An Update From the Indiana Department of Education for January 17, 2020

indiana department of education - doctor jennifer mccormick - superintendent of public instruction

Changes to Five CTE Courses May Impact 2020-2021 Staffing Decisions


The State Board of Education decision last month to eliminate funding for five foundational CTE courses, beginning with the 2020-2021 school year, may create staffing changes and teacher displacement. The Office of Educator Licensing is providing guidance and information on options to assist with local staffing and licensing decisions.

Dr. Mac

Holiday Closing

All IDOE offices will be closed Monday, January 20, in recognition of the Martin Luther King, Jr. holiday.


Office of Assessment

Spring 2020 ILEARN Indiana Educator Scoring Opportunity: Application Window Now Open

Indiana educators interested in scoring open-ended ILEARN items may apply through March 16. This updated flyer includes links to the online application and the new Indiana Educator Scoring Frequently Asked Questions resource. Please contact the AIR Indiana Helpdesk with any questions.

Reminders: Ordering Spring 2020 ILEARN and I AM Paper Materials

  • ILEARN 3-8 and ECAs: Schools and corporations must report student accommodations via the Indiana IEP (IIEP) and/or DOE-TA by January 30 to receive an initial order shipment of regular and large print assessment books. Orders for regular and large print assessment books can also be placed through the appropriate additional order (AO) window. Braille and Spanish assessment books must be ordered in AIR’s Test Information Distribution Engine (TIDE) during the AO window. Please contact the AIR Indiana Helpdesk with any questions.

  • I AM: All I AM braille accommodations must be noted in IIEP no later than January 30 in order for students to receive braille forms for the 2020 administration of I AM. IDOE will be unable to fulfill requests for braille after January 30 as these accommodated forms are only created on an as needed basis. Questions about braille accommodations can be emailed to Stephanie Thompson or feel free to call her at 317-234-5601.

Winter 2020 Biology ECA Test Window Opening Soon!

Students completing the high school biology course at second trimester should participate in the Winter 2020 Biology ECA. This test window will be open February 3-27. Corporations and schools must ensure any accommodations are reported via the DOE-TA, Indiana IEP (IIEP), and/or Indiana ILP in advance of students testing. There is no initial order process for this window, so CTCs must place requests for any paper tests in TIDE via the additional order window, which opens next Monday, January 27.

Assessment Guidance for Foreign Exchange Students

Per IDOE policy and guidance, foreign exchange students are not exempt from participating in state-required assessments, including WIDA assessments (placement and annual). A student must meet entrance criteria via a WIDA placement assessment (i.e., kindergarten W-APT or WIDA Screener) prior to participating in a WIDA ACCESS annual assessment.

WIDA ELD Standards, 2020 Edition: Last Call for Public Input

WIDA extended the deadline for public input on the WIDA English Language Development (ELD) Standards, 2020 Edition, until January 20. Public input is an important part of the process of transitioning to the 2020 Edition. This extension will allow all stakeholders who wish to share their ideas ample opportunity to participate. Please visit the 2020 Vision for Standards webpage for more information, to review drafts of the standards, and to access the public input survey.

ISTEP+ Winter 2019 Retest Final Results

ISTEP+ Winter 2019 Retest Mathematics results become available in the Online Reporting System January 20, and English/language arts (ELA) results become available January 30. Schools must share results with students and families in a timely manner and must prepare a plan to provide remediation for students who do not pass, per Indiana Code 20-32-8.


Office of Accountability

Revised Notice Regarding the Upcoming 2019 Homeschool Exits Report

IDOE will be publishing a “Homeschool Exit Report” for the 2019 cohort, including data and information on students removed from any public or nonpublic school to attend homeschool. This report will be published on January 31. Additional information is available here.

Managing Your Graduation Rate Installment #2: Graduation Rate and Cohort Definitions

The Managing Your Graduation Rate feature launched last weekThis multi-part series, published in Dr. McCormick’s Friday Weekly Update and in the Accountability Moodle Community, provides information to educate schools about cohort and the calculation of graduation rates. This week’s article can be found here. Please forward any questions here.  


