An Update From the Indiana Department of Education for June 12 , 2020

indiana department of education - doctor jennifer mccormick - superintendent of public instruction

Webinar Update

Dr. Mac


Dr. McCormick’s next webinar will take place on Tuesday, June 16, at 10:00 a.m. (ET).

Indiana State Health Commissioner Dr. Kristina Box will be presenting and accepting questions as part of this webinar. 


Health-related questions should be sent here.


Questions regarding general school operations should be submitted here.

COVID-19 Updates and Guidance

Important IN-CLASS Update Information

IDOE is committed to continuously updating the IN-CLASS Considerations as the fluid nature of COVID-19 influences guidance. Updates are highlighted with a change log in the back of the document located here. Please contact Holly Stachler with questions.

Stay Updated on the Latest COVID-19 Information

IDOE’s COVID-19 FAQ has been updated to reflect important information both pre and post the release of the IN-CLASS re-entry considerations document. Pre IN-CLASS information has been archived and pushed to the bottom of the document. Post IN-CLASS information will be displayed at the top. Please send related questions to Holly Stachler.


Legislative Updates and Guidance

IDOE continues to provide clear and timely guidance related to bills passed during the 2020 legislative session. Find the latest releases below and a curation of all 2020 legislative guidance here.

Guidance on House Enrolled Act 1182 – Human Immunodeficiency Virus (HIV) Curriculum

Please read this memo for information regarding upcoming changes to Indiana’s Academic Standards and subsequent curriculum changes related to HIV instruction.

Guidance on House Enrolled Act 1066 (3 of 5) – Transporting CTE Students

Please read this memo for information regarding transportation changes for career and technical education students.


New Title IX Regulations Released

IDOE Offering Guidance 

The US Department of Education has released new Title IX regulations. IDOE has crafted this guidance to aid K-12 schools in navigating the new requirements and to ensure schools understand their responsibilities under the regulations.


Office of School Building Physical Security and Safety

Student Safety Reporting

Indiana’s Student Safety Reporting Law (IC 20-34-6-1) requires school corporations to report student bullying and arrest data for each school to IDOE. The data collection period will end on June 19. Additional information can be found here.


Office of Information Technology

Retirement of Compass

As part of modernizing agency data systems, IDOE is retiring Compass. The launch of INview, the platform replacing Compass, was announced earlier this year. Details regarding INview and the retirement plan for Compass are available here.


Office of Accountability

Instructional Time Requirements for SY 2020-2021

IDOE recognizes that corporations and schools are continuing to work through the many COVID-19 related obstacles presented to the provision of instruction and the daily operations of school, as Indiana looks to reopen school buildings for the 2020-2021 school year. One such challenge presented to corporations and schools is ensuring compliance with instructional time requirements while providing a safe environment for students and faculty. This document provides schools with guidance regarding flexibility related to instructional minutes.

Office of Student Assessment

2020 Assessment Literacy Conference (Virtual)

Education students, classroom teachers, administrators, and data coaches are invited to attend the third annual Assessment Literacy Conference hosted by IDOE. Attend presentations about why assessments exist, what assessments are intended to measure, creating classroom assessments, and formative/interim assessment programs. Those who attend will earn five professional growth points. Register here.

Indiana Academic Standards and Assessment Update

IDOE has slightly revised Indiana Academic Standards to ensure clarity in grades three through eight English/Language Arts (ELA), mathematics, and social studies. Additional revisions have been made in grades nine through 12 ELA, mathematics, and social studies. Additional information is available here.

Lexile® and Quantile® Measures: Summer Professional Development for Educators!

To support schools anticipate potential achievement amid curricular demands once schools reopen, the Office of Student Assessment partnered with MetaMetrics to estimate students’ projected Lexile and Quantile measures. In anticipation of releasing these data to schools this fall, three training sessions will serve to calibrate educators’ understanding of Lexile and Quantile measures. Three subsequent sessions will provide an overview of the projected measures and how educators can use them to inform instruction. Please review this flyer for additional details. Contact the Office of Student Assessment with any questions.

SAT as Indiana’s Accountability Assessment

IDOE is finalizing the full details of the transition to SAT statewide administration with the College Board. This brief flyer summarizes key information in preparing for the next few years. IDOE will announce additional details as they become available. 


Office of Academics / Innovation

Alternative Education FTE Reports to Receive Funding

IDOE will collect Full-Time Equivalency (FTE) Reports through Friday, July 31. Submission of the report is required in order to receive Alternative Education funds for the 2019-2020 academic year. Please read this memo for submission instructions for the FTE Report and other end-of-year reporting requirements.

