An Update From the Indiana Department of Education for February 21, 2020

indiana department of education - doctor jennifer mccormick - superintendent of public instruction
Dr. Mac


The Indiana Department of Education (IDOE) and Fort Wayne Community schools are partnering to bring an introduction to Michael Fullan's Deep Learning to Indiana schools. A full-day of learning will take place on April 22 at the Fort Wayne Convention Center. On April 23, teams will be invited to visit classrooms in Fort Wayne to see this work in action. Please read this memo for details. Participants will receive two Michael Fullan Deep Learning books. Please register at this link to reserve your spot.


Celebrate Public Schools Week

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Join IDOE in recognizing Public Schools Week February 24-28. This is a time to celebrate all of the successes happening in our schools and to bring attention to the critical issues confronting students, educators, and our education communities.




Office of Assessment

WIDA ACCESS Testing Window Wrap-up and Reminders

The WIDA ACCESS testing window closes Friday, February 28. Please note the following in preparation for the end of this test window.

  • The Additional Materials Ordering Window (AMO) closes on Monday, February 24. AMOs for test administration materials, paper test materials, and return shipping materials must be placed on or before this date.

  • The postmark deadline for returning used and unused materials is February 28. Late returns will not be processed for scoring. Corporations and schools are encouraged to return materials as they are completed. There is no need to wait until the end of the testing window/postmark deadline to return materials.

Winter 2020 ILEARN Biology End-of-Course Assessment (ECA) Results Release and Rescore Request Process - Delayed

On January 23, IDOE met with our Technical Advisory Group (TAC), which is managed by the Indiana State Board of Education. The upcoming spring reporting timelines were discussed. The TAC recommended that Indiana consider a model requiring verification of an early sample prior to any data release this spring. The Winter 2020 ILEARN Biology ECA preliminary results release and rescore request process are delayed to accommodate such verifications. IDOE is formalizing next steps with AIR to secure this sample and provide quality data to corporations as quickly as possible.

Winter 2020 ILEARN Biology ECA Test Window Ends Thursday, February 27 - Post Test Activities

The Winter 2020 Biology ECA online test window closes this Thursday, February 27. Be sure to schedule any makeup testing sessions, if needed. Corporations and schools must follow directions outlined in the ILEARN Biology ECA Test Administrator’s Manual (TAM) for processing and shipping paper documents no later than February 27. Contact the AIR Indiana Assessment Help Desk with any questions.

Spring 2020 ISTEP+ Grade 10 FTA Onsite Monitoring

The Office of Student Assessment will conduct unannounced onsite monitoring visits during the Spring 2020 ISTEP+ Grade 10 FTA testing window beginning February 24. Please ensure that school administrators and staff are aware that these onsite visits will be conducted. Click here for more details.

IREAD-3 TAM is Now Available!

The IREAD-3 TAM was posted via the IREAD-3 Portal on February 17. The TAM is intended to serve both Spring and Summer test administrations. Scripts for all three online test segments, paper administration, Hard of Hearing administration, and practice test administration are located in the TAM.


Office of Accountability

Exit Codes and Your Graduation Rate

This multi-part series appears in both Dr. McCormick's Weekly Update, and in the Accountability Moodle Community, provides information to educate schools about managing their graduation cohorts and the calculation of graduation rates. This issue provides information about requirements for substantiating exit codes. Read installment six here.

Final Placement of 2018-2019 State Grades

Public Law 2-2020, signed by Governor Holcomb on February 12, requires that a school’s A-F grade for the 2018-2019 school year may not be lower than that same school’s A-F grade for the 2017-2018 school year. IDOE anticipates the State Board will vote to place schools in A-F categories at its March 4 business meeting. At that time, all 2018-2019 State A-F grades, with hold harmless application, will be made public.

Update on Homeschool Withdrawal Form (Graduation Rate Implications) 

IDOE has received numerous inquiries regarding putting the State Board of Education approved Withdrawal to Non-Accredited NonPublic School Located in Indiana on a school’s letterhead. After consultation with our legal department, no alterations to the State Board of Education approved form, including putting the form on a school’s letterhead, will be permissible. Only the state developed and state-approved form in compliance with IC 20-33-2-28.6 is acceptable. The form can be found in the School Accountability and Accreditation Community.


