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By Windy Newton
The Kentucky Department of Education (KDE) has updated the data entry and reporting of English learner and immigrant student data in Infinite Campus. The following updates are based on federal and state reporting requirements and will improve the English learner and immigrant student data quality.
English Learner Data Standards
- updated contact information
- updated guidance on EL Exiting students (i.e., entry of Program Exit Date and Exit Status will be an end-of-year process as opposed to start of the next academic year process)
- updated hyperlinks
- updated screenshots and descriptions
- added reporting timeline
- added Student Records Transfer section Immigrant Students Data Standards
- updated contact information
- added standard of Home Primary Language (this is required for federal reporting)
- updated hyperlinks, screenshots and descriptions
- added reporting timeline
The revised data standard documents are available on the KSIS Data Standards webpage. For additional information, please visit KDE’s Title III – English Learner and Immigrant webpage. For questions regarding English learner or immigrant data entry or reporting, please contact Jessica.sanderson@education.ky.gov or Windy.newton@education.ky.gov.
We have made some updates to the EL webpages. If you have previously bookmarked the old pages, the links may be broken. You can access the new pages in the links here:
For questions and technical assistance, please see the Title III Program Consultant List for your district’s KDE Consultant. This Title III Program Consultant Contact by District list is also available on the webpage under Federal Programs/ Title Programs/ Title III-English Leaners/ English Learner and Immigrant Resources/ Related Resources.
You also may view the English Learners Contact Guide for a quick reference on who to contact for questions and technical assistance.
The Immigrant Count state published ad-hoc has been updated to produce results of students who have a U.S. School Entry date on or after July 1, 2015.
For determining if a student meets the definition of immigrant child and youth, see the guidance below.
Section 3201(5) of Title III of the ESEA defines immigrant children and youth as individuals who:
- Are aged 3 through 21;
- Were not born in any state (defined as each of the 50 States, the District of Columbia, and the Commonwealth of Puerto Rico); and
- Have not been attending one or more schools in any one or more states for more than three full academic years. The months need not be consecutive.
Thus, information about a student’s date of birth, place of birth and prior school enrollment would provide sufficient information to determine if a student meets the definition of immigrant children and youth under Title III.
To determine whether or not a student meets the Title III definition of an immigrant child and youth, a school and/or district should not ask about a student, parent, guardian or sponsor’s citizenship or immigration status or date of entry into the United States. Such information has no bearing on whether or not the student meets the definition of immigrant child or youth for Title III purposes, and may create a chilling effect that could discourage students and families from enrolling in school.
Rather, for purposes of determining if a student meets the definition of immigrant children and youth under Title III, a school or district should request only information about a student’s date of birth, place of birth and prior school enrollment.
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