An Update From the Indiana Department of Education for May 6, 2022

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A Message from Dr. Katie Jenner

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It’s said that “A good education can change anyone...but a good teacher can change everything!” and this week, we heard all about teachers who changed the lives of people throughout our state. While the official “Teacher Appreciation Week” is scheduled during one week of the year, every single day our educators impact the lives of our students…so this week (and the other 51 weeks of the year!), we applaud and THANK YOU.

While I’m sure you’ve had local celebrations happening in your schools for our teachers, we are also seeing a lot of social media shout outs for our Indiana educators. From schools naming their local Teacher of the Year…to the written posts and videos shared through social media tags #MyTeacher and #ThankATeacher, we’ve seen and received some wonderful, touching messages from people all across Indiana. Thank you for all you do for our students, and to conclude today’s message, check out a few (OF MANY) favorite shout-outs:

Penn Harris Madison
Monroe Central Elementary
North White Schools

Office of Student Assessment

NEW: Initial Spring 2022 ILEARN Scores Now Available in the Online Reporting System (ORS)

Preliminary scores are now populating in ORS for students who have completed both components of the ILEARN computer-adaptive/fixed-form test and ILEARN performance task for English/Language Arts, Mathematics, and Science and the fixed-form test for Social Studies and U.S. Government. Please note that scores will become available within 12 business days of test completion. Please reference the 2021-2022 ORS User Guide for questions regarding system access and navigation. The ORS User Guide was updated prior to the Spring 2022 ILEARN preliminary score release to provide additional information about new reporting features, such as yearly trends. Contact the Indiana Assessment Help Desk for further assistance.


NEW: Formative Assessment Grant - Approved Assessment Programs 

The Indiana State Board of Education (SBOE) approved this list of assessment programs for use with the 2022-2023 Formative Assessment Grant. Contact Formative Assessment Specialist Michelle Kemper with any questions. 


NEW: Participation Requested: IREAD-3 Policy Committee

The Indiana Department of Education (IDOE) invites school administrators of K-3 schools and special education directors to participate in the upcoming IREAD-3 ‘On-Track’ Cut Score Policy Committee for grade two students. Two meetings will be held virtually for this committee. A two-hour meeting, determined by participant availability, will be held in early June followed by a second meeting at the end of July. Interested applicants should complete this JotForm. Contact the Office of Student Assessment with any questions.

Office of Educator Talent

REMINDER: Registration for Indiana’s Attract, Prepare, and Retain Connection Point Summer Summit Now Open

Indiana’s Connection Point Summits are interactive events that bring together PK-12 and higher education stakeholders to address the challenges of attracting, preparing, and retaining Indiana educators. The summits aim to foster comprehensive conversations and serve as a connection point to share promising practices and replicable models. Learn more and register for one of the three summits taking place this June. Contact Rebecca Estes with any questions.


REMINDER: Teacher Leaders Bootcamp Cohort 4 Applications Open 

Applications are open through Friday, May 6, to participate in the 2022 Teacher Leaders Bootcamp Cohort 4. IDOE's partnership with the Indiana/Kentucky/Ohio Regional Council of Carpenters and Gibraltar Design will allow participants to engage in innovative professional development facilitating growth as teacher leaders. To learn more information, or to apply, click here. Contact Anne Marie Milligan with any questions.

Office of Information Technology

NEW: Data Exchange Course Completion Data Update

The Course Completion rulesets are now live in Data Exchange. This data will be used this fall in the Indiana Graduates Prepared to Succeed (Indiana GPS) dashboard; therefore, it is imperative data be accurate and completed in a timely manner. IDOE is currently observing the following in Course Completion:

  • Statewide validation error counts exceed 644,500 for students enrolled in schools with no scheduled courses (CC-8). In practice, if all students in an organization are receiving this error, this means schools have not yet provided their course and section data. Schools do not need to wait for completion or outcomes before providing scheduling data. IDOE encourages schools to sync and review course and section data by early May to allow time for schedule corrections prior to completion data is reported. 
  • Statewide validation error counts exceed 1.8 million for students in a course missing the medium of instruction (CC-11). This value is reported on the section data and maps to the Class Instruction field previously reported on Certified Position. This data is associated to each course from the Master Schedule. Schools are encouraged to work with their SIS vendor to locate where this data is being provided and ensure the data is populated correctly within the student system.
  • Note: There are still nearly 800 schools that have not yet provided course offerings to Data Exchange.


