An Update From the Indiana Department of Education for June 17, 2022

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A Message from Dr. Katie Jenner

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Even as we enter the full swing of this summer season, summer learning is continuing across the state. And that includes work-based learning! Today I want to highlight a group of students who are working through the summer to sharpen their skills in the high-demand field of construction!

Towards the end of this school year, we celebrated several students at Decatur Central High School in Indianapolis who are trading in pencils and paper for hammers, drills…and construction-related technology! Through a construction trades career pathway, students in their junior and senior years engage in dual credit construction trades classes in partnership with Ivy Tech. Then over the summer after their junior year, they experience a paid construction internship, followed by more hands-on experience during their senior year. When students complete the program, they graduate with more than 1,000 hours of on-the-job training, two industry-recognized certifications, and one year of an apprenticeship!

This work-based learning opportunity for Decatur Central students is the result of partnerships with the Indiana-Kentucky-Ohio Regional Council of Carpenters (IKORCC) and Hagerman Construction. In addition to Decatur Central, IKORCC shared about several other partnerships with high schools and career centers across the state – Porter County Career Center, Portage High School, Chesterton High School, AK Smith Career Center, and Arsenal Technical High School. And I know they’re also looking for ways to support more schools and more students across the state.

As I’m sure each of you observe as well, students’ passions come ALIVE when they find their callings and are connected with opportunities to explore, engage, and experience. One student I met said that, “going to construction class was like (his) recess”…giving him an opportunity to learn in a project-based learning, exciting environment.


As you might imagine, the construction industry is eager to help our students build the skills they need to thrive in their field…as are other high-demand fields offered through Indiana’s Next Level Programs of Study, ranging from manufacturing to technology to health sciences to education and beyond!

Kudos to all of our students who are engaging in work-based learning this summer, AND thank you to our educators and community partners for making these learning experiences happen!

Office of Student Assessment

NEW: Confirm or Update Corporation Test Coordinator (CTC) DOE Online Information 

Corporations and non-public schools must confirm or revise their current test coordinator contact information for the 2022-2023 school year in DOE Online by Friday, July 1. Use this resource for assistance with updating the CTC designation. Please contact IDOE’s Office of Student Assessment with questions or if changes occur after the deadline.


NEW: Spring 2022 ILEARN Final Results Available Friday, July 1

Permissioned corporation staff can access final ILEARN results and reports in the Online Reporting System (ORS) on Friday, July 1. Results may be shared with parents, students, and teachers as appropriate. Final results will reflect any rescore requests and are under public embargo (e.g., community and media release) until Indiana State Board of Education approval on Wednesday, July 13. Final results are available now for students who did not request a rescore. Please contact IDOE’s Office of Student Assessment with any questions.


NEW: PSAT/NMSQT 2022-2023 Milestones Available

Schools should reference the new PSAT/NMSQT 2022-2023 Milestones document to identify key dates for the upcoming PSAT/NMSQT administration. The fall 2022 PSAT/NMSQT administration will be in paper format, so forms must be ordered for participating students. Please review this memo for additional information. Contact IDOE’s Office of Student Assessment with any questions.

Office of Communications and External Affairs

NEW: Celebrate #INLovesReading on Social Media

Helping our students become strong readers provides a critical link to a lifetime of learning and sets the foundation for future success. That’s why IDOE is encouraging you to join Indiana’s reading celebration this summer on social media. Post photos of you, your kids, your students, and your communities sharing in the love of reading using the hashtag #INLovesReading. IDOE will randomly select people who use the hashtag and post photos to receive free tickets to the Indiana State Fair. If you’d prefer, you can also send us your photos directly to

This celebration will culminate at the Indiana State Fair on Saturday, August 20, as IDOE provides outreach on literacy initiatives in conjunction with the fair’s spelling bee. Watch for more information by following IDOE on Twitter and Facebook.

