An Update From the Indiana Department of Education for May 15, 2020

indiana department of education - doctor jennifer mccormick - superintendent of public instruction
Dr. Mac

Dr. McCormick and the Indiana Department of Education (IDOE) congratulate the Class of 2020. In preparation for upcoming graduation recognitions, IDOE is honored to provide this commencement video for schools to share with students and their families.

COVID-19 Updates and Guidance

Stay Up-to-Date on the Latest COVID-19 Information

IDOE’s COVID-19 webpage offers access to a variety of resources, including links to the COVID-19 FAQ document and Dr. McCormick’s Weekly Webinar for School Leaders. Please note that Dr. McCormick's next webinar will be held on Tuesday, May 19. Please send questions regarding these COVID-19 resources to IDOE Chief Communications Strategist, Holly Stachler


Legislative Updates and Guidance

IDOE is continuing to provide clear, timely guidance related to bills passed during the 2020 legislative session. Find the latest releases below and a curation of all 2020 legislative guidance here.

Guidance on House Enrolled Act 1002 – Teacher Evaluations

Please read this memo for information regarding changes to annual evaluation performance plans.

Guidance on Senate Enrolled Act 1003 (1 of 3) – Education Matters

Please read this memo for information regarding changes to Annual Financial Reporting.

Guidance on House Enrolled Act 1066 (1 of 4) – Various Education Matters

Please read this memo for information regarding transfer students.

Guidance on Senate Enrolled Act 295 – Child Abuse and Child Sexual Abuse Curricula

Please read this memo for information regarding changes to child abuse and child sexual abuse instruction.


Office of Student Assessment

Resources to Support Summer Learning - Share with Educators

MetaMetrics partnership with the State of Indiana allows teachers to register for their Lexile/Quantile Tool Hub with an Indiana school email address. The hub provides Indiana educators with access to free additional tools and resources, including the following Lexile and Quantile resources for remediation and planning for fall instruction.

Parents and students have access to the Lexile® Find a Book tool and the Quantile® Summer Math Challenge. The Lexile® Find a Book tool helps students create a personalized reading list and then locate those books at the nearest library or bookseller. The Quantile® Summer Math Challenge is a six-week refresher course for students in grades one through eight. For more information, visit MetaMetrics’ Summer Learning website

Item Specification Moodle Course Updated Summer 2020 - Share with Educators

The Understanding and Using Item Specifications Moodle Course has been updated to include examples and features of the Independent College- and Career-Ready (ICCR) and Smarter Balanced specifications used in developing ILEARN items. Educators can use this resource to better understand how content will appear on the ILEARN assessment and developing classroom assessments. Educators can earn up to two Professional Growth Points (PGPs) when completing both ILEARN and I AM sections of this course. Contact the Office of Student Assessment with any questions.


Office of Academics / Curriculum and Instruction

2020 Primary Elections

IDOE encourages Hoosier students to join in the civil liberty of voting. To help clarify the process of voting in the 2020 Primary, an infographic has been created to highlight due dates and the process. Additional information is available here. All Indiana residents can vote by mail to participate in the 2020 Primary on June 2. Anyone who wants to vote by mail must apply for an absentee ballot. Click here to watch a step-by-step video to learn how to apply to Vote by Mail online. Applications must be received by May 21, at 11:59 p.m. The Indiana Election Division is available to assist and can be reached by calling 1-800-622-4941.

Digital Course Curation Training Opportunity

IDOE will provide a two-day (mix of synchronous and asynchronous) training session on June 17 and 18 to enhance digital learning and to develop virtual courses within learning management systems. Participants will focus on building the necessary skill set and knowledge base required for digital course curation and will begin building a course. Please register here. Email Jennifer Watson with any questions.

