An Update From the Indiana Department of Education for January 31, 2020

indiana department of education - doctor jennifer mccormick - superintendent of public instruction

February is Black History Month. The Indiana Department of Education (IDOE) joins with our schools in recognizing and celebrating this month through classroom and school-community activities.

The National Education Association offers these resources, and Scholastic, Inc, has these materials available to educators.

Dr. Mac

Office of School Building Physical Security and Safety

2019 Novel Coronavirus Information

The Centers for Disease Control and Prevention (CDC) is closely monitoring an outbreak of a respiratory illness caused by a novel (new) coronavirus (termed “2019-nCoV”) first detected in Wuhan, China. The virus continues to expand, with confirmed cases in the United States. Schools should monitor students, using normal procedures to identify any symptoms. All students and staff are strongly encouraged to practice good health hygiene to prevent the spread of any illness, including viruses. Additional information and resources are located here.


IDOE in the News

IDOE Launches INview: Innovative New School Information and Data Platform

INView, an updated and newly-named resource for overall academic performance and fiscal health of all Indiana public schools is now available. Learn more about INview here.


Office of Assessment

Cambium Learning Group: Acquisition of the American Institutes for Research (AIR)

Recently, Cambium Learning Group completed its acquisition of the assessment division of AIR. References to AIR will be adjusted to Cambium, reflecting the change. This memo details the effect of the acquisition on Indiana state assessments. For more information, click here. If you have any questions, please contact IDOE Director of Assessment, Dr. Charity Flores.

Spring 2020 ISTEP+ Grade 10 Retest Onsite Monitoring

The Office of Student Assessment (OSA) will conduct unannounced onsite monitoring visits during the Spring 2020 ISTEP+ Grade 10 Retest window beginning February 3. Please ensure school administrators and staff are aware that these onsite visits will be conducted. Click here for more details.

Winter 2020 ILEARN Biology End-of-Course Assessment (ECA) Test Window Opens Next Monday 

Students completing the high school biology course at second trimester should participate in the Winter 2020 Biology ECA test window, which opens February 10. Corporation Test Coordinators (CTCs) must report any formal accommodations via the Indiana IEP (IIEP), DOE-TA, and/or the Indiana ILP (IILP) before students begin testing. CTCs must place requests for any accommodated paper tests in the AIR’s Test Information Distribution Engine (TIDE) via the Additional Order (AO) window, which is open through February 13. Contact the AIR Indiana Assessment Helpdesk with any questions.

ISTEP+ Winter 2019 Retest Final Results

ISTEP+ Winter 2019 Retest English/Language Arts results are available in the Online Reporting System as of January 30. Schools must share results with students and families in a timely manner and must prepare a plan to provide remediation for students who do not pass, per Indiana Code 20-32-8.


Office of Accountability

Publication of 2019 Homeschool Exits Report

IDOE has published a “Homeschool Exit Report” for the 2019 cohort including data and information on students removed from any public or nonpublic school to attend homeschool. Read the full announcement here.


Office of School Finance

Subawards or Subcontracts? 

Sarah Henry, IDOE Office of School Finance, and Eric Russell, Crowe, will present a webinar on subawards and subcontracts. The webinar will air on February 19 at 10 a.m. EDT.  Please email any questions you would like to see addressed here and reference “Webinar” in the subject line. 

Form 9 Submission Period Open

The window to upload Form 9 financial data for the period of July to December 2019 is now open. Local education agencies (LEA) may submit financial data is submitted in DOE Online until February 26. If you have any questions, please send them here.

February 3 Membership Count

The second membership count date for the 2019-2020 school year is February 3. This is a required count for all public school corporations and charter schools. The data will be used to calculate January to June Basic Grant funds. Specific information regarding the layout can be found here. Please read the following memo for additional information regarding the count. If you have questions, please contact Amy Pattison or Melissa Ambre.

Summer School Estimates

The window to submit the Estimated Instructional Costs Report and List of Courses for Summer School 2020 will open on February 5. Please see this memo for information regarding eligible courses, important dates, and financial provisions. Detailed information about the summer school program and how to report is included in Summer School 101. If you have questions, please contact Kathryn Roth or Melissa Ambre.


Office of Special Education

Regional Meetings on Results Driven Accountability (RDA) Scheduled

The Office of Special Education is hosting regional roadshows to discuss RDA. Roadshows will be held throughout February. Learn about dates, locations, and how to register here.


Office of Academics / School Improvement

Diploma Seals Order Form

The online form to order Diploma Seals for the 2020 Cohort is now live. Please see this memo for more details.

