Know the Lingo
IDOE has a list of commonly used acronyms for the school nutrition programs. Check out the guide and test your skills by translating the following:
"During the AR, the reviewer found that RM was not properly managed in PLE. Additionally, the AFR was not completed on time, POS meal counts were not maintained, and the menus were short on M/MA for the week at the elementary school. The SFA must submit CA to the SA by Monday, January 1."
October Claim Deadline
The October claim deadline is Tuesday, January 2. With many people off for the winter holidays in the coming days, please ensure the October claim for reimbursement is filed before the deadline. Claims with “approved” status have been fully submitted.
October and November Claims Have Been Processed
October and November claims for reimbursement have been processed in CNPweb. Sponsors that have submitted claims will see the status change to "paid" and sponsors should see payments submitted to their banks by the end of this week or early next week.
Chicken Recall Notice
Wayne Farms, LLC, of Decatur, Alabama, recalled approximately 1,377 pounds of ready-to-eat chicken breast products that may be undercooked. This recall does not involve USDA Foods. USDA was recently informed that schools and childcare centers located across 23 states received the recalled product.
Recalled products bear establishment number “P-20214” on the case label and include:
- Nine-pound cardboard boxes containing 12 packs of 3 “CHEF’S LINE FIRE GRILLED CHICKEN BREAST” with lot codes of 3723289239002 and 3723289239003 with USE BY: 01/14/24 on the label.
Please check purchase records and inventory to determine whether you have recalled product, which may be in your facilities’ refrigerators or freezers. Per the recall notice, the recalled product should not be served and should be thrown away or returned to the place of purchase.
Team Nutrition (TN) Grant Trainings Update
If you are a frontline staff member who has completed eight hours of TN grant training in Moodle, submit your information to the Training Completion Form. Once that has been received, an email will be sent from teamnutritionin@doe.in.gov with information on a form that needs to be completed in order to receive your monetary incentive. The Central Indiana Education Services Center (CIESC) will be distributing payments to individuals. Please note that it may take a month to receive the payment.
As a reminder, managers, directors, and assistant directors, should be taking the courses in the Director and Manager tile on Moodle. This will include 40 hours of training resulting in a $500 monetary incentive to the first 250 managers and 250 directors. Please keep in mind that all 40 hours of courses have not been released for managers and directors. This means that only frontline staff should be submitting the training completion form to IDOE at this time. We will continue to update you as new sections of courses are released.
Questions? Read through the FAQs and contact the TN Training Grant team with additional questions.
Check Your Email
A Single Bank survey was emailed to schools last week requesting feedback. IDOE would like as many schools as possible to participate. The deadline to complete the survey is Friday, January 12. Addtionally, a special edition of the School Nutrition Programs newsletter was emailed to your Food Distribution Program contacts containing information about the 2024 Annual Forecast (Pre-Order) Survey. Contact Cheryl Moore with questions.
Receipting in the Fresh Fruits and Vegetables Order Receipt System (FFAVORS)
School Food Authorities must receipt Department of Defense Fresh Fruits and Vegetables (DoD Fresh) orders in FFAVORS within 5 calendar days. Failure to do so could result in suspension of your school’s FFAVORS account and/or the inability to place fresh produce orders. Please view the 3-part DoD series in Moodle for a refresher and more information.
Holidays and E-Learning Day USDA Foods Orders
Please remember that it is mandatory to have school staff available to inspect, verify and accept all USDA Foods orders that are placed. This is especially important for orders placed during e-learning days, school breaks and holidays. State-assigned warehouses Dilgard Frozen Foods, McFarling Foods, Stanz Foodservice and Wabash Foods are contracted to deliver Direct Delivered (Brown Box) USDA Foods to schools between the hours of 7 a.m. to 3 p.m. local school time.
FDP 2.0 Update
Due to unforeseen circumstances, IDOE is postponing the FDP 2.0 rollout until further notice. Schools should continue to complete food distribution program transactions such as placing USDA Foods orders, annual pre-order surveys, and inventory management in CNPweb. IDOE will notify schools via this newsletter, and the CNPweb update and message screen when FDP 2.0 goes live.
Direct Certification (DC) Refresher Trainings
Join IDOE for refresher trainings on the DC system. Those new to the process and those who didn’t join the presentations at the start of the year are encouraged to attend.
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DC Basics Refresher: Wednesday, January 17, 1 to 2 p.m. ET. Register here.
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DC Processing Possible Matches Webinar: Thursday, January 18, 1 to 2 p.m. ET. Register here.
Team Nutrition Grant Trainings Update
A new section of training presentations on menu planning has been released for directors and managers. Directors and managers are welcome to begin working on these modules. Please keep in mind that not all 40 hours of manager and director courses have been released yet. This means that only frontline staff should be submitting the training completion form to IDOE at this time. We will notify via this newsletter when new sections of courses are released. If you are a frontline staff member who has completed all eight hours of required training, make sure you submit the Training Completion Form. Next steps will be sent to all who have completed the form in the coming weeks. Please review our frequently asked questions (FAQs) or contact the Team Nutrition Training Grant team with questions.
USDA Farm to School Census Due Sunday, December 31
USDA Food and Nutrition Service (FNS) has contracted with Decision Information Resources (DIR) and Mathematica to conduct the 2023 Farm to School Census with all sponsors that participate in the National School Lunch Program (NSLP) nationwide. An email was sent on Monday, October 2, from Farm2SchoolCensus@dir-online.com with a link to the census and instructions. When completing the census, provide information about your school food authority (SFA) for school year 2022-2023. The census will be open through Sunday, December 31. It is important that all SFAs participate, regardless of their participation in farm to school activities. Please email the project team or call toll-free at 866-986-2230 from 9 a.m. to 9 p.m. ET with any questions.
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