Monday Message - April 29, 2019

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Commissioner's Monday Message

April 29, 2019

School Report Card (SRC) Spring Release Scheduled for May 6

The spring release of the School Report Card will include two new functions: financial transparency and org-to-org comparisons. Ensure your district is prepared by completing the data review and entry required for the Financial Transparency domain and take advantage of the opportunity to preview financial data and the org-to-org comparison functionality prior to public release.

Financial Transparency Data Review and Entry Due April 30

The deadline to enter and review information in the Finance domain of the Kentucky School Report Card (SRC) is Tuesday, April 30. As of today, 121 districts have approved the district-level data and 105 districts have entered all of their school-level spending per student data.

WAAPOCs must set up finance officers with a School Report Card district user role to enable them to review and sign off on the finance data. Guidance and communications previously shared are available on the School Report Card Resources page.

New Org-to-Org Comparison Feature

The new “compare” function allows users to compare up to four organizations, including views of any combination of state, districts and/or schools. The comparable information is limited to the data highlighted for each of the domains on the organization’s main landing page.

Preview Days – May 1-3

Superintendents and other SRC contacts will be able to view the School Report Card site prior to public release through a password protected URL specifically for this purpose. Similar to the preview earlier this year, passwords will be shared with School Report Card contacts with a request that they share with you. Consider this an embargo period. Data should not be shared outside the district or used in any presentations before public release May 6.

A video highlighting the features in the new release will be available May 1 on the Kentucky School Report Card Support YouTube channel.

School Report Card Finance Collection Item Contacts:

  • For Bright Bytes support, email BrightBytes Support or call at (877) 433-4036.
  • For general School Report Card questions, email  KDE.
  • For spending-per-student calculation questions, email Jessi Carlton or call her at (502) 564-3930, ext. 2468.

Civil Rights Data Collection Reporting Deadline Extended to May 8

Due to the extremely high volume of data submissions, the Office of Civil Rights has granted a two-week extension. Districts and schools are required to complete and certify their 2017-2018 data by May 8.

Civil Rights Data Collection (CRDC) is a local reporting requirement. The Kentucky Department of Education (KDE) provided assistance with the initial data load, but each school and district is responsible for verifying data quality and approving its data. As of April 24, 85 districts had certified their 2017-2018 data. To see if your district has completely certified its CRDC submission, go to the KDE CRDC webpage.

To fulfill the CRDC requirement, schools and/or districts must complete the following steps:

  1. Review data uploaded by KDE and enter/update data as needed.
  2. Resolve all errors. Warnings do not require action and certification can occur if your submission contains warnings.
  3. Certify your submission by May 8. Certification instructions are on page 81 of the CRDC Survey Tool User Guide. Once certification is successful, you can download a certification form.

Only superintendents and their authorized users will see the certification selection within the CRDC survey tool. Not all users can certify the LEA data.

Visit the KDE CRDC webpage for information and helpful resources. The webpage provides a description of the updated CRDC state published ad hoc filters available in Infinite Campus that school and district staff may use to validate their CRDC data. The “2017-2018 CRDC Flat File Specifications” document details items districts are required to enter into the CRDC collection system; see the LEA Provides tab and the SCH Provides tab.

The CRDC Partner Support Data Center (PSC) is available to answer questions, help with usernames, update contacts and provide technical support from 9 a.m. to 5 p.m. ET. When contacting the PSC, have your seven-digit LEA identifier available. Email the PSC or call (855) 255-6901.

Olweus Bullying Prevention Program Training and Materials Offered at Minimal Cost

The Kentucky Department of Education’s (KDE) Division of Student Success is seeking motivated schools to implement the Olweus Bullying Prevention Program. KDE can provide training and materials at minimal cost ($1 per student in grades 3-12 for the online version of the student questionnaire or $1.25 per student in grades 3-12 for the paper version of the student questionnaire) to schools on a first-come, first-served basis. 

Olweus is a comprehensive approach that includes schoolwide, classroom, individual and community components. The program is focused on long-term change that creates a safe and positive school climate. It is designed and evaluated for use in elementary, middle, junior high and high schools (grades K-12). The program’s goals are to reduce and prevent bullying problems among school children and to improve peer relations at school. Olweus has been found to reduce bullying among students, improve the social climate of classrooms and reduce related antisocial behaviors such as vandalism and truancy.

If you have questions or are interested in learning more about Olweus, email Sherri Clusky or call her at (502) 564-4772, ext. 4040.

Join KDE for the Standards Rollout Webcast Series

The Kentucky Department of Education (KDE) will host a series of webcasts on the implementation of newly adopted standards geared toward district and school leaders. All webcasts will occur on Thursdays at 9 a.m. ET.

You can access the live webcast by visiting the KDE Media Portal and clicking on the EdCast Video icon at the bottom of the page. The livestream will be on the home page. You can get questions answered during the webcasts using GoSoapBox with the access code OTL.

If you cannot participate live, the webcasts will be archived in the KDE EdCast archives.


  • May 2: Professional Learning Modules for Newly Revised Mathematics Standards
  • May 9: Standards for Mathematical Practices
  • May 16: Architecture of Newly Revised Social Studies Standards
  • May 23: Interdisciplinary Literacy Practices
  • May 30: Alignment Considerations: Curricula, Assignments, Common Assessments

Contact the standards team if you have any questions.

Elevating Evidence – Meeting ESSA’s Evidence-Based Requirements

The Every Student Succeeds Act (ESSA) calls on education leaders to deepen their understanding and expand their use of evidence-based decision making. The Kentucky Department of Education (KDE) staff will host several workshops throughout Kentucky in July to introduce attendees to ESSA’s evidence-based provisions and facilitate conversations about common issues in educational research.

