Flexible Work Arrangements Policy Update and NEW Remote Worker Tile
Dear State Employee,
A few changes are coming to the Flexible Work Arrangements policy and the State’s process for approving remote work beginning July 29, 2024. Most importantly, PeopleSoft has been updated to include a Remote Worker tile, which will allow for the electronic submission and approval of Remote Work Agreements. The revised policy will reflect this new process and will include several other changes to the way in which Indiana manages remote work.
Although you may have a Remote Work Agreement currently, we still need all remote workers to complete the agreement electronically.
What you need to do:
Employees who Work Remotely: Log into PeopleSoft, navigate to the Remote Worker tile, and complete the Remote Work Agreement by Aug. 13.
Managers of Remote Workers: Log into PeopleSoft, navigate to the Remote Worker tile, then evaluate and either approve or deny requested Remote Work Agreements by Aug. 16.
Here’s a summary of updates to the Flexible Work Arrangements policy:
- Employees are required to submit, and managers are tasked with evaluating and approving Remote Work Agreements in PeopleSoft annually.
- Clarification that work performed outside a standard office setting (e.g., inspections, audits, site visits) is not considered in the definition of Remote Work.
- INSPD will audit Remote Work usage, effectiveness, and appropriateness.
- Employees are prohibited from taking or accessing any State of Indiana devices or networks while out of the United States without express, written permission from INSPD and IOT.
- Established remote work schedules should not be changed solely because an employee’s scheduled remote work day falls on a State holiday.
Helpful resources:
- Job Aids with instructions for Employees and Managers, as well as a Flexible Work Arrangements FAQ, can be found in SuccessFactors' JAM, linked here.
- The updated Flexible Work Arrangements policy can be found on INSPD's Laws, Rules, and Standardized Policies page.
Sincerely,
Indiana State Personnel Department
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