NEW: Data Exchange Additional Data Sets Now Available

In preparation for the upcoming certifications of data sets in July 2022, IDOE has released updates to Data Exchange. Title I (TI), Special Education Termination (TR), and Alternative Education (AL) validations are now available in the Data Exchange Validation Portal. Additional data sets will continue to be released on a weekly basis over the next month. Schools are encouraged to begin syncing, validating, and reviewing this data in Data Exchange. To determine if a specific vendor has been certified on these data points, reference the Vendor Certification Status Sheet. Questions about Data Exchange may be submitted here.


NEW: School Office Hours for Data Exchange - Upcoming Training

IDOE will be conducting Special Education Evaluation and Termination data and validation training during School Office Hours from 10 to 11 a.m. ET and 2 to 3 p.m. ET on Tuesday, May 10, and Wednesday, May 11, from 11 a.m. to noon ET. Links to join School Office Hours can be found in Moodle-Data Exchange Training and Community (no key required). It is ideal that schools have course and section data provided by that time to allow for informed conversation.

Upcoming IDOE School Office Hours Trainings:

  • Tuesday, May 10, 10 to 11 a.m. ET - Alternative Education
  • Tuesday, May 10, 2 to 3:00 p.m. ET - Special Education Evaluation and Special Education Termination
  • Wednesday, May 11, 11 a.m. to noon ET - Special Education Evaluation and Special Education Termination
  • Tuesday, May 17, 11 a.m. to noon ET - Graduate
  • Thursday, May 19, 3 to 4 p.m. ET - Graduate


REMINDER: 2022 School Tech Plan Survey Closes Today

The 2022 School Tech Plan Survey is available to be completed for all Indiana school corporations, charter schools, and for the first time, non-public schools. The survey must be completed by today, Friday, May 6. Completion of this survey is a requirement for all public schools to qualify for the connectivity formula grant, the common school fund, and grants from the Office of Academics. While not required, non-public schools are encouraged to complete the survey to help other schools identify best practices. The survey can be completed at this link. Additional information, including guidance documents and data from previous years is available on the Indiana School Tech Plan website. Educational Service Centers, Career Centers, and Co-Ops may fill out this version of the 2022 Tech Plan Survey. Contact Brad Hagg with any questions.

Office of School Building Physical Security and Safety

REMINDER: Student Safety Reporting Collection Period Now Open

Indiana’s Student Safety Reporting Law (IC 20-34-6-1) requires school corporations to report student bullying, arrest, and gang data for each school to IDOE. The collection period is now open and submissions must be made by Thursday, June 30. More information can be found here. Contact Stephen Balko with any questions.

Office of School Finance

REMINDER: FY 2023 Indirect Cost Rates

The Office of School Finance is accepting applications from Local Education Agencies eligible to receive FY 2023 Indirect Cost Rates. Entities, including school corporations and charter schools, that provided Form 9 financial information for FY 2021 are eligible to receive a restricted and an unrestricted indirect cost rate in FY 2023. New charter schools are eligible to apply, but will be subject to the median rate. The following memo includes the application instructions. Contact with any questions.


REMINDER: Annual Office of School Finance Budget Workshop

The Annual Office of School Finance Budget Workshop will be held virtually on Thursday, June 30. Staff will provide updates on the tuition support formula, data exchange, and other legislation affecting school finance. The agenda and registration process will be made available closer to the workshop. Contact with any questions.