Office of Educator Licensing

NEW: Difficult to Fill Teaching Positions

IDOE is collecting information as a result of requirements regarding teacher statistics in IC 20-19-3-20. The purpose of this survey is to identify positions which are "critical shortage areas, as determined by unfilled vacancies." This survey should be completed once by each school corporation and charter school for the 2021-2022 school year and submitted by Thursday, June 30. Contact John Keller with any questions.

Office of Educator Talent

NEW: Staff Performance Evaluation Plan Submission

Legal Standard 12 requires each public school corporation to provide a copy of its staff performance evaluation plan to IDOE. School corporations must also submit their staff performance evaluation plan to IDOE for approval in order to qualify for any grant funding related to IC 20-28-11.5-8(d). This includes the Teacher Appreciation Grant (TAG). Staff performance evaluation plans must be submitted via JotForm by Friday, September 16. For more information, click here. Contact Rebecca Estes with questions.


NEW: TAG Policy Submission Required

Information regarding the TAG Policy Submission can be found here. Local educational agencies (including charter and virtual charter schools) must submit the TAG policy for approval via JotForm by Friday, September 16, to be eligible to receive TAG funding. Contact Rebecca Estes with questions


REMINDER: Nominate an Educator for Teacher of the Year

The Indiana Teacher of the Year Program works to inspire, rejuvenate, and celebrate the teaching profession by recognizing outstanding teachers from across the state. Local schools are encouraged to participate in an annual selection process, and local Teacher(s) of the Year are encouraged to complete the state application process by Friday, July 1. More information on the 2023 Indiana Teacher of the Year selection process can be found here. For more information, contact Rebecca Estes.


REMINDER: Register Now to Attend Indiana's Final Connection Point Summit

Indiana’s Connection Point Summits are interactive events that bring together PK-12 and higher education stakeholders to address the challenges of attracting, preparing, and retaining Indiana educators. The summits aim to foster comprehensive conversations and serve as a connection point to share promising practices and replicable models. Register now to attend the final summit taking place in Sellersburg on Tuesday, June 21, and Wednesday, June 22. For more information, contact Rebecca Estes.

Office of Information Technology

NEW: Federal Relief Spending Dashboard Updates

This week, IDOE announced that it is inviting schools to submit a link with additional information on local COVID-19 federal relief funding spending plans for inclusion on the state’s ESSER-GEER dashboard. Together, we are working to provide increased transparency on how these funds are being deployed across the state. This data should be submitted here by Friday, July 29. Learn more about this update here. Contact Courtney Schaafsma, IDOE director of school efficiency, with questions.


REMINDER: Data Exchange 2023 School Year API Changes

Below is a list of Data Exchange API changes that will be put in place for the 2023 school year:

  • YearsOfPriorProfessionalExperience field has been moved from the staff (SPN) record to the staffEducationOrganizationEmploymentAssociations API resource.
  • Curricular material program data submission has been separated from other Student Program data sets into its own studentCurricularMaterialProgramAssociations API resource. LivesWithParentUniqueId field has been added to the studentCurricularMaterialProgramAssociations API resource. This should be set to the parent unique ID of the student.
  • BeginDate and EndDate fields have been added to the studentEducationOrganizationAssociations API resource. 
  • IDOE will begin collecting school assigned student emails in the students API resource.

This is not a finalized list and will be updated as needed. Questions about Data Exchange may be submitted here.


REMINDER: GR Report for Cohort 2022 – Submit Graduates by Thursday, June 30

Schools should submit all graduates for the current graduating cohort through Data Exchange by Thursday, June 30. Please note, this is different from years prior, when the GR report was typically finalized in the fall following graduation. Any student academic records (graduates) that are not reported by Thursday, June 30 must be submitted in the fall via the Student Information System (SIS). Data dependencies exist within Data Exchange that will require the school to have a school association (enrollment) and academic record (graduate) for the student within the school year the data is provided. Any graduation data reported after Friday, July 1 must be reported with the 2023 school year. To be clear, all students who graduate by Friday, September 30 and have an academic record (graduate) with a Diploma Award Date prior to Saturday, October 1 will be counted in the 2022 graduation rate. The more academic records (graduates) a school reports prior to Thursday, June 30, the less work that will be needed in the fall. Questions about Data Exchange may be submitted here.

