An Update From the Indiana Department of Education for May 31, 2019

indiana department of education - doctor jennifer mccormick - superintendent of public instruction

May's Featured Program: School and Community Nutrition Services

Dr. Mac


Each month, the Indiana Department of Education (IDOE) highlights a program area to provide additional information on the variety of services provided. IDOE's Office of School and Community Nutrition Services holds the responsibility of overseeing the nutrition programs, policies, and procedures for Indiana schools. They play a major role in ensuring Hoosier students have access to healthy meals and snacks. Learn more here.

Updated Professional Growth Opportunity FAQ Available

The Office of Educator Licensing has updated the Professional Growth Plan (PGP) Frequently Asked Questions document to include additional information to help educators with recent licensing changes impacted by HEA 1002. In addition to this information, administrators are reminded to frequently check the PGP work queue in their LVIS accounts, as more teachers than usual are submitting PGPs for verification.


Legislative Updates and Guidance

Please read this important information regarding dangerous individuals with firearms.

Please read this important information regarding civics tests and enhanced study of the Holocaust.

Please read this important information of the elimination of the basic skills requirement.

Please read this important information regarding the expansion of community service in high school grades 9-12.

Please read this important information regarding changes to public records request procedures.


Graduation Pathways Updates and Guidance

During the January 2019 State Board of Education meeting, the Indiana Department of Education presented an analysis of Graduation Pathway usage for 2018 graduates based on data received through the Graduate Report. The analysis can be found here. In the analysis, Postsecondary-Ready Competencies were broken down further, to show the number and type of both Industry Certifications and Career and Technical Education Concentrators that were reported. As shown in the analysis, there were some Industry Certifications and CTE Concentrators that were not verifiable in the Indiana Technical Education Reporting System (INTERS), so these are listed on the report as “unknown.”

Industry Certifications must be recorded in the INTERS system in order to count for Graduation Pathways. This can be done at any time during the school year, as long as the certification is earned prior to the spring reporting deadline.

Career and Technical Education (CTE) Concentrators are verified through enrollment in INTERS. In order to meet the Postsecondary-Ready Competency of CTE Concentrator in Grad Pathways, the student CTE enrollment must be recorded, along with the amount of credits earned, in INTERS during the reporting period for each school year for each CTE course respectively.

Please contact Chris Deaton or Jedd Vance for additional information.


Important Update! Moodle Maintenance Scheduled June 4

IDOE's Moodle Server will be down June 4 from 7:00 a.m. ET until 1:00 p.m. EDT for routine maintenance. All Moodle users will not have access during this time. Courses providing a Group View should not schedule events during this maintenance window. Please contact Don Gilroy with any questions. NOTE: The time above reflects an additional two hours from the originally scheduled maintenance window.


Office of Assessment

ILEARN 3-8 and ECA Satisfaction Surveys – Share with Schools

The ILEARN 3-8 Satisfaction Survey will close at 5 p.m. ET today. We welcome any specific, constructive feedback to help our office inform improvements for Year 2.

Corporations and schools may include any specific, constructive feedback regarding the Spring 2019 ILEARN ECA Satisfaction Survey, as our office prepares for ILEARN Biology and U.S. Government ECAs in Year 2. This survey will be open through 5 p.m. ET on Friday, June 7.


Office of Accountability

New Virtual Schools in 2019-2020

Pursuant to IC 20-19-8-4 (added to Title 20 by Public Law 159-2019), any school corporation establishing a school where at least 50 percent of instruction (excluding credit recovery) will be provided virtually to the lesser of:

  • at least 100 students enrolled in the school corporation; or

  • 30 percent of the total number of students enrolled in the school corporation;

should submit a corporation profile amendment form and all supplementary documentation as outlined in the guidance provided here. Questions regarding the school corporation amendment process may be submitted here.

2019-2020 Family Friendly Schools

The Indiana Family Friendly School Designation Program established under Ind. Code § 20-19.-6.2 et seq. provides that IDOE may designate a school as family friendly if the school voluntarily requests an assessment for the purpose of evaluating and improving family and community engagement in the school. The list of schools designated as family friendly for the 2019-2020 school year may be found here.

