An Update From the Indiana Department of Education for March 6, 2020

indiana department of education - doctor jennifer mccormick - superintendent of public instruction

Important Information Related to the Novel Coronavirus and Schools

Dr. Mac

The Indiana Department of Education (IDOE) is working under the directive of Governor Eric Holcomb and the Indiana State Department of Health (ISDH) to provide guidance to schools regarding COVID-19. Initial guidance documents were sent to school administrators earlier this week.These documents can be found on our webpage. Additionally, IDOE is releasing this document for school nurses and administrators. Questions of a medical nature should be directed to Jolene Bracale. Questions regarding pandemic plans should be directed to Steve Balko. All other COVID-19 related questions should be directed to Kelly Wittman. Be diligent to refer to this weekly publication for updated information.  

2020 U.S. Census and Indiana Schools

The 2020 Census is critical to education because it impacts school access to federal dollars. School leaders and educators can use the Key Messaging 2 Template and the Social Media Messaging Template to share information directly with families, students, and community members. Updated census information and resources are also available here.


Office of Assessment

Spring 2020 ILEARN Indiana Educator Scoring Opportunity: Application Window Closing March 16

Indiana educators interested in scoring open-ended ILEARN 3-8 and ECA items must complete the application process by next Monday, March 16. This updated flyer includes links to the online application and the new Indiana Educator Scoring Frequently Asked Questions (FAQ). Contact the AIR Indiana Assessment Help Desk with any questions.

Winter 2020 ILEARN Biology End-of-Course Assessment (ECA) - Preliminary Results and Rescore Request Window 

Winter 2020 ILEARN Biology ECA preliminary results will be posted in the Online Reporting System (ORS) on Monday, March 16. The rescore request process is scheduled for March 16 through March 27. Please initiate steps now to communicate results and your local rescore request process to parents of students who tested. We appreciate your patience while IDOE and AIR complete data verification and quality control steps.

Share with Educators! One Training Opportunity Remains for First Year I AM TAs

IDOE and AIR are hosting mandatory webinars for new I AM TAs. Registration for the final training on Tuesday, March 10, from 4:00 – 4:30 p.m. ET is available on the I AM Portal. CTCs will receive a list of all educators who attended one of these sessions after the final training on March 10 and must confirm all new I AM TAs were in attendance. For questions about registration, please contact the AIR Indiana Assessment Help Desk. For more information about optional and required trainings for I AM, please refer to the 2019-2020 AIR Training Schedule for Indiana Schools.


Office of Accountability

2018-2019 Annual Performance Reports Now Available

The 2018-2019 Annual Performance Reports (APR) are available now for schools to review in DOE Online. The report is accessible to Corporation Administrators under the Annual Performance Report menu item. The report will be released publicly through INview on Monday, March 16. For more information on the report, including publication requirements, visit this link. Questions on the report can be directed to the Office of School Accountability.

Voluntary Graduation Rate Audit (Installment #8)

This week’s installment of Managing Your Graduation Rate reviews the option of Voluntary Graduation Rate Audits. Please read the full issue here.


Office of School Transportation

Nominate a Deserving Transportation Employee for Statewide Recognition

The Indiana School Transportation Association is seeking nominations for outstanding school district transportation employees. A number of awards will be presented at the Association's June annual conference. Nominations are due May 18, and information is available here.


Office of Academics / School Improvement

2020 School Improvement Summit Logistics 

IDOE invites you to participate in the School Improvement Summit on March 10 in Greenwood. Please see this memo for event logistics. District and building leaders are encouraged to attend to discuss potential partnerships in an effort to address school improvement needs. For more information regarding the School Improvement Summit, please contact Sarah Rush.

Introduction to Deep Learning Planned for April

IDOE and Fort Wayne Community schools are partnering to bring an introduction to Michael Fullan's Deep Learning to Indiana schools. A full-day of learning will take place on April 22 at the Fort Wayne Convention Center. On April 23, teams will be invited to visit classrooms in Fort Wayne to see this work in action. Please read this overview for details. Participants will receive two Michael Fullan Deep Learning books. Please register at this link to reserve your spot.

“Overcoming the Achievement Gap Trap” Conference Training with Anthony Muhammad 

IDOE will present a conference training focused on Anthony Muhammad’s seminal work, “Overcoming the Achievement Gap Trap.” On June 2 and 3, Mr. Muhammad will guide attendees through a two-day experience focused on re-thinking the gaps existing in academic achievement, which are rooted in inequity. The conference will be held at the J.W. Marriott hotel and conference center in downtown Indianapolis. The training is free, and registration limited. Please save the date! Additional details and a registration link will be forthcoming.      