Guidance on Educator Evaluation Data

The DOE-EE report has been removed from required reporting. Beginning with the current school year, 2019-2020, Educator Evaluation data will no longer be reported. The DOE-ER (Educator Evaluation Rating) Reporting requirement still remains. Please read this memo for additional information.


Office of Academics / Teaching and Learning

Math Virtual Summer Series

Join IDOE’s Math Teaching and Learning team in a virtual summer series to explore high-quality math resources. Novice and expert users are encouraged  to join. Participants will learn ways to integrate each resource into their instructional routines for in-person or remote learning environments. Click here for highlighted resources, dates, and registration. Email Robin Conti with questions.

Updated STEM School Certification Process and Evaluation Rubric

Members of IDOE’s Teaching and Learning Team have been working with the State’s STEM Leadership Cadre to update the STEM School Certification process, including the STEM School Evaluation Rubric. In an effort to address the current and future landscape of education, Domain I of the rubric has been updated. Access the 2020-2021 STEM School Certification Guide here and updated rubric here. A webinar explaining the application process will be available soon and will be located on IDOE’s STEM Education page. Contact Shannon Dick with questions.

Digital Course Curation Training Opportunity Expanded

Due to high interest, two additional training dates have been added. On June 22 and 23, and June 24 and 25. IDOE will provide an additional two-day synchronous and asynchronous training session via WebEx to enhance digital learning and to develop online-based courses within learning management systems. Participants will focus on building the necessary skill set and knowledge base required for digital course curation. Participants will begin building a course and receive 15 PGPs. Please register here for the June 22 and 23 sessions. Please register here for the June 24 and 25 sessions. Please email Jennifer Watson with any questions.

Updated Early Learning Guidebook

IDOE is excited to release the updated version of the Early Learning Guidebook for Indiana Schools. This is a statewide resource tool for schools to develop, expand, and/or sustain high-quality preschool programs by providing information to support young children’s development and learning, as well as how to fund and manage such programs. Visit the Early Learning Resources webpage to access this guidebook and the accompanying stakeholder discussion guide. Contact Sarah Parks-Reese with additional questions.    

Computer Science Professional Development for K-12 Educators

IDOE is working with five organizations, including CodeHS, IndianaComputes!, IU School of Informatics and Computing, Nextech, and Project Lead The Way to bring free computer science professional development to Indiana K-12 traditional public and public charter school teachers. All summer 2020 opportunities have shifted to a virtual format. Additional information can be found here. Contact Jake Koressel with questions.

Charter School Dyslexia Data Reporting Must Be Submitted by June 30

Indiana Code 20-35.5 et. seq., as created by SEA 217 (2018) known as the “Dyslexia Law,” requires all public and charter schools to report dyslexia screening data to IDOE. If your charter school administered the universal (initial) screener to students during the 2019-2020 school year, this data must be submitted by June 30. Please submit this information to IDOE here. Contact Joe Risch for additional information.

Reading Plans for K Through Grade Three Must Be Submitted by June 30

Indiana Code requires all elementary schools that have kindergarten, first, second, or third grade students submit a reading plan to IDOE by June 30. IDOE has streamlined the submission process through use of a Jotform. All public schools will use this form. All private schools will use this form. Because this is a new process, IDOE created a short how-to video for completing the form. Please contact Joe Risch with questions.

Indiana Connected Educators LIVE

Indiana Connected Educators are inviting all Hoosier educators to Go Big and #StayHome on July 20-24, as they host Indiana Connected Educators LIVE, a free week-long virtual event focused on teaching and learning in a digital world. A powerhouse lineup of top EdTech leaders and authors has been assembled to bring inspiration, resources, connections, and ideas to educators preparing for the coming school year. Registration is now open. Email Jennifer Watson with any questions.


Office of Academics / Social, Emotional, and Behavioral Wellness

New Moodle Course for Expulsion Examiners

In an effort to minimize the need for large group training this fall, there is a new Moodle course for Expulsion Examiners. This training will include important information for those who are already serving in this capacity and for those who may be new to the role. Three Professional Growth Points will be given at the conclusion of the course. Questions may be directed to either Steve Balko or Lisa Truitt.


Office of Academics / Special Education

Updated Information About FY 2021 Part B Allocations and Assurances Available

The Office of Special Education-Fiscal Team, has previously provided updated information concerning the FY 2021 Part B Allocations and Assurances. Information about the FY 2021 Part B Grants is now available here.

