An Update From the Indiana Department of Education for June 21, 2019

indiana department of education - doctor jennifer mccormick - superintendent of public instruction

Update! Changes Ahead for Accessing all IDOE Systems

Dr. Mac

In the near future, Indiana educators will be able to use their G-Suite for Education or Microsoft Office 365 username/password to login to Indiana Department of Education (IDOE) systems. Schools that do not have one of these products should consider using one or the other to streamline access to IDOE systems. The first phase is to connect to the domains of public/charter corporations. Technology contacts listed on the corporation’s technology plan were emailed last week, requesting domain information and requesting the corporation specify between Google and MS 365. IDOE has received information from half of the public corps/charters. If you are the tech plan contact and believe you should have received this, please email IDOE here


Legislative Updates and Guidance

NEW Legislative Guidance Documents

  • Please read this important information regarding school safety grants.

  • Please read this important information regarding graduation plan changes.

  • Please read this important information regarding charter school enrollment.

  • Please read this important information regarding FAFSA completion and data sharing from the Commission for Higher Education. 

  • Please read this important information regarding unused school buildings.

  • Please read this important information regarding homeless children and youths.

  • Please read this important information regarding career awareness and career development plans.

  • Please read this important information regarding the teacher residency grant pilot program.


Office of Assessment

IREAD-3 Retest Window Closes July 19

Any currently enrolled grade 3 student who did not take the Spring IREAD-3 is required to take the Summer IREAD-3 assessment.

Additional FAQs are available here.

IREAD-3 Results Available 24 Hours After Testing

IREAD-3 results are available within 24 hours once students submit the assessment. Test Coordinators should access the Online Reporting System (ORS) to view and download student results. The ORS User Guide and Training Module are now available on the Indiana Assessment Portal to support reporting tasks.

ILEARN Rescore Request Process - Parent Letter Template Now in Spanish

The Office of Student Assessment recently shared a parent letter template schools could use when communicating their process for managing the ILEARN Rescore Request Process (3-8 and Biology) this summer. The Spanish version of this editable template is now available for schools who wish to use it. Both templates are posted to the “Educator Resources” and “CTC Resources” pages of the ILEARN Assessment Portal. ILEARN legislation initiated changes to this process including the ownership of the process locally at the school level and the potential for scores to decrease.


Office of School Building Physical Security and Safety

Indiana Secured School Safety Grant Program

The Indiana Department of Homeland Security is soliciting schools to complete the System Administrator form in the Intelligrants system, as preparations are made for the Notice of Funding Opportunity for the Indiana Secured School Safety Grant. The System Administrator form must be completed by noon on June 24. More information is available here.


Office of School Finance

School Technology Advancement Applications

The Office of School Finance will accept School Technology Advancement Account applications from June 19 through July 12. School officials interested in submitting a STAA application can complete an online application at this link. Please note the application must be completed in one sitting as no applications can be saved and revisited on the website. If you have questions concerning the application process, please contact the Office of School Finance here.   

Form 9 Financial Data

Between July 1 and July 31, 2019, local education agencies must electronically submit January through June 2019 Form 9 Financial Report data through the DOE Online upload program here. The Form 9 memo can be found in the Finance Community of the Learning Connection. If you have questions, please email the Office of School Finance here.  

Save the Date - School Budget Workshop

IDOE’s Office of School Finance will sponsor a Budget Workshop on Wednesday, June 26, at the Pike Performing Arts Center, 6701 Zionsville Road, Indianapolis. The agenda provides an overview of the program which begins at 9:00 a.m. (EDT). Registration is not required.


Office of School Improvement

Strategic Planning for District and School Leaders

District and school leaders are invited to join us at one of three locations to learn more about how strategic planning can maximize continuous improvement efforts.  

Sessions will be from 9:30 a.m. – 3:30 p.m. and hosted at the following sites. Click on your preferred site to register.

