registration is required.

All trainings are 8:30 a.m.-3:30 p.m. local time.

Join KDE for the Standards Rollout Webcast Series

The Kentucky Department of Education (KDE) will host a series of webcasts on the implementation of newly adopted standards geared toward district and school leaders. All webcasts will occur on Thursdays at 9 a.m. ET.

You can access the live webcast by visiting the KDE Media Portal and clicking on the EdCast Video icon at the bottom of the page. The livestream will be on the home page. You can get questions answered during the webcasts using GoSoapBox with the access code OTL.

If you cannot participate live, the webcasts will be archived in the KDE EdCast archives.


  • May 23: Interdisciplinary Literacy Practices
  • May 30: Alignment Considerations: Curricula, Assignments, Common Assessments

Contact the standards team if you have any questions.

Sign up Now for ‘Get to Know Your Standards Learning Lab’

If you are wondering how standards revisions will affect your school, your classroom or your preparation of future educators, the “Get to Know Your Standards Learning Lab: Revised Kentucky Academic Standards for 2019-2020” is for you.

Come away with a stronger understanding of the instructional implications of building standards-based instruction and assignments that align with revised standards. The day will include numerous 60-minute break-out session options geared towards teachers, administrators and post-secondary faculty.

Three dates and locations are available. Register using the appropriate link for the date and location you wish to attend.

Share this opportunity by forwarding this email or sharing this flyer.

Contact the standards team with any questions regarding the newly adopted standards or the standards revision process.

New Summer 'Stride, Don't Slide' Resource Available

The Kentucky Department of Education wants to help families help their children fight summer reading and math regression. A new “Stride, Don’t Slide” flyer lists resources families can use this summer to help their children make strides while school is not in session.

Teachers and librarians can help fight summer reading and math regression by building interest in the resources listed on the flyer with their students, and then sending the flyer home with students before school is out. The flyer also may be distributed by other stakeholders, such as family resource centers, educational cooperatives, and preschool and childcare providers, as well as local doctors’ offices.


Usage of New Kentucky Standards Website Growing Quickly

KDE recently unveiled a new website designed to be a one-stop shop for information on the Kentucky Academic Standards. The site,, contains links to the revised Kentucky Academic Standards  documents and resources to support the implementation of the standards. Information on the standards, including the revision process, is also available on KDE’s website. The department plans to move all content area standards to the new site this summer.

The number of page views at  rose by almost 3,000 in April, to 35,000 total, despite two slow weeks at the beginning of the month for spring break. The homepage received the most page views during April, with the most viewed content area being Reading and Writing. The site is on track to surpass April’s page views in May, with more than 18,500 page views occurring in the first half of the month.


Principals Can Apply Now for the Coach Approach Pilot Scholarship

The Coach Approach Pilot (CAP) is a program facilitated by the Kentucky Department of Education’s Principal Partnership Project (P3) team designed to support principals in enhancing reflective leadership practices. The program is an opportunity for Kentucky principals to collaborate and learn together to move beyond the compliance factor of teacher evaluation to true growth and professional enhancement that supports school improvement.  

From authentic peer-to-peer conversations, innovative learning lab experiences and intensive coaching training, the pilot will serve as a statewide catalyst for principals to be lead learners and robust champions of professional reflection and growth.

Eight principals will be selected for the scholarship. The deadline to apply is June 30.


Register Now for the 2019 Persistence to Graduation Summit: Safe and Supportive Learning

The 2019 Persistence to Graduation Summit: Safe and Supportive Learning, will be July 9-10 at the Lexington Convention Center and will feature peer-led interactive breakout sessions.

Keynote speakers include Hamish Brewer, the 2017 National Association of Elementary School Principals Nationally Distinguished Principal from Virginia; and Marietta Watts, executive diversity liaison for the University of Kentucky’s Office of Institutional Diversity and leader of UK’s Unconscious Bias Initiative. Summit topics will include well-rounded educational opportunities, safe and supportive learning environments, effective use of education technology, student transition and re-engagement strategies and alternative education.

EILA credit and CEUs for social workers will be available.

Registration is free on a first-come, first-served basis. All attendees are responsible for registering themselves. Use the discount code PTG2019 in order to attend at no charge when you register on the AdvancEd website. You must use this discount code to avoid being charged a registration fee.


Registration Is Open for Continuous Improvement Summit

Join AdvancED|Measured Progress and the Kentucky Department of Education at the Continuous Improvement Summit for practical information and inspiring stories to drive improvement.

Learn how Kentucky educators and administrators apply research-driven insights to their unique educational environment. Connect school quality to better outcomes for learners. The featured keynote speaker will be education author Anthony Muhammed.

The conference will be 10 a.m.-3:30 p.m. Sept. 16, and 8:30 a.m.-4 p.m. Sept. 17 at the Lexington Convention Center. Visit the AdvancEd website to register. For additional information, see this flyer.


Elevating Evidence – Meeting ESSA’s Evidence-Based Requirements

The Every Student Succeeds Act (ESSA) calls on education leaders to deepen their understanding and expand their use of evidence-based decision making. The Kentucky Department of Education (KDE) staff will host several workshops throughout Kentucky in July to introduce attendees to ESSA’s evidence-based provisions and facilitate conversations about common issues in educational research.

As part of this training, participants will evaluate a study that is relevant to their local setting and will leave with a completed study analysis that meets KDE compliance expectations. While all school and district leaders are welcome, this workshop is designed for principals and teacher leaders who want a deeper understanding of ESSA’s evidence-based practice provisions.

Three-hour morning and afternoon sessions will be offered at each location. To register, select the link below or visit KDE’s Evidence-based Practices website. Space is limited. EILA credit is available for this workshop.

Registration Link

The training sessions are:

  • July 9: Elizabethtown, Regional Postsecondary Education Center, Elizabethtown Community and Technical College
  • July 11: Hazard, Hazard Community and Technical College
  • July 23: Madisonville, The Brown Badget Sr. Energy and Advanced Technology Center, Madisonville Community and Technical College
  • July 25: Florence, Gateway Community and Technical College
  • July 30: Grayson, Rocky Adkins Pavilion, Ashland Community and Technical College
Professional Learning Bulletin Board

Those receiving this at KSB and KSD, please make sure all employees receive it. Also, ATC principals are asked to forward it to their staffs.

Please send your questions, comments and suggestions on Monday Message to Jennifer Ginn by 10 a.m. Friday to be published in the upcoming week.