Office of School Building Physical Security and Safety

Student Safety Reporting 2019-2020

Indiana’s Student Safety Reporting Law (IC 20-34-6-1) requires school corporations to report student bullying and arrest data for each school to IDOE. The collection period will open on April 9 and submissions must be made by June 19. This law also requires each school corporation to submit data to IDOE related to law enforcement presence in schools, and this collection is now open. More information found here.  


Office of Information Technology

E-Rate Match for Fiber Construction Now Available

IDOE is participating in the E-rate match program for special construction projects. This is available to any Indiana public school, and is in the second year of a pilot program for FY 2020 (July 1, 2020 to June 30, 2021). As described on the Universal Services Administration Company (USAC) web site: “If a state provides eligible schools and libraries with funding for special construction charges for high-speed broadband that meets the FCC's long-term connectivity targets, the E-rate Program will increase an applicant's discount rate for these charges up to an additional ten percent to match the state funding on a one-to-one dollar basis.” Full application details are available here.


Office of Special Education

Tech Expo 2020 Set for April 19

The Office of Special Education funds the PATINS Project resource center. PATINS is teaming up again with IN*SOURCE for Tech Expo 2020. Mark your calendars for Thursday, April 9, from 9 a.m. - 3:30 p.m. at 502 East Event Centre, Carmel, IN. This free event is open to all interested Indiana administrators, teachers, family members, students, and pre-service/grad students. Register before March 19.

April 2020 Special Education Fiscal Road Show Schedule Announced

The Office of Special Education’s 2020 Fiscal Road Show will be offered at four locations throughout the state in April. Each participant must register separately, and there is no cost to attend. For details on topics, dates, locations, parking, lunch, what to bring, and online registration, please click here

Office of Special Education (OSE) Newsletter

The Office of Special Education has released the January edition of the From the Director newsletter. The newsletter has information about Results Driven Accountability (RDA) and RDA Roadshow registration. Please click here to access the newsletter.


Office of Academics / School Improvement

Office of School Improvement (OSI) Winter Regional Training

OSI will be offering free professional development workshops for teachers and leaders in locations throughout the state. The sessions include Identifying High Priority Standards and Unpacking Standards, Creating Instructional Calendars, Creating Common Formative Assessments, and Culturally-Responsive Teaching. The training is designed for ELA and math teachers from kindergarten through eighth grade. Space is limited at each location. Learn more and register here.

School Improvement Newsletter

The Office of School Improvement has released the #INspirEDleaders January newsletter. Access the latest newsletter here.

High Ability Newsletter

The January, 2020 edition of the High Ability and Advanced Placement newsletter, Aspire Higher, is out. This month you will find important grant information, professional development opportunities, and useful resources to help meet the social, emotional, and academic needs of your high ability students.


Office of Academics / Social, Emotional, and Behavioral Wellness

Impact of Vaping Discussion Series Announced

IDOE, in collaboration with the Indiana State Department of Health, will be hosting three regional learning opportunities for Hoosiers to engage and discuss the impact of vaping within their community. To see dates, locations, and to register follow this link.

Social, Emotional, and Behavioral Wellness (SEBW) January Newsletter Now Available

SEBW Monthly covers information on SEL, Project AWARE, school social work, chronic absenteeism, and more. Please access the newsletter here.


Office of Academics / Curriculum and Instruction

PRIME Math Transition Course Capacity Building Funding Available

Grants are available for public and charter schools to build the capacity to offer the Indiana PRIME Math Transition Course, including reimbursement for graduate level mathematics coursework of PRIME instructors. This course has been designed in collaboration with the Commission for Higher Education to prepare high school students for credit-bearing coursework at post-secondary institutions. The application, due January 31, can be found here. Questions may be sent to Robin Conti.

Analytical Algebra II Support

Register for the Analytical Algebra II spring learning and collaboration meeting in Indianapolis, Jasper, or Warsaw by clicking on the location.  Participants will participate in model lessons, discuss resources/strategies, develop lessons and activities collaboratively, and continue to build community.  Contact Robin Conti with questions.


