With the first semester behind us and final student grades submitted, we now turn our attention to holiday celebrations.
Many of us are so blessed to have family and loved ones to share special occasions like the holidays with...but for some, this can also be a challenging time of year. For those who may be experiencing loss this holiday season or those struggling to get by, sometimes just knowing that someone in their life cares can make all the difference. Thank you for being that person for your school team and for your students...and please know that we stand with you in this mission-critical work.
As we celebrate this season, let’s continue to make sure we are sending extra love and support to those who need it, and let us also remember to take good care of ourselves in the process. As we welcome the new year of 2022, I know we have many additional shared opportunities to make a difference for our students, and I appreciate your continued partnership.
Have a Merry Christmas, Happy Kwanzaa, Happy New Year, and a wonderful holiday season!
P.S. Look for the next edition of the weekly update on January 7, 2022!
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UPDATE: Data Exchange - October Data Certification Now Closed
The October certification period has closed. IDOE is in the final stages of data correction with minor corrections taking place over the next few weeks. Schools that have not yet signed off should do so during the first full week of January. Schools are still expected to sign off for each certification window and should use the sign-off documents as supporting evidence for any audit processes involving their data. More than 70% of schools have now certified their October counts. Questions about Data Exchange may be submitted here.
REMINDER: Verifying Virtual Status for Period 1 Membership
Accurate attendance data will be used in reconciliation of ADM, as signaled by the Indiana General Assembly. In order to ensure students certified for the September Membership count (Period 1) have an accurate virtual status, IDOE will be calculating percent of virtual instruction based on all attendance data from the school where the student was certified for Membership through Friday, December 31. If this calculation indicates a student’s virtual program status should be changed (from “virtual” to “not virtual” or from “not virtual” to “virtual”), we will notify the school of the change, and the school will need to re-sign their Membership Certification in Data Exchange. Please make sure your attendance records are being submitted to IDOE in a timely manner. We will update September virtual program statuses beginning the first week of January 2022. While attendance data will change for everyone, only schools where a student’s virtual program status changes will need to re-sign their September ADM. There will be no changes in the overall numbers of students certified for any school corporation -- only potential changes in the funding level for those who have been certified. Questions about how funding changes will be handled can be directed to schoolfinance@doe.in.gov.
REMINDER: Extra Yard for Teachers Summit
In partnership with the College Football Playoff Indianapolis Host Committee, IDOE invites Indiana teachers to sign up for an exclusive opportunity to participate in the Extra Yard for Teachers Summit on January 8, 2022. This annual event is designed to empower and inspire educators with guest speakers, giveaways, networking experiences, and professional development. Attendees will also enjoy food, music, drink, a prize bag, and a post-summit reception. Attendance is limited, so register early while tickets are still available! Questions may be directed to Rebecca Estes.
NEW: July to December 2021 Form 9 Financial Data
The window to submit Form 9 financial data for the period of July to December 2021 begins January 1, 2022 and is open through January 31, 2022. Please visit Moodle Finance for additional guidance. If you have questions regarding Form 9, please email form9@doe.in.gov.
NEW: Fiscal Year (FY) 2022 Indirect Cost Rates
FY 2022 Indirect Cost Rates are now available in DOE Online for local educational agencies (LEAs) that applied for a rate. To locate the rates, please refer to the “Indirect Costs” tab located at the top of your Form 9 dashboard. The rates are applicable for the period of July 1, 2021, through June 30, 2022. If you have questions, please email icr@doe.in.gov.
REMINDER: IDOE Seeking Public Comment On Waiver Extension Request To Federal 1% Cap On Alternate Assessments
IDOE is seeking public comment on its request for a waiver extension on the number of students who can be tested using an alternate assessment on annual statewide tests. Indiana requires all students enrolled in public and non-public K-12 schools to be assessed either with accommodations, without accommodations, or with an alternate assessment. For each subject in which assessments are administered, the total number of students assessed in that subject using an alternate assessment may not exceed 1% of the total number of students in the state. The proposed waiver extension request is available for review here. Any individual or organization may submit written comments on the proposed waiver extension pursuant to 34 C.F.R.§200.6(c)(4). Public comment will be accepted through Friday, December 24. Please direct any questions to IDOE’s Office of Special Education.
NEW: January 5, 2022 Professional Development with IDOE: High Leverage Practices
Join Dr. Nancy Holsapple, IDOE Director of Special Education, on January 5, 2022, from 4 to 4:30 p.m. ET in the Indiana Learning Lab to discuss High Leverage Practices and how interventions can be implemented to support all students. More information on this session and others can be found here. To register for upcoming workshops, create a free Learning Lab account by visiting the LINK Portal or the Learning Lab website directly and using your school email to log in. Please contact the Office of Digital Learning with any questions.
REMINDER: Virtual Voyagers: Microlearning in Support of Virtual and Hybrid Programs
Join IDOE’s Office of Digital Learning and guest speakers as they host a variety of 45-minute sessions in January and February 2022 on topics relevant to virtual and hybrid programs. See this flyer for more information and to register. Please contact the Office of Digital Learning with any questions.
Office of Title Grants and Supports
REMINDER: Final Expenditure Reports
Final Expenditure Reports are due no later than Thursday, December 30. Please contact your federal grants specialist with any questions.
NEW FROM PROJECT PIGASUS: Indiana High School Screenwriting Competition
Submissions are now being accepted for Project Pigasus, a statewide screenwriting contest for high school students. The winning short screenplay will be produced in the student’s home community by a professional filmmaking crew and will be screened in Indiana theaters and submitted to national film festivals. Submissions are due on February 5, 2022. More information is available here.
All Indiana Department of Education (IDOE) newsletters are located in one convenient location. Please find past issues here.
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