Additional Note: IDOE and Data Exchange do not require student transcript (course completion) data to be completed or finalized prior to submitting the student academic (graduate) record.


REMINDER: CC/CP Minimum Requirements

If your school has not yet provided school calendar information, master schedule or course offerings, student school association (enrollment), student and staff section (schedules), or student outcomes (CC) data for the 2021-2022 school year, IDOE will be reaching out to the identified data administrators with guidance and information on completing Data Exchange templates. Questions about Data Exchange may be submitted here.


REMINDER: CC Template 029_StudentTranscript_CourseTranscript Update

Data Exchange file submission for Template 029_StudentTranscript_CourseTranscript has been updated to allow reporting of credit recovery courses. Schools needing to provide student course completion (course outcome) data for any students not accurately scheduled within SIS may begin creating and uploading Template 029 in Data Exchange. Reporting information and guidance on completing the template can be found in the Moodle Data Exchange Training and Community under Reporting Course and Course Completion (Course and Course Completion Training). This template may also be used to provide course completion data for students taking any online courses who are not scheduled accurately. Questions about Data Exchange may be submitted here.


REMINDER: End-of-Year Reporting Information

Schools must ensure all end-of-year reporting is complete and ready for certification beginning Tuesday, July 5, and ending Friday, July 8. Data provided with dates through Thursday, June 30, will be included for certification. There are 12 ‘collections’ for July 2022 certification, and all 12 must be checked by the administration responsible for certification (or sign-off) even if the school had no data required or reported. The 'collections' for July 2022 certification are:

  1. Calendar
  2. Attendance
  3. Course Completion
  4. Certified Employee
  5. Additional Student Information
  6. Certified Position
  7. Homebound
  8. Special Education Termination
  9. Title I
  10. Alternative Education
  11. Special Education Evaluation
  12. Graduation

Office of School Finance

REMINDER: Annual Office of School Finance Budget Workshop

The annual Office of School Finance Budget Workshop will be held on Thursday, June 30. The workshop will be virtual. Please read this memo regarding the workshop and to register for the virtual conference. Contact with any questions.


REMINDER: Annual Financial Report

Indiana Code 5-3-1-3 requires the secretary of each public school corporation to publish an Annual Financial Report (AFR). The AFR must be published annually during the publishing window which will open Monday, August 1, and close Monday, August 15. Guidelines are available here and can also be found in Moodle Finance. All AFRs must be submitted by Monday, August 15. Contact with any questions.

Office of Student Supports and Accessibility/Special Education

REMINDER: Indiana Complaint, Hearing, and Mediation Process (ICHAMP) Scheduled Maintenance

ICHAMP will undergo scheduled maintenance from Wednesday, June 22, through Friday, June 24, and will be unavailable during this time. Additional information on this scheduled maintenance can be found on the ICHAMP webpage. Please contact IDOE’s Office of Special Education with any questions.


REMINDER: Fiscal Year (FY) 2023 Special Education Grant Assurances Due Friday, July 1

FY 2023 Individuals with Disabilities Education Act (IDEA) Part B Grant Assurances templates and instructions for using the Grant Management System are now available in the Office of Special Education Community in Moodle under Part B Grants for Special Education. To reserve the earliest reimbursement effective date for the FY 2023 Part B Grant period, corporations, charter schools, and state schools must correctly submit FY 2023 Part B Grant Assurances in the Grant Management System on or before Friday, July 1. Please contact IDOE's Office of Special Education with any questions regarding this process.


REMINDER: Aspiring Special Education Leadership Institute (ASELI) Cohort III Applications

ASELI is accepting Cohort III participant and mentor applications for a one-year leadership development program designed to improve outcomes for all students by preparing a diverse group of educators for leadership roles in special education. Applications for this opportunity can be found here and are due Friday, July 1. Contact IDOE’s Office of Special Education with any questions. 