  • South:      June 24:  Wilson Education Center, 2101 Grace Ave, Charlestown, IN 47111

  • Central:    June 26:  MSD Lawrence Township Welcome Center, 6501 Sunnyside Road, Indianapolis, IN 46236

  • North:      June 27:  Warsaw Community Schools Administration Offices, 1 Administration Drive, Warsaw, Indiana 46580

Questions may be directed by email to John Purcell, or call him at (317) 234-6165.

Understanding Childhood Trauma

Please join IDOE for a free conference featuring Dr. Robert Anda, co-author of the original ACES study. Attendees will learn how to impact the health of future generations by learning about the impact of trauma, community challenges, capacity building, and much more. The conference will be held on two different dates:

  • July 18, 9 a.m.- 4 p.m., Hammond

  • July 19, 9 a.m.- 4 p.m., Indianapolis

Please see the attached flyer for registration links.

June Counseling Newsletter

The June Counseling Newsletter is now available. Learn more about this month's events here.


Office of Innovation

REMINDER:  Transition of CTE from IDOE to GWC

Pursuant to the legislative mandates found in HEA 1001 (2019) and HEA 1002 (2019) – Career and Technical Education - requires substantial changes to Indiana’s Career and Technical Education programming and funding. These changes include transitioning programming and funding IDOE to the Governor’s Workforce Cabinet (GWC).  As a result of this new law, IDOE CTE staffing positions will be transferred to GWC effective July 1, 2019. This transfer also includes relevant content, documents, links, or webpages regarding CTE and Perkins materials on IDOE's website. The responsibility for licensing remains with IDOE.

Staff Performance Evaluation Plans

Please click here for information regarding submitting the SY 2019-2020 Staff Performance Evaluation Plan.

Teachers-Teachers Resource Ending

IDOE will discontinue the use of “Teachers-Teachers” on June 30. Please click here for more information.

Teacher of the Year Applications Due July 8

2020 Indiana Teacher of the Year Applications are due on July 8. Please click here for more information.

Family Friendly Schools Program

To learn more about and apply for the Family Friendly Schools Program, please click here. Applications are due August 1. Please email Dr. Chris Kates with questions.

Industry Recognized Certifications

The Department of Workforce Development has recently posted the list of approved Industry Certifications for the 2019-2020 school year. The new list titled “2019-2020 List of Indiana's Promoted Industry Certifications” can be found here and should be used to satisfy the Graduation Pathway Industry Certification Postsecondary-Ready Competency.

Summer of eLearning

There are six more opportunities to see the latest in digital learning and earn PGP points this summer. Check out the July and August locations for the Summer of eLearning. Register today!


Office of Title Grants and Support

Title IV Application, Allocation, and Resources

The application for Title IV, Part A for fiscal year 2019 is now live! All LEAs have received their Title IV, A allocations for the 2019-2020 school year. Please reference the Title IV Application Materials website to find essential information. The goal is to offer support throughout the grant cycle with an emphasis on the grant application process. In support of that effort, the Title IV website has been streamlined, the Resources Page has been expanded, including a Resource Guide, a Title IV, A Focus Area Infographic, and a visual walkthrough of the new FY 2019 Budget. Contact your assigned Title IV grant specialist for further support, which can be found here.

Non-Public Funding Reference Video Available for LEA Reference

IDOE’s Office of Title Grants and Support has created a Non-Public Funding 101 video for LEA reference. This resource provides information on how funds are allocated per student for Title I, Part A, Title II, Part A, Title III, and Title IV, Part A. It also demonstrates step-by-step how to calculate the equitable shares for non-public schools or transfer amounts to Lead LEAs. You may view the video here. If you have any questions regarding non-public school funding, please contact your Federal Grants Specialist.

Charter School Program Newsletter Coming

Beginning July 1, IDOE's Charter School Program team will be sharing a monthly newsletter, Charter Clues that will include important updates and information relevant to Indiana charter schools. Click here to be added to the mailing list.


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Weekly Updates

View previous weekly updates from Dr. McCormick here.  

Stay Informed

Did you miss a message? View previous weekly emails here. Want daily updates? Be sure to follow the Department on Twitter and Facebook.

An Update from the Indiana Department of Education is created by the Office of Communications, and  is distributed every Friday.