Breakfast Meal Service
IDOE has received several requests for suggestions on how to ensure children have enough time to eat breakfast each morning. Research shows that students who eat breakfast consistently do better on standardized tests and behavior issues are less prominent. Check out the resources below to help facilitate a conversation about breakfast in your schools!
Annual Financial Reports (AFRs) Due Friday, September 1
AFRs are due this Friday, September 1. The report is located in program year (PY) 2023. Pending PY 2024 applications will not affect the ability to complete the report.
- All documentation used to complete the AFR should be retained on file for three years plus the current year and be readily available for an AFR validation at any time.
- If the Nonprofit Food Service Account (NPSFA) is charged indirect costs, please ensure all costs are calculated and charged to the account within 90 days from the last day of operation. Please note the NPSFA can only be charged up to the allowable approved percentage.
- If a sponsor does not have an approved indirect cost rate, they are allowed to charge up to 10%. Indirect costs cannot be assessed on or result in a negative balance.
- Confirm the beginning and ending balances are correct compared to the general ledger. Documentation may be required for validating and approving the 2023 AFR. If your balance does not match the previous year, please email SCNfinance@doe.in.gov with a detailed explanation.
- Written resources for completing the AFR can be found on the AFR drop down within the CNPweb Resources webpage.
If you have AFR questions, please reach out to SCNFinance@doe.in.gov and include your sponsor number and “AFR” in the subject line.
Pounds Diverted to Processors
Remember to utilize pounds diverted to processors. Pounds should be utilized at a rate of approximately 10% per month. To determine if your school diverted pounds to processors for school year 2023-2024, check your Surveys tab under the FDP link in CNPweb. Click the view link and this will take you to the survey. If you have clickable product codes at the left of the screen, your school has diverted pounds to processors. Pounds should be monitored and managed regularly via the commodity tracking websites, K12 Foodservice and ProcessorLink. For questions contact Cheryl Moore.
USDA Foods Beginning of Year Reminders
In case you missed the live training, view the live version of USDA Foods Beginning of Year Reminders.
Introducing Food Distribution Program (FDP) 2.0
What is it? FDP 2.0 is new program that will replace FDP software in CNPweb.
Who will use it? Schools, warehouses, and IDOE will use for the 2024-2025 school year.
When? The first phase of FDP 2.0 will be rolled out in December 2023 for school sponsors to complete the annual pre-order (forecast) survey in early 2024.
Why? The current FDP system will be retired for a more user friendly and updated system.
There will be more information forthcoming on access, logins, training and rollout phases in future newsletters.
We Want to Hear from You!
Although school is just beginning, we want to know which USDA Foods your school would like to see on the school year 2024-2025 annual pre-order (forecast) survey. The annual pre-order survey will open in early 2024. Please take a moment to complete the USDA Foods Wishlist Survey. If we receive enough interest, we may add these items to the survey. The deadline to provide your feedback is Friday, September 29.
Field Specialist Territory Changes
Field specialist territories change from year to year to balance workloads and administrative review assignments. Check CNPweb program year 2024 to view your assigned field specialist and contact information, which can be found just below the tabs on the Sponsor Summary page.
School year 2023-2024 Administrative Review (AR) notifications will be going out soon. If notified, watch for timely email announcements from your assigned field specialist and respond as needed. Email correspondence will include due dates for AR resource management and pre-review questions.
The Institute of Child Nutrition (ICN) Trainings
ICN is offering free, virtual instructor-led training sessions each month from September through December on a variety of topics for school food service employees. These sessions will not be recorded for later viewing.
- September- Keeping Food Safe
- October- Food Safety in Child Care
- November- Basic Culinary Math
- December- Financial Management for Managers
Learn more about these sessions and register here.
Upcoming Dates |
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Friday, September 1
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AFR due
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Friday, September 29
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July claims due date
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This institution is an equal opportunity provider.
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