Office of Teaching and Learning/Digital Learning

NEW: Correlation Guides for 2022 Science and Computer Science Standards Now Available

Correlation guides between the 2016 and newly-adopted 2022 science and computer science standards are available here. Use these new correlation guides and this collection of resources in the Indiana Learning Lab for additional background knowledge to prepare implementation of these three-dimensional standards to Indiana students. Contact IDOE's Office of Teaching and Learning with any questions.


NEW: On-Demand Professional Development (PD) with IDOE

While IDOE’s PD series is taking a break from weekly sessions until August, recorded PD is available for those who missed IDOE events on Wednesday, June 8. Here are highlighted available sessions:

Register for IDOE’s next PD with IDOE events on Thursday, July 14. Contact IDOE’s Office of Digital Learning with any questions.


REMINDER: Early Intervention Grant Application Window Closes Friday, July 1

The application window for the 2022-2023 Early Intervention Grant is open through Friday, July 1. This grant is open to all accredited public, charter, and non-public schools serving kindergarten, first, and/or second grade students that seek funds to support early intervention programming. The Early Intervention Grant application can be found here. Contact IDOE’s Office of Teaching and Learning with any questions.


REMINDER: June Professional Development (PD) Playbook - Universal Design for Learning (UDL) Now Available

UDL is a framework developed to improve and optimize teaching and learning that gives all students equal opportunities to succeed. The June PD Playbook - Universal Design for Learning is now available in the Indiana Learning Lab and contains resources to learn more about UDL and discover strategies to implement the framework in your classroom. Contact IDOE’s Office of Digital Learning with any questions.


REMINDER: Earn Professional Growth Points (PGPs) with On-Demand Leadership Series

IDOE’s Office of Teaching and Learning is hosting a leadership series throughout the summer in the Indiana Learning Lab! Educators can earn PGPs by attending live or recorded events from engaging presenters in the STEM and literacy field. View the Leadership Series Collection to access previous events and register for upcoming sessions here. Contact IDOE’s Office of Teaching and Learning with any questions.


REMINDER: Secondary STEM Certification Guidance

The Secondary STEM School Certification process for junior/senior high schools and career centers will utilize a separate rubric and evaluation process beginning with the 2022-2023 school year. Guidance materials are currently under development by IDOE in collaboration with critical stakeholders. Updates will roll out in July for junior/senior high schools and career centers with a series of kick-off meetings. This memo provides additional information and an opportunity for schools to provide contact information via this JotForm for future communication. Contact the Office of Teaching and Learning with any questions

Office of Title Grants and Support

NEW: New Resources for Schools

IDOE is now offering two new resources to schools free of charge. These include:

  • TransAct Parent Notices: provides several resources including communication templates that meet Every Student Succeeds Act (ESSA) standards, available in multiple languages. If you do not know your school's TransACT Administrator, email for assistance. 
  • Title I Admin: includes a wealth of information, including best practices, tools, and resources provided by the National Association of Federal Education Program Administrators and LRP Publications, publishers of "The Answer Book on Title I." LEAs should have recently received an email from Title I Admin with an updated license agreement and staff access spreadsheet. Please submit these items as requested in the email to ensure your LEA has full access to these helpful resources.

Contact your assigned federal grants specialist with any questions.

News From Our Partners

NEW FROM THE INDIANA DEPARTMENT OF HEALTH: Indiana Black and Minority Health Fair

For 36 years, the Indiana Black and Minority Health Fair has provided more than $2,500 in free healthcare, resources, and education to communities and populations that are at higher risk for poor health and barriers to care. The health fair is more important this year than ever as many people have fallen behind on routine checkups and immunizations or have delayed seeking treatment during the COVID-19 pandemic. This year’s health fair will take place from Thursday, July 14, through Sunday, July 17, at the Indiana Convention Center. Learn more here or contact with any questions.



