An Update From the Indiana Department of Education for June 10, 2022

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A Message from Dr. Katie Jenner

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As highlighted last Friday in the weekly update, it’s most certainly hiring season for our schools! Making sure you have the most updated information, last week I specifically talked a bit about licensing options targeting the high-need area of special education. Today, I will continue sharing additional tactical information within Pillar 2, which focuses on Educator Talent, Quality, and Value. I know I talk about our pillars a lot (keeping the focus!)...but just in case you’re a new reader, you can read more about our Indiana education pillars and strategies here. Keep reading to learn more about the new educator supply and demand marketplace and our shared push to attract, prepare, and retain our educators!

In mid-March, we launched the first phase of our new statewide educator supply and demand marketplace, where we have already gained new real-time data on job openings in Indiana’s schools – including the most in-demand roles – as well as data on educators and non-certified personnel currently seeking open positions. During the first month of operation, 45% of all Indiana schools posted to the marketplace, and over 1,800 teaching positions were posted. To date, all but one (fully staffed!) traditional public districts have opted to use the marketplace as a recruitment tool, along with a large number of charter and non-public schools, and 4,168 job opportunities are currently active. As you can imagine, positions are currently posted throughout every region of our state and include everything from principal…to speech language pathologist…to cafeteria employee…to custodian…to teacher (all grades levels!)…to superintendent, etc.

The data above represents our “demand” side of the educator marketplace, and the “supply” side (e.g., students enrolled and completing an Indiana teacher preparation and training program) is coming this fall. This will allow additional local career connections for teachers entering our profession, and also allow all of us to better understand the dynamics of our education pipeline. This new-and-improved platform replaced the outdated IDOE job board, and it is available to all Indiana schools at no cost. Schools can now leverage this new tool to engage with candidates who previously might not have had access to their individual school-level postings – including diverse applicants and applicants for high-need areas like special education and science, technology, engineering, and math (STEM). In fact, of the over 1,800 positions posted in the first month, 313 were special education positions and 278 were STEM positions.

And when it comes to attracting, preparing, and retaining talented educators in Indiana schools, we’re also excited to be hosting three Connection Point Summits this summer in different regions across the state – thank you to Avon, Plymouth, and Sellersburg for hosting. Above all, the summits aim to foster comprehensive conversations among local school leaders and serve as a “connection point” to share promising practices and replicable models. Guided collaborative time, breakouts, and interactive sessions will have participants learning from partners with replicable “grow your own” models and career ladders. I look forward to seeing the innovative solutions for supporting our educator profession that come out of these summits! Registration and more information can be found here.


Again, since it’s active hiring season in education, if your school has not opted-in to the full use of the applicant tracking system…or is not yet engaged with a Connection Point Summit in your region…it is not too late! Register and learn more about these summits here, and contact our senior director of educator talent, Rebecca Estes, to get set up in the new educator supply and demand marketplace.

Thank you for ALL you do to recruit and retain the best people to serve in our schools!

Office of Accountability

REMINDER: School and Corporation Profile Amendment Window Open

The school and corporation profile amendment submission window for the 2022-2023 school year is open. In order to ensure the Indiana Department of Education (IDOE) maintains accurate information, all schools and school corporations must provide notice when changes are made that affect school openings, closures, and reconfigurations. Information about the submission process may be found here. Contact with any questions.

Office of Student Assessment

NEW: Dyslexia Screener and Diagnostic Updated List

IDOE is completing the appeal process for dyslexia universal screener and diagnostic vendor applications. Curriculum Associates i-Ready Literacy Tasks is now an approved dyslexia universal screener. If a school purchases the i-Ready Diagnostic in Reading using funds from the Formative Assessment Grant allocation, they will have access to the i-Ready Literacy Tasks at no additional cost. Review IDOE’s 2022-2023 Dyslexia Programming Guidance for Schools for additional information. Please contact IDOE’s Office of Student Assessment, with any questions regarding this process.

Office of Information Technology

NEW: Data Exchange 2023 School Year API Changes

Below is a list of Data Exchange API changes that will be put in place for the 2023 school year:

  • YearsOfPriorProfessionalExperience field has been moved from the staff (SPN) record to the staffEducationOrganizationEmploymentAssociations API resource.
  • Curricular material program data submission has been separated from other Student Program data sets into its own studentCurricularMaterialProgramAssociations API resource. LivesWithParentUniqueId field has been added to the studentCurricularMaterialProgramAssociations API resource. This should be set to the parent unique ID of the student.
  • BeginDate and EndDate fields have been added to the studentEducationOrganizationAssociations API resource. 
  • IDOE will begin collecting school assigned student emails in the students API resource.

This is not a finalized list and will be updated as needed. Questions about Data Exchange may be submitted here.


