An Update From the Indiana Department of Education for April 17, 2020

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Dr. Mac

Each Wednesday at 8 p.m. ET, the Indiana Department of Education (IDOE) hosts a live Twitter Chat, #INedchat. Upcoming chat topics have been scheduled to support educators as K-12 education pivots to remote learning. Administrators are encouraged to participate and share this information with teachers and staff. Additional information can be found here.

COVID-19 Updates and Guidance

Stay Up-to-Date on the Latest COVID-19 Information

IDOE is committed to providing guidance and support through streamlined communications. IDOE’s COVID-19 webpage offers access to a variety of resources, including links to our COVID-19 FAQ document and Dr. McCormick’s Weekly Webinar for School Leaders. Send questions regarding additional communications or access to IDOE Chief Communications Strategist, Holly Stachler.


Office of Educator Licensing

Licensing Updates and Governor’s Executive Orders

The Office of Educator Licensing has prepared this memo to provide information related to licensing requirements. Please contact Risa Reginier with any questions.


Office of School Building Physical Security and Safety

School Health Report – Vision and Hearing Screening and Immunization Verification

The School Health Report, which collects data regarding student vision, hearing, and immunization results, is open each year from March 1 to June 15. In response to COVID-19, Governor Holcomb has issued Executive Order 20-20 to address the issue that schools may not have had the opportunity to complete the required vision and hearing screenings for this school year. A guidance document regarding Executive Order 20-20 can be found here.

Emergency Preparedness Drill Information

The Governor and Indiana State Fire Marshal have issued guidance on emergency preparedness drills for the 2019-2020 school year. Please contact Steve Balko with any questions.


Office of Assessment

College Entrance Examination Procurement is Complete

IDOE recently procured a College Entrance Examination to fulfill Indiana Code § 20-32-5 which removes the requirement of a high school graduation qualifying examination and requires the use of a college entrance examination for high school state and federal accountability purposes. Please read this memo for additional details. IDOE will provide more information in the coming weeks as it becomes available. 

WIDA ACCESS Results Release

WIDA ACCESS results will be available in WIDA AMS on Friday, April 24. District and school-level users have access to the following reports:

  • District Frequency Distribution Reports

  • School Frequency Distribution Reports

  • School Roster Reports

  • Individual Student Reports

  • Student Response Files - District (.csv)

Please contact Data Recognition Corporation Customer Service by email, or by phone at 855-787-9615 with any questions.  


Office of School Accountability

2019-2020 Corporation/School Profile Amendment Submission Process 

Please see this memo regarding the school and corporation amendment process for the 2020-2021 school year. Please email any questions here.


Office of Academics / Curriculum and Instruction

Guidance Regarding COVID-19 and Paper Packets

Many schools are utilizing paper-based educational packets to support student learning. When schools transfer paper-based packets back and forth between school and home, there is a potential for transferring the COVID-19 virus. At this time, there have been no reported cases where the virus was transmitted through paper documents or the mail. By following basic sanitation protocols, any risk of homework packets transmitting the virus can be minimized. Please review this guidance document outlining these protocols.

Announcing STEM Acceleration Grant - Cohort 5

IDOE is pleased to announce the fifth round of STEM Acceleration Grants. The grants will provide funding for programs impacting the 2020-2021 school year. Funds may be used for stipends, professional development/training, and the acquisition of instructional materials necessary to implement selected STEM curriculum. Additionally, funds may be used to increase school/community partnerships to provide early STEM career exposure for students. Click on this link to review STEM Acceleration Grant information. Find more information on the STEM Education page. Contact Jake Koressel with questions.

CPR/AED Instruction Guidance

Please see this memo for guidance on CPR and AED instruction for high school students. Please contact J. Matthew Walsh with any questions.

Turnkey Courses as Option for Continuous Learning

As schools and districts determine creative solutions to ensure continuous learning for the remainder of the school year, create plans for summer programming, and address learning gaps, existing turnkey courses may be a useful resource. For additional information on turnkey courses, please read this memo.

Free Webinars Offer Virtual Teaching Support

Teachers and administrators are being transported into a new ‘virtual reality.’ Teachers have to discover different ways to connect and communicate with their students outside of the traditional classroom. IDOE is pleased to join Mike Elliott, from ADVISA, for FREE one-hour webinars providing the basics of video conference and engagement tools to support online teaching. Additional information is available here. Register using the following links:


Office of Academics / Social, Emotional, and Behavioral Wellness

Connecting With Students Through Remote Learning Webinar Scheduled

IDOE’s Office of Social, Emotional, and Behavioral Wellness (SEBW) team is offering a live webinar for student service personnel (school counselors, school social workers, school psychologist, etc.) focused on how to connect with students during remote learning. Please join IDOE staff on April 20. from 1:00 - 2:00 p.m., ET. The webinar will cover ways to connect with students remotely, ways to use technology to provide services, and examples of best practices from across the state. Use this link to register.