Office of Academics / Title Grants and Support

Title Con 20/20 Registration is Now Open

Registration for Title Con 20/20 is now open. Sponsored by IDOE, Title Con 20/20 is a statewide conference April 15-16 for all local education agencies in Indiana. There is no registration fee for Title Con 20/20, including the Pre-Conference Workshops, which occur on April 14. Federal program administrators, superintendents, fiscal representatives, and other educators will gather to learn and work to build stronger federal programs for student achievement. Conference registration closes on April 8.

English Learner Newsletter Available

IDOE English learner team’s January Monthly Happenings Newsletter is available. Included in this month’s edition are important reminders on WIDA ACCESS, the release of projected growth targets, dual language opportunities, multicultural literacy resources, and more. 


Office of Academics / Workforce and Innovation

State STEM Project-Based Learning Training

IDOE is pleased to open nominations for the second cohort of State STEM Project-Based Learning Training. This yearlong program will kick off with an initial three-day summer session from June 16-18. Please read this memo for additional information and to access the nomination form.  

Governor’s Work Ethic Certification 

Researchers from the University of Notre Dame and the Opportunity and Inclusive Growth Institute (Minneapolis Federal Reserve) are seeking to learn more about Indiana’s unique high school-to-career offerings. If you lead a high school, school corporation, or CTE center, please respond to this short survey regardless of whether your administrative unit offers the Governor’s Work Ethic Certificate program or other similar program on employability skills. 

NEW! Workforce and Innovation Newsletter

Have you read the Workforce and Innovation newsletter? Each monthly newsletter contains information to support educators with relevant and equitable educational opportunities within STEM, Computer Science, Work-Based Learning, and Digital Learning. Please read the January newsletter here

Call for K-12 Science Teachers

IDOE is continuing Phase II of the Science Framework. In cooperation with the Hoosier Association of Science Teachers, Inc., IDOE will focus on the Engineering Process Standards. If you are a K-12 science teacher, interested in sharing your expertise, please complete the registration form linked here by January 31. Educators can earn up to six PGP points for participating. There will be three separate work groups, with all meeting held at the Indiana State Museum on the following dates:

·         Grades K-five will meet February 25

·         Grades six through eight will meet March 2

·         Grades nine through 12 will meet March 3.

Please send any questions to Dr. Christy Hilton.

STEM Supports from Purdue University

Registration is now open for Purdue University’s Spring AP Fridays. Purdue University’s College of Science also has a number of professional development opportunities for teachers beginning spring 2020 and continuing through July 2020. Click here for a summary of these opportunities. Please contact Sarah Nern, Purdue University K-12 Chemistry Outreach with questions.

Girls Go CyberStart

Girls Go CyberStart is a fun and interactive online program composed of digital challenges to introduce high school girls to cybersecurity. More than 10,000 high school girls have taken part in the Girls Go CyberStart program so far and have loved it. Registration for this year’s program is now open. Click here for more information.

Free Workshop on Integrating Robotics and Arduino into the Curriculum

The C-STEM Center at the University of California, Davis is offering this free opportunity that will take place on Friday, January 31 at IPS Forest Manor Professional Development Center. Participants will leave with a free Arduino starter kit and complete curriculum. Click here for more information and to register.


Office of School Finance

Summer School Estimates

The window to submit the Estimated Instructional Costs Report and List of Courses for Summer School 2020 will open on February 5. Please see this memo for information regarding eligible courses, important dates, and financial provisions. Detailed information about the summer school program and how to report is included in Summer School 101. If you have questions, please contact Kathryn Roth or Melissa Ambre.

February 3 Membership Count

The second membership count date for the 2019-2020 school year is February 3. This is a required count for all public school corporations and charter schools. The data will be used to calculate January to June Basic Grant funds. Specific information regarding the layout can be found here. Please read the following memo for additional information regarding the count. If you have questions, please contact Amy Pattison or Melissa Ambre.


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