Coronavirus Information for Your Business
You have your personal health and that of your employees as well as the health of your business to consider during this current crisis. While we want you and your employees to remain personally healthy, EOD is deeply concerned with your business' continued health. To that end, any information we are made aware of that may assist you is being posted to our Facebook page. The link to our page is a little down and to the left of this message.
We have also prepared a list of links and helpful information. While, by no means exhaustive, you may want to check things out, especially the EIDL loans from SBA and the loans the City of Indianapolis and Indy Chamber are partnering in providing.
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Weathering an Unexpected Storm: COVID-19
This is an article submitted by Tom Quinn of our supportive services provider CEI:
So, we have to plan for something no one has planned for. The Coronavirus Pandemic is affecting everyday life as we know it. The first thing we must realize; the pandemic is here, and we will need to address it and the effect it will have on our family and business. As a business owner, you will have to deal with stress on many levels, in different forms and from different people. There are several steps that we suggest thinking about during this difficult time.
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EOD Contractor Outreach
INDOT knows that being a prime contractor can be a dizzying responsibility. To clear up any confusion regarding administrative requirements for disadvantaged business enterprise (DBE), on-the-job training, and other compliance efforts, our Economic Opportunity Division (EOD) staff held contractor compliance training events for new and current contractor staff in late February and March.
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DBE Profile: Martin Country Chevrolet
Martin Country Chevrolet was originally founded in Plymouth Ind. in 1947 as Don Calhoun Chevrolet. The current majority owner, Jennifer Martin’s husband and father-in-law purchased the dealership in late 1989. Jennifer began working for the dealership in 1993 and acquiring stock in 1999. By 2013, she held majority ownership and was made President in January 2014.
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IndyGo Opportunities
Every year is a brand new adventure for us with new business, partnership, communication, and education opportunities. IndyGo is dedicated to connecting our community to economic and cultural opportunities through safe, reliable, and accessible mobility. We are also dedicated to being good stewards of funds, helping to create a level playing field and improving the economic growth and access for small, minority, and disadvantaged businesses.
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Opportunities for DBEs and ACDBEs at IND
The Indianapolis International Airport (IND) has a long-standing commitment to deliver public value by providing opportunities to the small and diverse business community. The breadth of opportunities varies from construction to concession ownership and goods and service providers.
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Donna Poole has moved to Contract Administration
Donna wanted to seek new challenges and learn a different phase of the INDOT process, so when an estimator position came open in Contracts Administration, she applied and was offered the position. Though still with INDOT, she is in a new area and will be greatly missed. Should you have previously contacted Donna, for the time being, please contact her supervisor Kent Borggren Kborggren@indot.in.gov. or 317-518-9288. We wish her well in her new endeavors.
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Say Goodbye to Paper
The Economic Opportunity Division has worked with INDOT’s Management Information Systems (MIS) department to convert several of our old paper and Excel reporting systems into electronic reporting. Starting in January 2020, our MIS department began converting our annual PR-1391 reports, the On-the-Job Training Program, and the DBE-3 program into ITAP applications.
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Say Goodbye to Paper - Current Updates
For updates to the status of the electronic conversion of the Subcontractor Payment Tracking System and the FHWA-1391:
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INDOT to Cease Emailing DBE Participation Notifications
EOD has previously emailed DBEs with the contracts awarded after lettings. After March, EOD will no longer provide this service. So how do you find this information? It's actually easily accessed via the Affirmative Action Certification. For instructions on finding the AAC:
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Interstate Application Changes
The DBE program doesn’t quite have an automatic reciprocity component. DBEs seeking certification in other states are required to do so by means of Interstate Certification. The procedures for Interstate DBE Certification are defined in 49 CFR 26.85 and are handled differently from state to state.
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"ITAP" Your Source to Answers
Have you ever wondered what INDOT has paid the prime contractor for your work? How about records for a specific item? INDOT Technical Application Pathway (ITAP) is your source to those answers. If you do not have an ITAP account, you can sign up at https://itap.indot.in.gov/. If you already have an ITAP account, you can request the SMGR Report application. Once you have access to the SMGR Report application, you simply enter your INDOT contract number,
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How is DBE Participation Counted Toward Goals?
This article will provide the contracting community and Disadvantaged Business Enterprises (DBE) with an overview of the evaluation of commercially useful functions on contracts and how and when DBE participation is counted toward contract goals. Finally, real-world examples will be provided that have resulted in DBE participation being reduced or discounted altogether.
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Training & Recruiting Opportunities for CDL Drivers
Looking for CDL drivers? Vincennes University Logistics Training and Education Center (VU LTEC) in Plainfield welcomes the opportunity for companies to come to its facility and speak with CDL students who will be graduating from their six-week course about available career opportunities!
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DBEs: Check Yourself!
Take time and look at your directory entry to make sure your NAICS codes and work type descriptions are accurate and up-to-date.
Your work types should relate to INDOT contract bid items as close as possible. If your scopes of work have expanded, request an expansion via an amendment application. Contact the Certification or Supportive Services Team for further questions or technical assistance.
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Gentle Reminders
- Be sure to submit timely bids to primes.
- Be mindful to submit timely prequalification information.
Both of these affect your reputation and work..
3. Be sure to submit your No Change Affidavit in a timely fashion. You should get a reminder email from ITAP. If you are not, check your SPAM folder.
4. We recommend you review your Directory entry when completing your NCA. If it needs updating, contact us.
5. Keep your contact information current. ITAP feeds the Directory, so if your address, phone number, or email has changed, log into your application and complete an amendment.
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