For Educators: Creating a Sense of Belonging and Maintaining Meaningful Relationships During Remote Learning

In response to educator requests for continued quality professional development related to social-emotional learning, IDOE’s Office of Social, Emotional, and Behavioral Wellness, in partnership with Panorama Education, is offing a live webinar that will focus on how to virtually foster a sense of belonging for your school community! Please join us on April 24 from 11:45 a.m.-12:45 p.m. ET.  The webinar will cover “use tomorrow” strategies and virtual systems that can help educators maintain and foster meaningful relationships from afar. Use this link to participate.


Office of Academics / Title Grants and Support

Master List of Spending Deadlines Now Available

IDOE has created a master list of encumbrance and liquidation deadlines for various federal funds and state grants. Please contact Nathan Williamson with any questions.


Office of Special Education

Revisions to the Certificate of Completion Requirements for 2020 Cohort Announced

The Office of Special Education, with the approval of the State Board of Education, has revised the Certificate of Completion Requirements for Cohort 2020 only. These requirements are for those school corporations who are early adopters of IDOE's Certificate of Completion Course of Study.

Updated Guidance on the Indicator 13 Federal Pull Now Available

The Office of Special Education has released updated guidance on the Indicator 13 Federal pull for the 2020 school year. Please contact Michelle Oja with any questions.

FAQ Created for EdPlan Connect Parents and IIEP Users

The Office of Special Education has developed a FAQ for EdPlan Connect. There are two videos within the FAQ to assist users. One video is designed for parents, and the other is for IIEP users.

Apply Now For a BLV or DHH Licensure Program at Indiana State University

The PASS Project, in conjunction with Indiana State University, offers a Visual Impairment Licensure Program and a Deaf/Hard of Hearing Licensure Program. The Visual Impairment Licensure Program consists of 17 credit hours which can be completed in two years. The Deaf/Hard of Hearing Licensure Program consists of 20 credit hours which can also be completed in two years. Summer classes begin on June 8, 2020. Please contact Robin Thoma at Indiana State University for additional information.

Free Professional Development Opportunities

The IRIS Center is dedicated to improving education outcomes for all children, especially those with disabilities birth through age 21, through the use of effective evidence-based practices and interventions. Learn more here.  


Office of School Finance

Curricular Materials and COVID-19

Please read this memo addressing questions raised regarding curricular materials. Please email your questions here.  

Common School Loans 

To assist school corporations with an immediate need to purchase technology and related equipment, the Office of School Finance will accept applications for construction and technology loans from school corporations and school corporation career and technical education schools, from April 6, 2020 through April 24. Petitions must be received by the Office of School Finance by April 24 to be considered. Please read the Spring Common School Advancement memo, and review the Common School AV to ADM List for information. Please send all questions hereThe application deadline is April 24.

Summer School Estimates

Due to COVID-19 and its operational impact on school corporations and charter schools, IDOE is extending the window to submit the Estimated Instructional Costs Report and List of Courses for Summer School 2020 to June 1. Please see this memo for information regarding eligible courses, important dates, and financial provisions. Detailed information about the summer school program and how to report is included in Summer School 101. If you have questions, please contact Kathryn Roth or Melissa Ambre. The submission deadline is June 1.

FY 2021 Indirect Cost Rates

The window to submit an application for FY 2021 Indirect Cost Rates has been extended to April 30. Local education agencies, including school corporations and charter schools, that provided Form 9 financial information for FY 2019 are eligible to receive a restricted and an unrestricted indirect cost rate for FY 2021. New charter schools are eligible to apply but will be subject to the median rate. Please email the application and required material hereThe application deadline is April 30.

Fall 2020 ADM Estimate

The window for school corporations and charter schools to submit a September 2020 membership estimate has been extended to May 1. The membership estimate should reflect the count of virtual and non-virtual students anticipated to be enrolled and attending the school corporation or charter school in September. Officials will submit the ADM estimate in the School Finance Application Center (State Aid). Please contact Melissa Ambre with any questions. The deadline for submission is May 1.


2020 U.S. Census and Indiana Schools

CARES Act and the Census

The amount of funding that schools are receiving from the Coronavirus Aid, Relief, and Economic Security Act (CARES Act) is largely influenced by U.S. Census data. Click here for more IDOE Care Act Funding Information. Click here for IDOE census resources.


IDOE in the News

2019-2020 Title III Distinguished School District Award Announced

IDOE has announced the recipient of the 2019-2020 Title III Distinguished School District Award. Learn more here.


News From Other State Agencies

UPDATE: Student Work Permits

In conjunction with Governor Holcomb's mandated school closing, the Indiana Department of Labor is suspending enforcement of the requirement for employers to have on-file work permits for minor employees. Youth employment laws that became effective April 1, 2020 are still in effect and should be followed. A summary of those laws can be found here.

IDOE and Indiana Department of Child Services (DCS) Offer Guidance Documents for Child Welfare

IDOE has consulted with DCS to develop this guidance for schools and corporations on ensuring child welfare during the COVID-19 pandemic. This additional guidance offers resources for supporting student well-being during these unique times. 


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Weekly Updates

View previous weekly updates from Dr. McCormick here.  

Stay Informed

Did you miss a message? View previous weekly emails here. Want daily updates? Be sure to follow the Department on Twitter and Facebook.

The Weekly Update from the Indiana Department of Education is created by the Office of Communications, and  is distributed every Friday.