Multi-Tiered System of Support (MTTS) Professional Development Opportunity

On April 1, IDOE and Purdue University are hosting a one-day MTSS Leadership Academy. Please register here.

Vaping Professional Development Opportunity

IDOE, in collaboration with the Indiana State Department of Health, will be hosting three regional learning opportunities for Hoosiers to engage and discuss the impact of vaping within their community. To see dates, locations, and to register, please follow this link.


Office of Academics / Title Grants and Support

High Ability and Advanced Placement Professional Development Needs Assessment

In order for IDOE to use its state-level high ability and advanced placement funds to meet stakeholder needs, feedback from program coordinators is being sought. The following surveys will be live until Friday, February 14.

Click here to participate in the High Ability Needs Assessment. Click here to participate in the Advanced Placement Needs Assessment.

LEAs Required Program Monitoring on Homeless and Foster Youth

A report on homeless and foster-impacted youth was resent to, and approved by, the Indiana State Board of Education in 2019. A subsequent remediation plan was developed to address the identification of homeless youth enrolled in Indiana schools and timely access to transportation for both homeless and foster youth. As a result, IDOE is requiring all LEAs (traditional public schools and charters) to participate in program monitoring around these risk indicators during the 2019-2020 school year. LEAs who have not participated in the 2019-2020 federal grants desktop monitoring can complete this requirement using this link.  

Anonymous Self-Audit Tool for Federally-Funded Programs Available

To assist corporations in determining audit probability and monitor the overall compliance of federally-funded program practices, the Title Grants and Support team has introduced an anonymous self-audit assessment. This assessment is a two-section proactive tool that should be completed by program administrators and administrative staff as necessary. IDOE will not collect or analyze any specific data related to an individual district, and will only collect data on an aggregate level to improve IDOE resources and trainings.


Office of Academics / Workforce and Innovation

Work-Based Learning Webinar Series

The Office of Work-Based Learning and Apprenticeship is facilitating a series of webinars focused on supporting work-based learning program development. The webinar series and registration can be found here

February is Indiana Digital Learning Month 

Indiana Digital Learning Month 2020 offers many opportunities throughout February to learn about strengthening student learning experiences with the effective use of technology in instructional practices. This is an opportunity for educators to share their digital learning stories. Visit the Digital Learning Day website and register your local events. Check out Indiana Digital Learning Month events here.

Call for K-12 Science Teachers

IDOE is continuing Phase II of the Science Framework. In cooperation with the Hoosier Association of Science Teachers, Inc., the focus will be on the Engineering Process Standards. Interested K-12 science teachers are asked to complete the registration here by January 31. A maximum of six PGP points can be earned for participation. Meetings will occur in three separate work groups at the Indiana State Museum: K-5 - February 25, grades six through eight on March 2, and grades nine through 12 on March 3. Please contact Dr. Christy Hilton with any questions.

Fostering Equity in STEM Programming Webinar

Girls Who Code will host a webinar on Wednesday, February 12, from 4 to 5:00 p.m. The webinar will focus on how to foster an inclusive environment within STEM programs, along with other topics. Click here to register.

Computer Science Professional Development Opportunities

IDOE is working with five organizations to provide FREE computer science professional development to Indiana K-12 educators. All are welcome to participate regardless of background/previous experience teaching computer science. Additional information about these opportunities can be found here. Contact Jake Koressel with any questions.

Superintendents and Principals Encouraged to Nominate Educators for Emerging Leaders Recognition

The Office of Innovation is looking for confidential recommendations of elementary-level leaders (including principals, teachers, instructional coaches, and other specialists) representing the very best educators in Indiana. These emerging leaders have a minimum of five years’ experience and a maximum of 15 years, demonstrating leadership beyond the classroom, and who positively affect school culture and student achievement. Superintendents and principals, please submit a recommendation here. The link will close April 10. Please contact Rebecca Estes with any questions.

Applications for Spanish Visiting Teacher Program

Applications for the SY 2020-2021 Spanish Visiting Teacher Program can be found here. The application deadline is March 20.


News From Other State Agencies

Career and Technical Education Program of Study Grants

The Office of Career and Technical Education (CTE) within the Governor’s Workforce Cabinet is working with K-12 teachers and administrators, Ivy Tech Community College, and Vincennes University to rethink and revitalize current CTE programming by developing Next Level Programs of Study. To facilitate statewide rollout of Next Level Programs of Study during the 2021-2022 school year, Planning and Implementation Grants are available to any public high school, public charter school, or Perkins-eligible recipient interested in offering a pilot program for the 2020-2021 school year. The application can be found here. Completed applications should be saved as a PDF and sent here. Additional questions should be directed here


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