NEW: GR Report for Cohort 2022 – Submit Graduates by Thursday, June 30

Schools should submit all graduates for the current graduating cohort through Data Exchange by Thursday, June 30. Please note, this is different from years prior, when the GR report was typically finalized in the fall following graduation. Any student academic records (graduates) that are not reported by Thursday, June 30 must be submitted in the fall via the Student Information System (SIS). Data dependencies exist within Data Exchange that will require the school to have a school association (enrollment) and academic record (graduate) for the student within the school year the data is provided. Any graduation data reported after Friday, July 1 must be reported with the 2023 school year. To be clear, all students who graduate by Friday, September 30 and have an academic record (graduate) with a Diploma Award Date prior to Saturday, October 1 will be counted in the 2022 graduation rate. The more academic records (graduates) a school reports prior to Thursday, June 30, the less work that will be needed in the fall. Questions about Data Exchange may be submitted here.

Additional Note: IDOE and Data Exchange do not require student transcript (course completion) data to be completed or finalized prior to submitting the student academic (graduate) record.


NEW: CC/CP Minimum Requirements

If your school has not yet provided school calendar information, master schedule or course offerings, student school association (enrollment), student and staff section (schedules), or student outcomes (CC) data for the 2021-2022 school year, IDOE will be reaching out to the identified data administrators with guidance and information on completing Data Exchange templates. Questions about Data Exchange may be submitted here.


NEW: CC Template 029_StudentTranscript_CourseTranscript Update

Data Exchange file submission for Template 029_StudentTranscript_CourseTranscript has been updated to allow reporting of credit recovery courses. Schools needing to provide student course completion (course outcome) data for any students not accurately scheduled within SIS may begin creating and uploading Template 029 in Data Exchange. Reporting information and guidance on completing the template can be found in the Moodle Data Exchange Training and Community under Reporting Course and Course Completion (Course and Course Completion Training). This template may also be used to provide course completion data for students taking any online courses who are not scheduled accurately. Questions about Data Exchange may be submitted here.


REMINDER: End-of-Year Reporting Information

Schools must ensure all end-of-year reporting is complete and ready for certification beginning Tuesday, July 5, and ending Friday, July 8. Data provided with dates through Thursday, June 30, will be included for certification. There are 12 ‘collections’ for July 2022 certification, and all 12 must be checked by the administration responsible for certification (or sign-off) even if the school had no data required or reported. The 'collections' for July 2022 certification are:

  1. Calendar
  2. Attendance
  3. Course Completion
  4. Certified Employee
  5. Additional Student Information
  6. Certified Position
  7. Homebound
  8. Special Education Termination
  9. Title I
  10. Alternative Education
  11. Special Education Evaluation
  12. Graduation

Office of School Finance

REMINDER: Annual Office of School Finance Budget Workshop

The annual Office of School Finance Budget Workshop will be held on Thursday, June 30. The workshop will be virtual. Please read this memo regarding the workshop and to register for the virtual conference. Contact with any questions.


REMINDER: Annual Financial Report

Indiana Code 5-3-1-3 requires the secretary of each public school corporation to publish an Annual Financial Report (AFR). The AFR must be published annually during the publishing window which will open Monday, August 1, and close Monday, August 15. Guidelines are available here and can also be found in Moodle Finance. All AFRs must be submitted by Monday, August 15. Contact with any questions.

Office of Student Supports and Accessibility/Special Education

NEW: Spring 2022 Indiana ILP (IILP) Training Recording Now Available

A live training for users of the IILP system for English learners took place this spring, and the recording of the training is now available here. The first portion of the training is intended for new or prospective users of the system, and the second portion is intended for existing users. This video, along with other IILP resources, can be found in the English Learners Moodle Community. Please contact Adam Pitt with any questions.


NEW: Indiana Complaint, Hearing, and Mediation Process (ICHAMP) Scheduled Maintenance

ICHAMP will undergo scheduled maintenance from Wednesday, June 22, through Friday, June 24, and will be unavailable during this time. Additional information on this scheduled maintenance can be found on the ICHAMP webpage. Please contact IDOE’s Office of Special Education with any questions.


REMINDER: Fiscal Year (FY) 2023 Special Education Grant Assurances Due Friday, July 1

FY 2023 Individuals with Disabilities Education Act (IDEA) Part B Grant Assurances templates and instructions for using the Grant Management System are now available in the Office of Special Education Community in Moodle under Part B Grants for Special Education. To reserve the earliest reimbursement effective date for the FY 2023 Part B Grant period, corporations, charter schools, and state schools must correctly submit FY 2023 Part B Grant Assurances in the Grant Management System on or before Friday, July 1. Please contact IDOE's Office of Special Education with any questions regarding this process.


REMINDER: Special Education (SE) Data for July Certification

Schools must ensure all end-of-year reporting is complete and ready for certification beginning Tuesday, July 5, and ending Friday, July 8. SE data is one of 12 collections due for July 2022 certification, all of which must be approved by local administrations responsible for certification even if schools had no data required or reported. Data provided with dates through Thursday, June 30 will be included for certification. Please contact IDOE's Office of Special Education with any questions regarding this process.