As a reminder, all Indiana public schools, including charters, are required to include resources for suicide prevention on the back of their student ID cards. This includes 988, the new national three-digit dialing code for the Suicide and Crisis Lifeline. Calling 988 will connect the caller to a trained crisis specialist who will listen to the caller, understand how their problem is affecting them, provide support, and share resources, if needed. As funding and the development of 988 continues to evolve, mobile crisis teams and crisis response centers will be introduced, and the capacity for text and chat functionality will increase. If someone would currently prefer text support, they should text “Start” to 678678. Contact Dr. Christopher Drapeau at with any questions on the implementation of 988 in Indiana.


NEW FROM THE INLEARNING PARTNERSHIP: Brunchable Learning Conversations

Let’s do brunch! Join the INLearning Partnership for our monthly collaboration at 9:30 a.m. ET on Thursday, June 28, Friday, June 29, and Saturday, June 30, for brunchable conversations on creative, powerful, and accessible learning experiences. Join this livestream to hear from:

  • Jena Fahlbush from PATINS: Building Authentic Relationships
  • Nick Williams from Bartholomew Consolidated School Corporation: Universal Design for Learning -Creating Learning So All Students Can Thrive
  • Nate Walden from FiveStar Technologies: Technology Tools for Increased Access

Don't miss this opportunity to learn more about creating inclusive and accessible classrooms!


NEW FROM INDIANA BLACK EXPO: Indiana University Education Conference

The Indiana University Education Conference provides professional development opportunities to educators and administrators in K-12 and higher education supporting Indiana's students of color. This year’s conference will be held on Wednesday, July 13, and Thursday, July 14. Wednesday sessions will take place virtually and are free of charge. Thursday sessions will take place in-person at the Indiana Convention Center. The cost to register for Thursday is $35. To learn more, and to register, click here.



INAPSE is hosting a summer learning series covering various topics each Wednesday on Zoom from noon to 1 p.m. ET through Wednesday, July 6. The remaining Wednesday topics include:

  • Vocational Rehabilitation/Pre-employment Transition Services (ETS) on Wednesday, June 22. 
  • College Accommodations on Wednesday, June 29.
  • Supported Living Options on Wednesday, July 6.

Join all of these sessions via this Zoom link, and visit and submit any questions through the INAPSE website for additional information.



Educational Service Centers of Indiana has made Scrible, an application that streamlines the research and writing process for students and educators, available to its member schools for free. Learn more here. Please contact with questions.


NEW FROM THE INDIANA STATE FAIR: 2022 Spelling Bee Registration Now Open

Students in grades three through eight are invited to register to participate in the 2022 Indiana State Fair Spelling Bee on Saturday, August 20. Registration is $30/student (registration goes up on July 2) and includes a fair ticket and parking voucher. Winners will receive a trophy, a Chromebook laptop, or a cash prize. Read more about the spelling bee here (scroll to page 6) and register here. Contact the Indiana State Fair at 317-927-7515 with questions.



Join DeKalb County libraries (Butler Public Library, Eckhart Public Library, Garrett Public Library, and Waterloo-Grant Township Public Library) for the DeKalb County Mock Newbery! Learn all about the Newbery award, discuss select titles, and earn CEUs! Attend in-person (and visit each DeKalb County library), virtually, or a mix of both. Registration is required, please register here.

The first event is on Friday, June 24, at 2 p.m. at Eckhart Public Library. Following the first event, meetings will be held monthly at 2 p.m. at the following DeKalb County Library locations:

  • Wednesday, July 20, at Butler Public Library
  • Friday, August 26, at Waterloo Grant Township Public Library
  • Friday, September 23, at Garrett Public Library
  • Friday, October 21, at Butler Public Library
  • Friday, November 18, at Garrett Public Library
  • Friday, December 16, at Eckhart Public Library

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Weekly Updates

View previous weekly updates from Dr. Katie Jenner here.

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The Weekly Update from the Indiana Department of Education is created by the Office of Communications, and is distributed every Friday morning.