Digital Learning Summer Book Study

IDOE’s digital learning team is excited to announce a great summer professional learning opportunity for all K-12 educators. Beginning June 8 we will read and discuss Copyrighteous by Indiana educator Diana Gill. The study will last through the week of July 20 and be worth up to 14 PGPs. Sign up for the course in Moodle using the enrollment copy2020. Please email Meri Carnahan with questions.

Reading Plans for K-Grade Three Must Be Submitted by June 30

Indiana Code requires all elementary schools that have kindergarten, first, second, or third grade students submit a reading plan to IDOE by June 30. IDOE has streamlined the submission process through use of a Jotform. All public schools will use this form. All private schools will use this form. Because this is a new process, IDOE created a short how-to video for completing the form. Please contact Joe Risch with questions.

Public School Transfers Date Collection Due May 29

IC 20-26-11-32 requires public school corporations to report to IDOE the date by which requests to transfer must be received by the school corporation. If your school corporation accepts out of district students, please use this link to report School Corporation Name, Corporation Number, date by which requests to transfer must be received, and name and email of the person submitting the report. Please submit your information no later than May 29. IDOE will post the information on the Public School Transfers website. Please contact State Attendance Officer Lisa Truitt for additional information or to answer any questions.

Time to Renew Girls Who Code Club Memberships

The club renewal process is officially open. Additional information can be found here. Girls Who Code has created this resource with virtual options. Contact Jake Koressel with questions.

Share With Families: Girls Who Code Summer Immersion Program

Apply to Girls Who Code’s Virtual Summer Immersion Program (SIP) for an unforgettable summer experience! During this free two-week virtual program, participants will learn the computer science skills needed to make an impact, get an inside look into the tech field, and join a supportive lifelong sisterhood -- all while being virtually hosted by influential companies including AT&T, Goldman Sachs, Disney, and more. Current ninth through eleventh grade girls and non-binary students are eligible to apply. SIP is free and need-based stipends of up to $300 are available to help cover living and tech costs for those who qualify. 


Office of Academics / Social, Emotional, and Behavioral Wellness

Mental Health Awareness Month

May is Mental Health Awareness Month. IDOE is sharing resources to help maintain and support mental health. Check out the resources on the newly released Project AWARE website.

Project AWARE Frequently Asked Questions

The second Project AWARE funding opportunity for local education agencies was released two weeks ago. A webinar was hosted this past Monday with an overview of the grant and question and answer session. The recording for this webinar can be found here and an updated FAQ can be found here. Applications are due by June 1. Please send all questions here.

Panorama Survey

IDOE is partnering with Panorama Education to provide each district with the opportunity to collect valuable data in planning for the 2020-2021 school year. The two free resources available to all districts and links to be used can be found in this memo.

Foster Care Resources

May is National Foster Care Month. This is an annual reminder about foster youth being among the most disadvantaged populations of children that we come across within the spectrum of education. An IDOE informational flyer is available through this link, and has been created to highlight information that may help to better understand and serve these vulnerable students, particularly in the time of COVID-19. 


Office of Academics / Title Grants and Support

Optional Survey to Support IDOE

IDOE is pursuing a competitive federal education grant that would bring millions into the state to better support technology readiness and online and remote course access. IDOE requests that traditional public schools, charters, and nonpublic schools complete this optional survey by June 1, 2020, to provide further data needed to make the argument for this additional support. The survey can be found here. Questions can be sent to Nathan Williamson.

INtelligrants Video #13

The thirteenth video in the INtelligrants series is now available. This video provides in-depth information about the level of detail that should be included in budget descriptions within the application. Please visit the INtelligrants website to review additional videos and resources.

Call for Reviewers for Charter School Program

IDOE's Charter School Program is looking for individuals with diverse areas of charter school knowledge and expertise to serve as peer reviewers. The most qualified candidates will have proficiency in ESSA, urban/rural communities, student subgroups, charter school innovation, charter school policy, and/or prior experience reviewing grant applications. Qualified candidates could include: 

  • Charter school organizers

  • Charter school administrators

  • Charter school board members

  • Charter school funders

  • Management organization leaders (EMO/CMO) 

Reviewers must be available from late July through late August. Click here if you are interested and would like to receive additional information.

