An Update From the Indiana Department of Education for June 5 , 2020

indiana department of education - doctor jennifer mccormick - superintendent of public instruction
Dr. Mac

The Indiana Department of Education (IDOE) is committed to equity of service for all Indiana students and their families. We proudly join the collective voice of those peacefully advocating for meaningful change for the betterment of our communities, our state, and our nation. 

COVID-19 Updates and Guidance

Important Re-entry Information- The COVID-19 Health and Safety Considerations for Indiana Schools Guidance Document (IN-Class) is Now Available

In partnership with the Indiana State Department of Health (ISDH) and the Family and Social Services Administration (FSSA), IDOE has created the Indiana Considerations for Learning and Safe Schools (IN-CLASS) re-entry guidance document for the 2020-2021 school year. IN-CLASS, has been vetted and approved for release by Governor Holcomb’s team.

Dr. McCormick will host a webinar for school leaders on Tuesday, June 9, at 10:00 a.m. ET, to discuss IN-CLASS. Information detailing how to join the webinar can be found here. In order to allow sufficient time to digest the information shared in the document and during the webinar, school leaders are encouraged to send questions here following Tuesday’s webinar. This virtual event will be archived for future reference. 

Stay Updated on the Latest COVID-19 Information

IDOE’s COVID-19 webpage offers access to a variety of resources, including links to the COVID-19 FAQ document and Dr. McCormick’s bi-Weekly Webinar for School Leaders. Please send questions regarding these COVID-19 resources to Holly Stachler


Legislative Updates and Guidance

IDOE is continuing to provide clear and timely guidance related to bills passed during the 2020 legislative session. Find the latest releases below and a curation of all 2020 legislative guidance here.

Guidance on Senate Enrolled Act 10 – Pension Matters

Please read this memo for information regarding changes to annuity savings accounts.


Office of School Building Physical Security and Safety

Guidance on House Enrolled Act 1063 - Stop the Bleed Training

Per House Enrolled Act 1063 from the 2019 legislative session, stop the bleed training may be required for each school starting with the 2020-2021 school year. Please read this guidance for additional information.   


Office of Student Assessment

ISTEP+ Summer 2020 Retest Window is Canceled

The ISTEP+ Summer 2020 Retest Window is canceled to support health and safety concerns, and to consider needed instructional support for students related to the impact of COVID-19. Refer to this memo for additional information.

2020-2021 Formative Assessment Grant Approved Assessment Programs

The Indiana State Board of Education approved assessment programs for use with the 2020-2021 Formative Assessment Grant. Review this memo for details. Approved assessment programs and contact information for Indiana representatives may also be accessed on the Formative Assessment Grant webpage

Interim Assessments: Recommendations for Professional Development and Provider Collaboration

As students return to school this fall, interim and formative assessment data can provide much-needed information about where students are academically and how schools can best respond to student needs. IDOE offers these Recommendations for Professional Development and Provider Collaboration to support best practice with the use of these data. School data leaders are also invited to attend a virtual discussion with IDOE regarding the use of interim assessment data this fall.


Office of Academics / Innovation

Alternative Education FTE Reports to Receive Funding

IDOE will collect Full-Time Equivalency (FTE) Reports through Friday, July 31. Submission of the report is required in order to receive Alternative Education funds for the 2019-2020 academic year. Please read this memo for submission instructions for the FTE Report and other end-of-year reporting requirements.

Guidance on Educator Evaluation Data

The DOE-EE report has been removed from required reporting. Beginning with the current school year, 2019-2020, Educator Evaluation data will no longer be reported. The DOE-ER (Educator Evaluation Rating) Reporting requirement still remains. Please read this memo for additional information.


Office of Academics / Teaching and Learning

Updated STEM School Certification Process and Evaluation Rubric

Members of IDOE’s Teaching and Learning Team have been working with the State’s STEM Leadership Cadre to update the STEM School Certification process, including the STEM School Evaluation Rubric. In an effort to address the current and future landscape of education, Domain I of the rubric has been updated. Access the 2020-2021 STEM School Certification Guide here and updated rubric here. A webinar explaining the application process will be available soon and will be located on IDOE’s STEM Education page. Contact Shannon Dick with questions.

Digital Learning Summer Book Study

IDOE’s Digital Learning team has announced a summer professional learning opportunity for K-12 educators. Beginning June 8, we will read and discuss Copyrighteous by Indiana educator Diana Gill. Learn how to creatively curate courses without breaking copyright rules. The study will last through the week of July 20, and be worth up to 14 PGPs. Search for the course Copyrighteous in Moodle then join using the enrollment key copy2020. Please email Meri Carnahan with questions.

Student Media and Mass Media Standards – Public Comment

The Indiana Academic Standards for Student Media and Mass Media have been reviewed by Indiana educators. The changes proposed are available for public comment from May 29 through June 12. Please click on the link to review the standards. 

·         Student Media

·         Mass Media

Digital Course Curation Training Opportunity Expanded

Due to high interest, two additional training dates have been added. On June 22 and 23, and June 24 and 25. IDOE will provide an additional two-day synchronous and asynchronous training session via WebEx to enhance digital learning and to develop online-based courses within learning management systems. Participants will focus on building the necessary skill set and knowledge base required for digital course curation, and will begin building a course and receive 15 PGPs. Please register here for the June 22 and 23 sessions. Please register here for the June 24 and 25 sessions. Please email Jennifer Watson with any questions

Computer Science Professional Development for K-12 Educators

IDOE is working with five organizations, including CodeHS, IndianaComputes!, IU School of Informatics and Computing, Nextech, and Project Lead The Way to bring free computer science professional development to Indiana K-12 traditional public and public charter school teachers. All summer 2020 opportunities have shifted to a virtual format. Additional information can be found here. Contact Jake Koressel with questions.