Office of School Finance

Form 9 Submission Period Open

The window to upload Form 9 financial data for the period of July to December 2019 is now open. Local education agencies (LEAs) may submit financial data in DOE Online until February 26. Please use this email to share any questions.

February 3 Membership Count

The second membership count date for the 2019-2020 school year was February 3. The membership data clean up phase opened February 13 and closes February 21. The data will be used to calculate January to June Basic Grant funds. Specific information regarding the layout can be found here. Please read the following memo for additional information regarding the count. If you have questions, please contact Melissa Ambre.

Summer School Estimates 

The window to submit the Estimated Instructional Costs Report and List of Courses for Summer School 2020 opened February 5 and closes April 1. Please see this memo for information regarding eligible courses, important dates, and financial provisions. Detailed information about the summer school program and how to report is included in Summer School 101. If you have questions, please contact Kathryn Roth or Melissa Ambre.

FY 2021 Indirect Cost Rates

The Office of School Finance is accepting applications from LEAs eligible to receive FY 2021 indirect cost rates. Entities, including school corporations and charter schools, that provided Form 9 financial information for FY 2019 are eligible to receive a restricted and an unrestricted indirect cost rate for FY 2021. New charter schools are eligible to apply, but will be subject to the median rate. Application material is located in Moodle.


Office of Academics / Curriculum and Instruction

Digital Course Curation Training Opportunity

IDOE is offering a two-day training to build the capacity of instructional leaders in digital course curation. The training is open to one person per district and will take place at Ball State University April 15-16. Space is limited and participants will be selected on a first-come, first-serve basis. Please register here. Contact Jennifer Watson for additional information. 

Computer Science Professional Development for K-12 Educators

IDOE is working with five organizations including CodeHS, IndianaComputes!, IU School of Informatics and Computing, Nextech, and Project Lead The Way to bring FREE computer science professional development to Indiana K-12 public and public charter school teachers. More information can be found here. Contact Jake Koressel with questions.

The Indiana Purple Star School Designation

The Indiana Purple Star School Designation honors schools that have displayed a significant commitment to service members, veterans, and students and families connected to our Nation’s Military. The Indiana Department of Education will honor the first cohort of schools earning this designation in the Fall of 2020. The memo can be found here. Contact Jennifer Watson for additional information.

Digital Learning Tool Smackdown Webinar

In celebration of Digital Learning Month, the eLearning Lab is hosting elementary and secondary educators who will share their favorite digital learning tools and how they use them in their classrooms. Join IDOE for a fast-paced hour of learning at 4 p.m. ET on Tuesday, February 25. Click here to register. 

Mathematics Newsletter

The February #INspirEDmath newsletter is available. Click here for resources to support students in using appropriate tools strategically. Educators can also find opportunities for professional learning.


Office of Academics / Leadership and Innovation

Applications for Spanish Visiting Teacher Program

Applications for the SY 2020-2021 Spanish Visiting Teacher Program can be found here. The application deadline is March 20.

Superintendents and Principals Encouraged to Nominate Educators for Emerging Leaders Recognition

The Office of Innovation is looking for confidential recommendations of elementary-level leaders (including principals, teachers, instructional coaches, and other specialists) representing the very best educators in Indiana. These emerging leaders have a minimum of five years and a maximum of 15 years experience, demonstrating leadership beyond the classroom, and who positively affect school culture and student achievement. Superintendents and principals, please submit a recommendation here. The link will close April 10. Please contact Rebecca Estes with any questions.

HEA 1008 Career Ladders Planning Grant Application

Per House Enrollment Act (HEA) 1008 (2019), the Office of Leadership and Innovation announced the release of the Career Ladders Grant in July. The grant supports career pathways, offering high performing teachers opportunities to advance. Approval has been granted to provide educators with the opportunity to apply for a planning grant to establish a plan for creating a career ladder. All applications received will be reviewed through a competitive process. Funding up to the amount of the total allocation ($353,520.00) will be distributed. The deadline for public and charter schools to apply is March 2. To learn more, click here.


Office of Academics / School Improvement

Resource Allocation Review Process to Begin

As required by ESSA, IDOE will soon begin the resource allocation review process.This effort is intended to ensure school improvement efforts in local education agencies (LEAs) with CSI or TSI schools are adequately leveraging resources promoting equity and excellence for all students. Please see the memo outlining the process and timeline here.