As part of this training, participants will evaluate a study that is relevant to their local setting and will leave with a completed study analysis that meets KDE compliance expectations. While all school and district leaders are welcome, this workshop is designed for principals and teacher leaders who want a deeper understanding of ESSA’s evidence-based practice provisions.

Three-hour morning and afternoon sessions will be offered at each location. To register, select the link below or visit KDE’s Evidence-based Practices website. Space is limited. EILA credit is available for this workshop.

Registration Link

The training sessions are:

  • July 9: Elizabethtown, Regional Postsecondary Education Center, Elizabethtown Community and Technical College
  • July 11: Hazard, Hazard Community and Technical College
  • July 23: Madisonville, The Brown Badget Sr. Energy and Advanced Technology Center, Madisonville Community and Technical College
  • July 25: Florence, Gateway Community and Technical College
  • July 30: Grayson, Rocky Adkins Pavilion, Ashland Community and Technical College

District of Innovation Application Deadline for the 2019-2020 School Year

If your district is planning to submit an application for District of Innovation (DofI) status and you wish to begin your innovations in the 2019-2020 school year, your application is due to KDE ninety (90) days prior to the start of your school term.  That means whatever date in August you are starting school, your application is due that same day in May. If you don’t plan to begin your innovations until a subsequent school year you don’t have to submit by this deadline.

Remember a few new things about the DofI program based on revisions to 701 KAR 5:140:

  • You can submit a DofI application for a single school, a group of schools or your entire district.
  • If you aren’t requesting any waivers of statute or regulation, you need not apply.
  • Schools can be included in your application by: 1) a vote of teachers at a school; 2) CSI status of a school with no vote; or 3) a new district-created school.

For questions, email David Cook or Steve Kissinger.


Tune In to Next EdCast About the National Board

The next Kentucky Department of Education (KDE) EdCast, “National Board in Kentucky: Candidacy, Renewal and National Board Professional Learning Pilot Schools,” is 9 a.m. ET April 30. If you cannot participate live, the webcast will be archived.

The live EdCast can be accessed on the  KDE Media Portal by clicking on the EdCast Video icon at the bottom of the page. You also may view the webcast live or to view the archive later by going to YouTube and searching “KDE OTL” Click on the KDE logo, then on the video tab. Then click the drop down arrow beside “uploads” and select the “live stream” option.

To ask questions during the webcast, join GoSoapBox and use access code OTL. KDE will send a link to the archive once the webcast is completed, along with a copy of the PowerPoint used in the EdCast.


Sign up Now for ‘Get to Know Your Standards Learning Lab’

If you are wondering how standards revisions will affect your school, your classroom or your preparation of future educators, the “Get to Know Your Standards Learning Lab: Revised Kentucky Academic Standards for 2019-2020” is for you.

Come away with a stronger understanding of the instructional implications of building standards-based instruction and assignments that align with revised standards. The day will include numerous 60-minute break-out session options geared towards teachers, administrators and post-secondary faculty.

Three dates and locations are available. Register using the appropriate link for the date and location you wish to attend.

Share this opportunity by forwarding this email or sharing this flyer.

Contact the standards team with any questions regarding the newly adopted standards or the standards revision process.


Principals Can Apply Now for the Coach Approach Pilot Scholarship

The Coach Approach Pilot (CAP) is a program facilitated by the Kentucky Department of Education’s Principal Partnership Project (P3) team designed to support principals in enhancing reflective leadership practices. The program is an opportunity for Kentucky principals to collaborate and learn together to move beyond the compliance factor of teacher evaluation to true growth and professional enhancement that supports school improvement.  

From authentic peer-to-peer conversations, innovative learning lab experiences and intensive coaching training, the pilot will serve as a statewide catalyst for principals to be lead learners and robust champions of professional reflection and growth.

Eight principals will be selected for the scholarship. The deadline to apply is June 30.


Register Now for the 2019 Persistence to Graduation Summit: Safe and Supportive Learning

The 2019 Persistence to Graduation Summit: Safe and Supportive Learning, will be July 9-10 at the Lexington Convention Center and will feature peer-led interactive breakout sessions.

Keynote speakers include Hamish Brewer, the 2017 National Association of Elementary School Principals Nationally Distinguished Principal from Virginia; and Marietta Watts, executive diversity liaison for the University of Kentucky’s Office of Institutional Diversity and leader of UK’s Unconscious Bias Initiative. Summit topics will include well-rounded educational opportunities, safe and supportive learning environments, effective use of education technology, student transition and re-engagement strategies and alternative education.

EILA credit and CEUs for social workers will be available.

Registration is free on a first-come, first-served basis. All attendees are responsible for registering themselves. Use the discount code PTG2019 in order to attend at no charge when you register on the AdvanceEd website. You must use this discount code to avoid being charged a registration fee.


KDE’s Best Practices Website Taking Submissions

The Kentucky Department of Education’s Best Practices and Sustainability website is open for submission of best practices from schools and districts.

The website is designed to serve as a clearinghouse to promote practices that motivate, engage and provide measurable results in student learning, achievement and school/district processes. Any aspect of a school system that can impact student outcomes through improved instruction or operations can be submitted as a best practice.

Best practices should be submitted to the Best Practices database by May 1 to be considered for acknowledgement at the Continuous Improvement Summit in September. For additional information, contact Natasha Napier.


Professional Learning Bulletin Board

Those receiving this at KSB and KSD, please make sure all employees receive it. Also, ATC principals are asked to forward it to their staffs.

Please send your questions, comments and suggestions on Monday Message to Jennifer Ginn by 10 a.m. Friday to be published in the upcoming week.