Charter School Dyslexia Data Reporting Must Be Submitted by June 30

Indiana Code 20-35.5 et. seq., as created by SEA 217 (2018) known as the “Dyslexia Law,” requires all public and charter schools to report dyslexia screening data to IDOE. If your charter school administered the universal (initial) screener to students during the 2019-2020 school year, this data must be submitted by June 30. Please submit this information to IDOE here. Contact Joe Risch for additional information.

Reading Plans for K Through Grade Three Must Be Submitted by June 30

Indiana Code requires all elementary schools that have kindergarten, first, second, or third grade students submit a reading plan to IDOE by June 30. IDOE has streamlined the submission process through use of a Jotform. All public schools will use this form. All private schools will use this form. Because this is a new process, IDOE created a short how-to video for completing the form. Please contact Joe Risch with questions.


Office of Academics / Social, Emotional, and Behavioral Wellness

Non-Competitive Opportunity to Receive Full Botvin Lifeskills Curriculum

IDOE, in partnership with the Indiana Division of Mental Health and Addiction, through the use of CURES federal dollars, are offering 50 school districts the opportunity to add Botvin Lifeskills Training (BLT) to their sixth through eighth grade curriculums. Please read this memo for additional information.


Office of Academics / Special Education

Specialty Face Covering Guidance Available

This Altered Face Mask Guidance document contains information on purchasing or making face masks for anyone who may need to be able to see the mouth and/or facial expressions to effectively communicate. It includes a list of retailers who can provide products designed to fit comfortably around hearing aids or cochlear implants.

Training for New Directors of Special Education Scheduled

Annually, in conjunction with the Indiana Council of Administrators of Special Education, IDOE's Office of Special Education provides training to new directors. This year's event will be presented virtually on Wednesday, July 15, from 8:30 a.m. to 4:00 p.m. (EDT). Please click here to register.

Progress Monitoring Guidance Now Available

The Office of Special Education has provided guidance on Progress Monitoring during the COVID-19 pandemic. Learn more here.

Guidance Available for Initial Evaluation Submissions

For this year’s DOE-EV (Initial Evaluations) submissions, a pre-verification tool will be available to preview timeline compliance reporting and to report circumstances for late evaluations to IDOE's Office of Special Education.  This tool has been emailed to special education directors for distribution at their discretion.


Office of School Nutrition

Hiring New Food Service Directors

Schools hiring new food service directors must make sure candidates meet the required education and experience set by the United States Department of Agriculture. All new food service directors must be submitted and reviewed through IDOE. Please read IDOE's School Nutrition Programs Professional Standards webpage to submit the new food service director’s information through the new director hiring form, review the professional standards procedure for new food service directors, and utilize the hiring guide.


Office of School Finance

FSSA P-EBT Program

Family and Social Services Administration (FSSA) is providing Pandemic Electronic Benefit Transfers (P-EBT) to households that were eligible for free or reduced meals this school year. Recently FSSA released additional information about this benefit. Click here to access the COVID-19 site to find out more information about P-EBT including parent flyers and an FAQ.

Office of School Finance Annual Budget Workshop 

Due to COVID-19, the Office of School Finance will not hold its Annual Budget Workshop in June. In lieu of the workshop, staff will record and post a WebEx that includes state tuition support and other updates.

FY 2021 Membership Count Dates 

IDOE will collect an average daily membership count of students in fall 2020 and spring 2021. The fall count date is September 18, and the spring count date is February 1, 2021. IDOE will use both counts to calculate FY 2021 Basic Grant distributions. Please read this memo for additional information. 

Annual Financial Report 

I.C. 5-3-1-3 requires the secretary of each public school corporation to publish an Annual Financial Report (AFR). The report must be published one time annually, not earlier than August 1, or later than August 15 of each year. The statute also requires IDOE to develop guidelines for the preparation and formatting of the report. Guidelines are available here and can also be found in MOODLE Finance. The submission deadline is August 15.


2020 U.S. Census and Indiana Schools

2020 Census Impacts Indiana Students

The 2020 Census greatly impacts Indiana students and communities. Please continue to help us raise awareness about the census to ensure students receive the necessary federal funds for the next several years to come.  IDOE has collated a list of census resources for superintendents, school leaders, families, and educators. Click here to access IDOE's 2020 Census website.


IDOE in the News

More Than 50 Educators Selected for Leadership Bootcamp

IDOE has announced the second year of the Teachers Leaders Bootcamp. Learn more here.


News From Other State Agencies

CTE Funding Appeals Now Open

The deadline for submitting CTE funding appeals is June 25. There is now a new app on Gateway for submitting appeals - the DWD CTE app - which can be found here. Please see the Department of Workforce Development website for further details. All CTE appeals require ultimate approval from the school corporation.


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Weekly Updates

View previous weekly updates from Dr. McCormick here.  

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The Weekly Update from the Indiana Department of Education is created by the Office of Communications, and  is distributed every Friday.