Summer School Final Cost Report
Today, Friday, September 15, is the last day to submit the Summer School Final Cost Report. Information regarding the summer school program can be found in Moodle. Contact Teresa Hemmerle or Alex Waite with any questions.
Teacher Waiver - 62% Threshold
Today, Friday, September 15, is the final day for a school corporation that does not believe it can comply with the 62% expenditure amount for teacher compensation for 2023-2024, to file a waiver with IDOE. Please review the waiver form, and the memo/letter for the 2023-2024 school year. If you have any questions, please email the Office of School Finance.
Curricular Material Memo
Please read this memo regarding submission of the curricular material cost report which opens Monday, October 2, and closes Tuesday, October 31. Please email questions to doetextbooks@doe.in.gov.
Fiscal Year (FY) 2023 Funding Floor
Just a reminder that if your school corporation did not meet the funding floor requirement for FY 2023, waiver forms are available in Moodle Finance under Teacher Salary. If you have any questions, email the Office of School Finance.
Indirect Cost Training
In partnership with Crowe, IDOE will host a virtual Indirect Cost Rate Training seminar at 1:30 p.m. ET on Thursday, September 28. To attend this seminar, please register here. Please contact icr@doe.in.gov with any questions.
School Year 2023-2024 Average Daily Membership (ADM) Count Dates
The fall 2023 ADM count date of the eligible pupils enrolled in each school corporation and charter school is Monday, October 2. Please read this memo regarding the count date. If you have any questions, email the Office of School Finance.
Membership and Enrollment
As the membership census date approaches, enrollment questions have increased. The memos can be found in Moodle Finance under Membership. Contact Cathy Danyluk with any questions.
Teacher Compensation Frequently Asked Questions (FAQ)
Please see this updated Teacher Compensation FAQ which provides guidance to assist school corporations with review and implementation of the provisions regarding teacher compensation, funding floor, and minimum expenditures. Definitions may differ between teacher compensation, funding floor, and minimum expenditures, so please review questions specific to each category of question. All changes are effective beginning July 1, 2023, for school year 2023-2024 expenditures. Contact the Office of School Finance with any questions.
School Performance Report Requirements
In lieu of issuing letter grades for the 2022-2023 and 2023-2024 school years, HEA 1591 requires IDOE to develop a school performance report for public and state accredited non-public schools to post on their websites by Sunday, October 15, 2023. IDOE is also required to provide the Indiana General Assembly with future accountability recommendations by December 1, 2024. The school performance reports will provide additional transparency around key data points, helping parents, families, and communities to better understand the work happening in our schools. Initial guidance was shared earlier this summer via this memo.
In response to this legislation, IDOE has developed a school performance report for each public and state accredited non-public school, which will be available beginning today, Friday, September 15, via Indiana GPS. Additional guidance, including instructions for schools to embed the school performance report on their school website, will also be released on this date. Schools will have one month to post their performance report (developed by IDOE) on their school website in order to meet the statutory deadline of Sunday, October 15, 2023. Contact the Office of Accountability with any questions.
Choice Regional Meetings
Thank you to all who could attend the Choice regional meetings. We appreciate the opportunity to meet in person. The slides and handouts are posted in the Non-Public School Community in Moodle.
Choice Student Application
The period 1 Choice student application submission period is closed. As Choice specialists continue to review student application data for accuracy, schools may be contacted with any questions. The period 2 Choice application submission window opens on Wednesday, November 1, and closes Monday, January 15. Period 2 Choice awards are ½ year awards. Contact your Choice specialist or ChoiceSchool@doe.in.gov with any questions.
Membership
Choice student membership data is reported in Data Exchange. Choice students should be reported with type “10” for funding. Students reported with a code for “Attendance” will not be included in the Choice payment. Schools may review and correct data currently, review the rosters from the October certification tab in Data Exchange. Only students enrolled on the Census date, Monday, October 2, can be included in Membership certification. Schools should work with their SIS to correct student information. Submit a helpdesk ticket if the SIS is unable to resolve the problem.
Beginning with the 2023-2024 school year, IDOE will no longer be brokering the resolution of conflicts after the certification date. If, after the certification date, schools are unable to resolve an outstanding conflict, schools may petition the State Board of Education for an adjustment in their average daily membership (ADM) count by providing the Board with evidence supporting an adjustment in their membership claim. The process for petitioning the Board will be made available this fall and communicated in Dr. Jenner’s Weekly Update. IDOE wants to ensure sure each school receives full funding for the students they are serving and completes the Membership count within two to three weeks of the census date (count day). This process will help achieve both of these goals. See this memo for a more complete explanation of this change. Contact the Data Exchange Team with any questions.
Endorsement Forms
The window to upload signed endorsement forms is open through Tuesday, October 17. Directions on how to download and upload the endorsement forms is posted in the Non-Public School Community in Moodle. Choice students must have a signed endorsement form uploaded to the STN Application Center by the deadline in order to receive a Choice payment. Payment will not be made for any student that does not have an endorsement form uploaded. Contact your Choice specialist or ChoiceSchool@doe.in.gov with any questions.
Curricular Material Assistance
Non-public schools may participate in the Curricular Material Assistance (CMA) program. The process for non-public schools submitting data for this collection has not changed for the 2023-2024 school year. The 2023-2024 Non-Public Curricular Material Packet is posted in the Non-Public School Community in Moodle and includes a memo outlining important information and details. An example of the claim form that is required to be submitted is also included in the packet. The claim form will be submitted through a JotForm between Monday, October 2, and Tuesday, October 31. The link to the JotForm will be available at a later date. Contact doetextbooks@doe.in.gov with any questions.
2023 Mandatory and Voluntary Graduation Rate Audits and 2023 Graduation Rate
All schools that are subject to the mandatory graduation rate audit of the 2023 cohort have been notified by email. If you did not receive an email and/or are unsure if your school was selected, please check the list of mandatory audit schools (Enrollment key = “AccountabilityCommunity”).
If there are students on your 2023 cohort who graduated and do not have a graduate status on the EdData cohort report, please work to submit them as a graduate now on Data Exchange. After submitting them as a graduate, check your cohort report to ensure the student’s status changed as expected. If you have any students on your 2023 cohort with an incorrect (non-graduate) cohort status, they need to be submitted on the voluntary graduation rate audit. The graduation rate audit will be open from Wednesday, October 4, through Friday, October 27. All schools are welcome to participate in the voluntary graduation rate audit and it is the final opportunity to request a change to the 2023 cohort. If your school is also subject to the mandatory graduation rate audit, submit both the mandatory and voluntary graduation rate audits in the same, single audit submission.
Cursive Writing Survey
Pursuant to IC 20-19-3-30, IDOE shall conduct a statewide survey to determine whether and in which grade levels schools are providing cursive writing instruction.
- A designee from each public school, public charter school, and state accredited non-public school must complete this survey by 11:59 p.m. ET on Sunday, October 1.
- Information will be used for informational purposes only.
- Responses will not result in any punitive measures.
Contact the Office of Teaching and Learning with any questions.
Upcoming Dates |
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Friday, September 15
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Summer School Final Cost Report submissions due
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Thursday, September 28, at 1:30 p.m. ET
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Indirect Cost Rate training with Crowe
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Sunday, October 1, by 11:59 p.m. ET
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Cursive writing survey due
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Monday, October 2
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Fall ADM count date
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Wednesday, October 4
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Graduation rate audit window opens
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Wednesday, November 1
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Period 2 student Choice Scholarship applications open
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