Office of Academics / Social, Emotional, and Behavorial Wellness

Multi-Tiered System of Support (MTTS) Professional Development Opportunity 

On April 1, Purdue University will be hosting a one-day MTSS Leadership Academy. Please register here.

Vaping Professional Development Opportunity

IDOE and ISDH are hosting three regional learning opportunities for Hoosiers to discuss the impact of vaping. Follow this link to find dates, locations, and to register.


Office of Academics / Curriculum and Instruction

2020 Tech Plan Survey Now Available

The window to submit your district’s 2020 Tech Plan opens today, and closes on Friday, April 3. The completion of this survey is the requirement for all public schools to qualify for the connectivity formula grant, the common school fund, and grants from IDOE’s Office of Curriculum and Instruction. More information is available here. 

Elementary/Middle School Course Codes - Correction

IDOE is updating the Elementary/Middle School Course Codes with grade-specific identifiers. They will be in the form XXXX.XX. Please see this corrected memo for more information. Curricular questions can be shared with Dr. Jennifer Jensen and any IT-related questions can be shared with Michelle Tubbs. 


Office of Academics / Title Grants and Support

Blending of Local, State, and Federal Funds

Per Sec. 1114 of ESSA, LEAs can blend funds under ESSA with other federal, state, and local funds to upgrade the entire educational program of a Title I schoolwide school. IDOE will begin allowing and encouraging schools to blend funding, potentially as early as the 2020-2021 school year. LEAs who are interested in learning more about this concept are encouraged to attend a webinar hosted by IDOE. The webinar will occur on March 17 at 11 a.m. ET and will be recorded for future use.

United States Department of Education Grant Funds Designated for High-Quality Charter Schools

The United States Department of Education has designated $22 million in federal grant funds available for high-quality charter schools. Click here for eligibility and for more information under Cohort 4.

Indiana Dual Language Program Call for Reviewers

IDOE’s Dual Language Program is looking for individuals with diverse areas of dual language knowledge and expertise to serve as peer reviewers for the Indiana Dual Language Immersion Program grant. The most qualified candidates will have proficiency in second language acquisition and in dual language programming. Candidates could also be individuals with current or former experience as a dual language administrator, teacher, or coach. Reviewers must be available to work remotely from mid-April through mid-May. Click here if you are interested and would like to apply.

INtelligrants Video Number Five

The fifth video in the INtelligrants series, focused on transferring funds, is now available. This video focuses on how the transfer process will be adapting and changing with our new system. Please visit the INtelligrants website to review additional videos and resources.


Office of School Finance

Fall 2020 ADM Estimate

School corporation and charter school officials have until March 25 to submit a September 2020 membership estimate. The estimate should reflect the count of students anticipated to be enrolled and attending the school corporation or charter school in September. Officials will submit the ADM estimate in the School Finance Application Center (State Aid). Please read this memo for details. If you have questions, please contact Melissa Ambre.

FY 2021 Indirect Cost Rates

The Office of School Finance is accepting applications from LEAs eligible to receive FY 2021 indirect cost rates. Entities, including school corporations and charter schools, that provided Form 9 financial information for FY 2019 are eligible to receive a restricted and an unrestricted indirect cost rate for FY 2021. New charter schools are eligible to apply, but will be subject to the median rate. Application material is located in Moodle.

Summer School Estimates 

The window to submit the Estimated Instructional Costs Report and List of Courses for Summer School 2020 opened February 5 and closes April 1. Please see this memo for information regarding eligible courses, important dates, and financial provisions. Detailed information about the summer school program and how to report is included in Summer School 101. If you have questions, please contact Kathryn Roth or Melissa Ambre.


News From Other State Agencies

Indiana Elementary and Middle Schools Encouraged to Enter to Win $100,000 Fitness Center

Governor Eric Holcomb and fitness icon Jake Steinfeld have announced nominations are open for Indiana schools to apply for a $100,000 DON’T QUIT!® fitness center from the National Foundation for Governors’ Fitness Councils (NFGFC). Three Indiana elementary or middle schools will receive a $100,000 completed fitness facility. The completed nomination form is due by Friday, March 20. NFGFC will select schools in May with equipment installation taking place during the summer. Contact NFGFC Program Director Kelly Olin.


facebookinstagramtwitteryoutuber s s feedflickr

Weekly Updates

View previous weekly updates from Dr. McCormick here.  

Stay Informed

Did you miss a message? View previous weekly emails here. Want daily updates? Be sure to follow the Department on Twitter and Facebook.

The Weekly Update from the Indiana Department of Education is created by the Office of Communications, and  is distributed every Friday.