Office of Charter Schools

Charter School Program - Quality Counts Grant Cohort 3 Information

IDOE’s Office of Charter Schools and Special Programs is pleased to announce the release of the request for proposal (RFP) for Cohort 3 of the Charter School Program - Quality Counts Grant. Please visit IDOE’s Charter School Program website and navigate to the Cohort 3 dropdown menu for grant materials and guidance documents. Applications are due by July 31 at 1:30 PM ET. Please reach out to Amreen Vora or Bea Pacheco for additional information.


Office of School Improvement

Alternative Education End of Year Reporting Requirements

Information about end-of-year reporting requirements for alternative education is contained in this memo. The requirements include the grant renewal, DOE-AL, and FTE Report. 

Professional Development Opportunities Menu Available

A new professional development menu is available for school leaders planning summer and fall staff trainings. Schedule today with our school improvement specialists.

Summer Professional Development CCR Bridge: Math Ready Course

This summer, IDOE will be hosting free professional development for educators teaching the CCR Bridge: Math Ready course. This course helps students transition from high school to post-secondary math coursework. Training will occur July 16, 17, and 18, from 8:30 a.m.- 4:30 p.m ET in Indianapolis. Please click here for more information and to register. Contact Dr. Jennifer Jensen with any questions.

Elementary Reading Plan

All State Board of Education accredited schools with a section of kindergarten, first, second, or third grade are required to submit an Elementary Reading Plan. The 2019-2020 Reading Plan submission window is open now and will close June 30. Please find updated guidance for the Reading Plan submission here. Questions may be directed to Rose Tomishima.

Regional Summer Learning and Collaboration Opportunity

Join IDOE for a deep dive into Analytical Algebra II. During the course of two days, educators will receive resources and pedagogical strategies that can be used to implement the course. Educators will also be given meaningful work time to collaborate with colleagues from around the state. Click on the location to register. Additional information will follow to registered participants closer to the date. Contact Robin Conti with any questions.

Southern Indiana - June 4 - June 5 - Jasper, IN

Central Indiana - June 6 - June 7 - Indianapolis, IN

Indiana - June 10 - June 11 - Warsaw, IN

Literacy Framework Phase II is Live

Attention all elementary educators, coaches, and administrators! The Literacy Framework now offers practical examples for every literacy standard, other applicable standards, and digital resources. This is in addition to the “I Can” statements, question stems, English learner, and special education considerations. Please try this powerful tool as you curriculum map and prepare for the 2019-2020 school year here. Additional enhancements will be developed throughout the summer and updates shared.


Office of Innovation

Transition of CTE from IDOE to GWC

HEA 1002 – Career and Technical Education, a priority bill for Governor Holcolmb authored by Representative Holli Sullivan, made substantial changes to Indiana’s Career and Technical Education programming. These changes include transitioning authority from the Indiana State Board of Education (SBOE) for the Carl D. Perkins program to the Governor’s Workforce Cabinet (GWC). Historically, SBOE engaged the Indiana Department of Education (IDOE) with a memorandum of understanding to carry out the state Perkins plan and distribute funding accordingly. The Department employed staff to meet these obligations. As a result of this new law, IDOE CTE staff will be employed by the Governor’s Workforce Cabinet effective July 1, 2019. The Governor’s Workforce Cabinet staff will be providing additional communication and guidance in anticipation of this transition. Questions or concerns, prior to July 1, may be directed to Dr. Andrew Melin, Chief of Innovation at

Employability Skills Standards

The State Board of Education recently approved K-12 Employability Skills Standards. Indiana’s Employability Skills Standards allow students to be prepared for ever-changing workforce needs. During the 2019-2020 school year, districts will be expected to submit a brief explanation on how they plan on implementing the standards at each of the grade bands, including how they plan to measure effectiveness as stipulated by the State Board of Education. Information regarding the aforementioned submission will be provided by IDOE by July 1, 2019. The board-approved memo can be found here. Please contact Ben Carter for additional information.