Office of School Support & Transformation

REMINDER: Annual 1003 Flexibility Waivers

IDOE’s Office of School Support and Transformation is now accepting applications for 1003 flexibility waivers. The following revised guidance was developed to help local school districts promote innovative approaches to transform student learning. Interested officials can read more about the opportunity on the State Board of Education’s website. Applications will be accepted on a rolling basis through Sunday, June 5. Contact with any questions.

Office of Student Pathways and Opportunities

NEW: Crossing the Finish Line – Top 10 High Schools for Enrollments

Through Indiana’s Crossing the Finish Line initiative, students who are just a few credits away from earning a high-value credential can cross the finish line by completing their credential for free this summer! More than 250 high schools across the state have enrolled more than 1,750 students through the initiative this year. Here are Indiana’s current top ten schools for Crossing the Finish Line enrollments:

1. Munster High School (58 students)

2. East Central High School (56 students)

3. Elkhart High School (55 students) 

4. Hobart Senior High School (43 students)

4. Batesville High School (43 students)

5. Maconaquah High School (39 students)

6. Floyd Central High School (33 students) (tied)

6. Jeffersonville High School (33 students) (tied)

7. Early College High School (Evansville) (32 students)

8. New Albany High School (31 students) (tied)

8. Forest Park High School (31 students) (tied)

9. Wayne High School (29 students) (tied)

9. Penn High School (29 students) (tied)

10. Connersville Senior High School (26 students)

There’s still time to help your qualified students register to complete their credentials this summer. Learn more about Crossing the Finish Line here.


REMINDER: Achieving Equity in Advanced Placement Workshops

The College Board in collaboration with the IDOE is offering free Achieving Equity in Advanced Placement (AP) Workshops to interested local education agencies (LEAs). These workshops will take place at eight locations across the state for teams of three to five teachers or administrators from a school or district to explore how to create an AP Program devoted to improving access in advanced academics for students from all populations. Registration is limited to 30 participants. Read more about the workshop and register here.

Office of Teaching and Learning/Digital Learning

NEW: Summer 2022 Grade Two Remediation and Support 

IDOE recently provided schools with the opportunity to opt in for grade two students to participate in the Spring IREAD-3 administration. The ‘On Track’ cut score for grade two students who participate in the assessment will be established this summer. Corporations should strongly consider summer remediation programs for grade two students who did not pass during the spring administration. This memo outlines long-term impacts of quality summer remediation programs and considerations for schools as they plan to serve grade two students this summer. Contact the Office of Teaching and Learning regarding questions over summer remediation for grade two students. 


NEW: Early Learning Resources Survey 

IDOE is committed to providing support and resources for early educators and administrators to ensure the highest-quality early education is provided to young Hoosiers. The feedback from this survey will be used by IDOE’s early learning team to inform the development of new resources and professional development opportunities using the Indiana Learning Lab, as well as to understand the usefulness and effectiveness of current IDOE resources. Please complete this survey by Friday, May 20. Contact the Office of Teaching and Learning with any questions.


NEW: Research Findings on Parent Engagement in Online Learning

IDOE has recently published the results of a research project investigating the most impactful strategies schools can use to develop meaningful parent engagement for students learning in virtual and blended environments. Printable tools for schools and parents are included. View the research findings or video preview of this research in the Indiana Learning Lab. For an even more in-depth look, join the live Professional Development (PD) with IDOE session, Supporting Online Learners & Family Engagement, at 4 p.m. ET on Wednesday, May 11. View the May PD with IDOE flyer for more information regarding upcoming sessions. Contact the Office of Digital Learning with any questions.


NEW: May PD Playbook Now Available in the Indiana Learning Lab

IDOE’s May PD Playbook: What Your Tech Department Wants You To Know is a collection of curated resources that focuses on FERPA, CIPA, COPPA, eRate, DigCit, and more. This collection shares resources to bridge the gap between the technology department and instructional staff. Use these resources to help guide conversations with educators around keeping students and their online data safe. Contact the Office of Digital Learning with any questions. 