Alternative Education Regional Training

IDOE has developed a regional training opportunity for alternative educators. This first regional training will focus on chronic absenteeism and Indiana’s Social-Emotional Learning (SEL) Competencies. For more information about the trainings and registration information, please click here.


Office of Academics / Social, Emotional, and Behavioral Wellness (SEBW)

Join the SEBW team and Regional Education Laboratory Midwest for a Webinar on Adult SEL on February 26 at 3 p.m. ET

In this webinar, presenters will showcase how educators can engage in social and emotional learning practices to support their professional development, self-care, and the implementation of SEL across learning settings. Presenters will highlight and discuss key strategies educators can immediately implement to improve their SEL approach. Register here!

How Sick Is Too Sick? General Guidance Document

How Sick Is Too Sick? offers parents and educators general guidance on when to send a student to school and when it is best to keep him/her home. Click here to access the document.

School Counselor News You Can Use- February Newsletter Available

School Counselor News You Can Use covers information for School Counselors of all levels regarding academics, social-emotional learning, college and career, and more. Click here to access the newsletter.


Office of Academics / Title Grants and Support

INtelligrants Video Number Three

The third video in the INtelligrants series, which focuses on the domains and activities within the consolidated application, is now available. The arrangement of domains in the consolidated application will allow LEAs to organize and coordinate multiple funding streams to support the same activity. Please visit the INtelligrants website to review additional videos and resources.

2020-2021 Title I Schoolwide Program Guidance Available

2020-2021 Schoolwide Program Guidance is now available. Under ESSA, LEAs have greater flexibility regarding schoolwide programs. Increased flexibility under ESSA has allowed all schools, regardless of poverty, to have access to a schoolwide program as long as it meets the needs of the lowest achieving students in the school. To be approved for schoolwide status, schools must submit an electronic Assurance of Schoolwide Plan (click here to access). The assurance must be completed by Friday, June 12, prior to submission of the 2020-2021 Title I Application. For additional information, please click here.

Title IV Innovation Grant Applications Now Being Accepted

The Title IV program is excited to announce our first Innovation Grant! The grant is intended to directly increase students’ social and emotional wellness through innovative programming. This funding will support well-rounded educational opportunities, the implementation of new programming, and/or expand existing programming with demonstrated success. Through this grant, IDOE is encouraging applicants to explore innovative programming and embracing SEL competencies, while aligning with the content areas. All LEAs and non-public schools through the LEA, are eligible to apply. Please find the Title IV Innovation Grant here.

Title V Needs Assessment Survey 

The Indiana Department of Health (ISDH) is conducting a maternal and child health needs assessment to better understand the state of health and well-being of women, children, and families in Indiana. Your feedback will help ISDH better prioritize funding and serve you and others across Indiana. This survey is voluntary, anonymous, and open to anyone over 18 years old.


Office of School Nutrition

Hiring New Food Service Directors

Schools hiring new food service directors must make sure candidates meet the required education and experience set by the United States Department of Agriculture. All new food service directors must be submitted and reviewed through IDOE. Please read IDOE's School Nutrition Programs Professional Standards Webpage to submit the new food service director’s information through the new director hiring form. Also review the professional standards procedure for new food service directors and utilize the hiring guide.

Local Wellness Policy (LWP) Assessment

During the 2016-2017 school year, the United States Department of Agriculture updated the LWP requiring all schools to begin developing a revised LWP. Included was a mandate for schools to complete a triennial assessment on their LWP. Because it is the third year since this requirement came into effect, schools are reminded to complete their first evaluation by Tuesday, June 30. For more information and resources, please refer to IDOE's Triennial Assessment Template, and visit the School Wellness Policy Webpage.


News From Other State Agencies

Applications Now Open: Indiana Principal Leadership Institute (IPLI) Cohort Eight

IPLI is pleased to announce that applications are open for its eighth cohort. IPLI is a two-year experience designed to address the professional needs of Indiana public school principals with an emphasis on student success. Practicing school principals interested in the program can find additional information here under the “Apply to IPLI” tab. Applications are open until March 16.


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