REMINDER: Aspiring Special Education Leadership Institute (ASELI) Cohort III Applications

ASELI is accepting Cohort III participant and mentor applications for a one-year leadership development program designed to improve outcomes for all students by preparing a diverse group of educators for leadership roles in special education. Applications for this opportunity can be found here and are due Friday, July 1. Contact IDOE’s Office of Special Education with any questions. 

Office of Teaching and Learning/Digital Learning

NEW: Early Intervention Grant Application Window Opens Monday, June 13

The application window for the 2022-2023 Early Intervention Grant will be open from Monday, June 13, through Friday, July 1. This grant is open to all accredited public, charter, and non-public schools serving kindergarten, first, and/or second grade students that seek funds to support early intervention programming. The Early Intervention Grant application can be found here. Contact IDOE’s Office of Teaching and Learning with any questions.


NEW: New Civics Standards and Updated Grades Six, Seven, and Eight Social Studies Standards

The grade six civics standards and updated grade six, seven, and eight social studies standards were approved by the State Board of Education (SBOE) on Wednesday, June 8. The updated standards can be found here. A committee of educators found that the middle school civics course should be required for all grade six students during the second semester, and educators with a general elementary licensure are eligible to instruct the course if grade six falls within the elementary/intermediate setting. These standards updates must be implemented during the 2023-2024 school year. Contact IDOE’s Office of Teaching and Learning with any questions.


NEW: Updated Science and Computer Science Standards

The 2022 Science and Computer Science Standards were approved by the SBOE on Wednesday, June 8. The new standards support Indiana’s Priorities for STEM Education with a focus on STEM pedagogy that is critical for students who are actively learning how to solve problems and innovate in a dynamic, interconnected world. More information regarding initial guidance for implementation of the 2022 Science and Computer Science Standards can be found here. Contact IDOE’s Office of Teaching and Learning with any questions.


NEW: Updated Science and Quantitative Reasoning (QR) Courses for Core 40 Credit

Science and QR courses eligible for Core 40 credit were approved by the SBOE on Wednesday, June 8. The updated list of courses can be found here, with the new courses noted in bold. Contact IDOE’s Office of Teaching and Learning with any questions.


NEW: June Professional Development (PD) Playbook - Universal Design for Learning (UDL) Now Available

UDL is a framework developed to improve and optimize teaching and learning that gives all students equal opportunities to succeed. The June PD Playbook - Universal Design for Learning is now available in the Indiana Learning Lab and contains resources to learn more about UDL and discover strategies to implement the framework in your classroom. Contact IDOE’s Office of Digital Learning with any questions.


REMINDER: June PD with IDOE Recap

Members of IDOE’s academics team recently hosted a one-day PD with IDOE focused on various topics in the Indiana Learning Lab. All sessions are now available through the on-demand learning feature in the Indiana Learning Lab. To view these sessions or register for future workshops, create a free Learning Lab account by visiting the LINK Portal or the Indiana Learning Lab website directly and using your school email address to log in. Also, mark your calendar for our July PD with IDOE which will be held on Thursday, July 14, from 10 a.m. to 1:30 p.m. ET. More information on specific July sessions will follow. Contact IDOE’s Office of Digital Learning with any questions.

News From Our Partners

NEW FROM THE INDIANA DEPARTMENT OF HEALTH (IDOH): Increasing School Immunizations to Prevent Communicable Diseases

In anticipation of the upcoming school year, IDOH is working with local health departments, pharmacies, and healthcare providers across the state to increase vaccine access for school-required immunizations this summer. These vaccines are important to ensure that students are protected against vaccine preventable diseases and stay healthy in school. Read this letter for more information. Contact Dave McCormick, IDOH immunizations director, via phone at 317-233-7010 or via email at with any questions.


REMINDER: Nextech Teacher Tech Connect 2022 Conference Held Thursday, July 21

Nextech is holding a one-day virtual conference on Thursday, July 21, for Indiana educators (open to all, but tailored to high school educators) to learn from the Indiana tech community and gather first-hand knowledge on techniques, skills, and cultures of innovative workplaces while exploring ways to add real-world experience into computer science (CS) classrooms statewide. Participants will select breakout sessions across two topics: Classroom to Career: Bringing the Real-World into CS and What's Next? Preparing Your Students for Life After High School. Register for the conference here; eligible K-12 teachers in the state of Indiana will receive a $200 stipend in the form of a gift card for their attendance. Contact Nextech with any questions.


REMINDER: CodeHS Summer Professional Learning

CodeHS is proud to partner with IDOE to offer various free PD opportunities for Indiana teachers this summer! These PD workshops cover computer science curriculum, pedagogy, instructional strategies, and teacher tools and resources. Whether you’re looking for virtual or in-person PD workshops, CodeHS offers a variety of formats to meet your needs. Contact CodeHS with any questions.

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The Weekly Update from the Indiana Department of Education is created by the Office of Communications, and is distributed every Friday morning.