Dual Language Immersion Pilot Program Grant Deadline Extended

The Indiana Dual Language Immersion Pilot Program grant deadline has been extended to 4:00 p.m. (EST) on June 1. The updated grant information is located here. Please send questions to Nicole Leach.

INtelligrants Virtual Training Update

Be sure to complete Phase 1 of our INtelligrants training. Catch up on all of the training videos and guidance documents on IDOE's INtelligrants landing page and click here for instructions on how to create a single login. For a more detailed description please click here. Be sure to regularly visit the site to keep up to date and be prepared for Phase 2.


Office of Academics / Special Education

Tip Sheets Available to Support Virtual Individualized Learning Program (ILP) Meetings

Six U.S. Office of Special Education Programs (OSEP)-funded technical assistance centers collaboratively developed a collection of tip sheets for planning and participating in virtual meetings, including those related to a student’s Individualized Education Program (IEP). Two of the tip sheets include:


Office of School Finance

May State Tuition Support Payment

Please read this memo regarding retroactive Medicaid adjustments due to a federal rate change. The adjustments affect the May State Tuition Support payment. If you have any questions, please email Melissa Ambre

Summer School Estimates

The deadline to submit the Estimated Instructional Costs Report and List of Courses for Summer School 2020 has been extended to June 1. Detailed information about the summer school program and what and how to report is included in Summer School 101. Schools should make every effort to comply with the 15-student average enrollment requirement for summer school courses set forth in 511 IAC 12-2-7. However, due to COVID-19, and for the summer of 2020 only, failure to strictly comply with this requirement will not automatically preclude schools from being eligible for summer school reimbursements. If you have questions, please contact Kathryn Roth or Melissa Ambre. The submission deadline is June 1. 

Office of School Finance Annual Budget Workshop 

Due to COVID-19, the Office of School Finance will not hold its Annual Budget Workshop in June. In lieu of the workshop, staff will record and post a WebEx that includes state tuition support and other updates.

FY 2021 Membership Count Dates

IDOE will collect an average daily membership count of students in fall 2020 and spring 2021. The fall count date is September 18, and the spring count date is February 1, 2021. IDOE will use both counts to calculate FY 2021 Basic Grant distributions. Please read the memo for details. 

Annual Financial Report 

I.C. 5-3-1-3 requires the secretary of each public school corporation to publish an Annual Financial Report (AFR). The report must be published one time annually, not earlier than August 1, or later than August 15 of each year. The statute also requires IDOE to develop guidelines for the preparation and formatting of the report. Guidelines are available here and can also be found in MOODLE Finance. The submission deadline is August 15.


Office of Information Technology

New Reporting Requirements for 2020 Course Completion Data

In December of 2020, IDOE is required (IC 20-19-3-22) to provide a new public report regarding the relationship between students counted for Average Daily Membership in the Fall and Spring of the 2019-2020 school year (and each year thereafter), compared with the students for whom courses are reported on the Course Completion Collection for the same year. Accurate and timely reporting of all data for the “C” collections is critical to the development of this new report. To support schools in the submission of this data to IDOE, a short training was developed. The training and the accompanying slides are available here.


2020 U.S. Census and Indiana Schools

U.S. Census Bureau: Statistics in Schools

Statistics in Schools has several Pre-K through grade 12 classroom materials and lesson plans to help bring students together during social distancing. These lesson plans can be easily adapted for at home learning. Click here for more information.


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Weekly Updates

View previous weekly updates from Dr. McCormick here.  

Stay Informed

Did you miss a message? View previous weekly emails here. Want daily updates? Be sure to follow the Department on Twitter and Facebook.

The Weekly Update from the Indiana Department of Education is created by the Office of Communications, and  is distributed every Friday.