IIEP Summer 2020 Updates

Important updates to the Indiana IEP (IIEP) system are being released today (June 12). Click here to view these releases. The information is also available on the Office of Special Education’s Moodle page under “Summer 2020 Release Notes” in the “Upcoming Releases” folder. Additionally, release notes are available in the IIEP System under “System Updates” located in “Documents.” For more information, please contact Emma Everson

Altered Face Covering Guidance Available

This Altered Face Mask guidance document contains information on purchasing or making face masks for anyone who may need to be able to see the mouth and/or facial expressions to effectively communicate. It includes a list of retailers who can provide products designed to fit comfortably around hearing aids or cochlear implants.


Office of Academics / Title Grants

Intelligrants Update

IDOE has turned off the Consolidated Application for three to four weeks for additional development. Until the application reopens, LEAs can use the Consolidated Application Outline to plan for submission of the Consolidated Application, which is due August 31. Additional time will be granted to LEAs if needed, and all costs can revert to the date the LEA submits the pre-application (July 1, 2020 or later). LEAs are able to complete the pre-application in INtelligrants through the link portal. Questions may be sent to Nathan Williamson

Summer EL Leadership Meeting Scheduled; Directors’ Meetings Go Virtual

IDOE’s EL team will host an additional EL Leadership meeting this summer on Wednesday, July 8, from 10:00 a.m. – 12:00 p.m. ET.  During the meeting, updates on timely topics including Title III and NESP grants and COVID supports will be shared. Meeting information: 

  • Meeting Link

  • Meeting Password: ELLeadership

  • Call-in Number: +1-415-655-0001

  • Meeting Number: 160 006 9155

The English Learner Directors’ Meetings, originally scheduled to be held in Lawrence Township on August 11 and 12, will no longer take place in-person. Instead, content will be shared in live and recorded formats. Look for additional details in the EL Monthly Happenings Newsletter later this month.


Office of School Finance

CARES Act Fund Numbers

The Office of School Finance has added new fund numbers for reporting CARES Act expenditures. Please read this memo for details. Please send any questions here.

Guidance on Reporting Virtual Students on Membership (ADM)

Indiana statute requires public schools reporting on Membership-ME (the ADM report) to indicate the status of each student with regard to virtual instruction. Students receiving more than 50 percent of their instruction virtually should be indicated as a virtual student. Students reported as virtual generate 85 percent of the foundation formula dollars for the reporting school corporation. IDOE is adding a new code to all membership-related data collections for the 2020-2021 school year to support the accurate reporting of the COVID-19- related virtual status of all students. This memo provides guidance for reporting virtual students for ADM in light of the COVID-19 pandemic.

School Technology Advancement Applications 

Beginning June 22 and ending July 17, the Office of School Finance will accept School Technology Advancement Applications. Additional information will follow next week. 

Statement of Obligations

Please read the overview of the process for submitting the Statement of Obligations as part of Form 9 financial data. Please send any questions here.

Excessive Education Fund Transfer List

Please read this memo regarding the Excessive Education Fund Transfer List based on Form 9 financial data filed by school corporations. Please send any questions here. Deadline: July 15.

Office of School Finance Annual Budget Workshop 

Due to COVID-19, the Office of School Finance will not hold its Annual Budget Workshop in June. In lieu of the workshop, staff will record and post a WebEx that includes state tuition support and other updates.

FY 2021 Membership Count Dates 

IDOE will collect an average daily membership count of students in fall 2020 and spring 2021. The fall count date is September 18, and the spring count date is February 1, 2021. IDOE will use both counts to calculate FY 2021 Basic Grant distributions. Please read this memo for additional information. 


News From Other State Agencies

State Board Flexibility Waivers

Pursuant to IC 20-31-4.1-4 (as added to the Indiana Code under Public Law 92-2020), a school or group of schools may submit an application to the state board requesting flexibility and to waive compliance with any provision in Title 20 of the Indiana Code or 511 IAC in order to do one or more of the following Improve student performance and outcomes.

  • Offer the applicant flexibility in the administration of educational programs and improve the efficiency of school operations.

  • Promote innovative educational approaches to student learning.

  • Advance the mission or purpose of the school or group of schools.

Schools, corporations, and groups of schools may begin requesting statutory and regulatory flexibility for the 2020-2021 school year beginning July 1, 2020. Requests for flexibility waivers must be submitted through the accountability portal. All waiver requests will be forwarded to the State Board of Education for review.


facebookinstagramtwitteryoutuber s s feedflickr

Weekly Updates

View previous weekly updates from Dr. McCormick here.  

Stay Informed

Did you miss a message? View previous weekly emails here. Want daily updates? Be sure to follow the Department on Twitter and Facebook.

The Weekly Update from the Indiana Department of Education is created by the Office of Communications, and  is distributed every Friday.