REMINDER: Virtual Voyagers for May and June

The Office of Digital Learning is continuing the Virtual Voyagers series with new topics throughout May and June to support leaders of virtual and blended learning programs. View this flyer for session and registration information. Join the first session, Providing Virtual Professional Development Opportunities from 10 to 10:45 a.m. ET on Thursday, May 12. View previous Virtual Voyagers sessions in the Learning Lab Collection. Contact the Office of Digital Learning with any questions.  


REMINDER: Indiana Course Access Portal (iCAP) Reimbursement 

The Office of Digital Learning is offering an opportunity to temporarily reimburse schools for student iCAP enrollments for the 2022-2023 school year. Please see this memo for additional information. iCAP, under Indiana Code 20-30-16, currently offers over 180 course options from seven course providers. The application deadline has been extended to Friday, May 20, and can be found here. Contact the Office of Digital Learning with any questions

Office of Title Grants and Support

NEW: Federal Fiscal Year 2022 (FY 2023) Pre-Application

The FFY2022 (FY2023) Pre-Application is now available to LEAs. All resources related to the Pre-Application and the Pre-Application document are available on the IDOE Moodle site through the Title Grants Pre-App course. In order to download the Pre-Application itself, a required training video must be completed first. Moodle does require a free login. Contact your designated federal grants specialist with any questions.


NEW: Coffee Chat with the Title Grants and Support Team

Join the IDOE Title Grants and Support team for a Coffee Chat at 10 a.m. ET on Wednesday, May 25, for a look at commonly found errors submitted on the Pre-Application and tips on how to avoid these errors. This will also be a time for LEAs to ask the Title Grants and Support team questions regarding the Pre-Application. Join this Coffee Chat on Microsoft Teams using this link.


NEW: 2022 Title I and ESSER I Applications Amendments Due Monday, May 30

All amendments to 2022 Title I and ESSER I (CARES) applications must be submitted no later than Monday, May 30. Contact your designated federal grants specialist with any questions or to open an ESSER I application amendment. 


REMINDER: ESSER Year Two Second Data Set Due Friday, May 13

The ESSER year two data collection spreadsheet must be submitted via JotForm by Friday, May 13. LEAs received this ESSER year two data collection spreadsheet in April which includes five tabs where data covering all three ESSER grants will be submitted. Contact Frank Chiki with any questions.

News From Our Partners


The next IDOH School Nurse Webinar will be held at 10 a.m. ET on Thursday, May 12. This webinar can be accessed here. Contact with any questions regarding this webinar.


NEW FROM CODEHS: Free PD Educator PD Opportunities

CodeHS is proud to partner with IDOE to offer various free Indiana PD Workshops for teachers throughout the summer. Workshops will cover computer science curriculum, pedagogy, instructional strategies, and teacher tools and resources. CodeHS is offering both virtual or in-person PD workshops this summer to meet all individual needs. 

Professional development topics include: 

  • Java Bootcamp
  • Python Bootcamp
  • Javascript Bootcamp
  • Cybersecurity Bootcamp
  • Lower-Elementary Computer Science
  • Upper-Elementary Computer Science
  • Artificial Intelligence and Data Science


REMINDER FROM THE 2022 COLLEGE FOOTBALL PLAYOFF INDIANAPOLIS HOST COMMITTEE: Special Ticket Offer for the GMR Grand Prix at the Indianapolis Motor Speedway (IMS)

The stars of the NTT IndyCar Series will take on the action-packed IMS road course for the GMR Grand Prix on Saturday, May 14. The College Football Playoff Indianapolis Host Committee is offering educators a special offer of $10 off reserved seats and $5 off General Admission tickets. Please visit to redeem this offer. Contact 317-492-6700, 800-822-4639, or email with any questions.

IDOE Newsletters Centrally Located

All Indiana Department of Education (IDOE) newsletters are located in one convenient location. Please find past issues here.

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Weekly Updates

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The Weekly Update from the Indiana Department of Education is created by the Office of Communications, and is distributed every Friday morning.