Register Now for the Superintendent Summit

IDOE is hosting a summit for all Indiana school superintendents (or his/her designee) and one additional member of his/her leadership team at the J.W. Marriott on June 14. A comprehensive legislative update will be provided by Dr. Jennifer McCormick, followed by presentations from other IDOE leaders with information critical to district planning for the 2019-2020 school year. Click here for the summit agenda. Cost of the summit is $75 per person which covers the June 14 breakfast and lunch. Click here to register for IDOE's Superintendent Summit. The deadline to register is Wednesday, June 5. 

The Indiana Association of Public School Superintendents (IAPSS) is sponsoring a pregame buffet prior to the 7:05 p.m. start to the Indianapolis Indians game the evening of June 13. Summit attendees interested in attending the Indians game and pregame buffet can purchase a ticket to the game here. All summit attendees who purchase a ticket are invited to attend the IAPSS pre-game buffet free of charge.

Individuals who would like to secure a room at the JW Marriott at a discounted rate of $125 can click here. Please direct questions to Dr. Andrew Melin.

Summer of eLearning Conferences

Now is the time to make plans to attend a Summer of eLearning Conference, There are 21 fantastic conferences across the state June 4 through August 2. Each conference is loaded with sessions to help you gear up STEM, computer science, and classroom technology in your district. We encourage teachers and administrators to attend. All conferences are less than $25 a day, and several are free! Don’t miss out! Click here for the complete list.

State STEM Project-Based Learning Training

In 2018, IDOE launched its Six-Year STEM Strategic Plan. Strategic objective one centers on improving STEM instruction with a goal of 100 percent of Indiana K-12 teachers being trained in project-based approaches to learning by 2025. The first step in meeting this goal is to identify and train at least 300 K-12 certified staff members over a three-year period to become Ford Next Generation Learning (NGL) STEM Project-Based Learning (PBL) trainers using STEM-based content. The first cohort of 100 certified staff members will be selected and begin training this summer.

We are inviting you to nominate up to two certified staff members to participate in our first cohort of certified Ford NGL STEM PBL trainers. This training begins July 2019 and continues through Summer 2020. Please nominate up to two certified staff members (preferably one elementary and one secondary) using this nomination form by Friday, June 7. Nomination does not guarantee selection.

Additional information can be found here. Please contact Ben Carter with questions.

Armed Services Vocational Aptitude Battery (ASVAB)

To meet the ASVAB Postsecondary-Ready Competency for the Graduation Pathways, a student must earn at least a minimum AFQT score to qualify for placement into one of the branches of the U.S. military, which is currently set at the score of 31. The ASVAB Career Exploration Program (CEP) is a career planning and exploration program offered free to participating schools and students with no commitment to service. School personnel can go to this site to secure a testing date.

Military Entrance Processing Stations (MEPSs) should only be utilized by a student planning to enter one of the military branches and should not be used for the sole purpose of taking the ASVAB for high school graduation requirements.

Additional Frequently Asked Questions (FAQs) regarding the ASVAB can be found here.   

Registration is Now Open for Indiana’s Third Annual K-12 Computer Science Education Conference

Indiana’s Third Annual Flipping the Switch conference will take place on September 16-17, 2019. Register for the event here. Session proposals can be submitted here. Direct questions to Michele Roberts, Director of Computing Outreach for IU School of Informatics, Computing, and Engineering.

Robotics Start-Up Grants Available for Indiana Elementary and Middle Schools!

Click here for information on how to start a robotics team (for FREE) at your elementary or middle school.


Office of School Finance

Form 9 Financial Data

Between July 1 and July 31, local education agencies must electronically submit January through June 2019 Form 9 Financial Report data through the DOE Online upload program here. The Form 9 memo can be found in the Finance Community of the Learning Connection. If you have questions, please use this email.

Spring 2019 Common School Loans

The Office of School Finance will accept applications for construction and technology loans from public school corporations and school corporation career and technical education schools from May 3 through June 5, per the attached Spring 2019 Common School memo. Applications can be found in the Finance Community of the Learning Connection under Files and Bookmarks > Common School Loan folder and must be returned by email here no later than 4:30 p.m. ET on Wednesday, June 5. If you have questions concerning the process, please use this email.

2019-2020 Membership Count Dates

IDOE will collect an average daily membership (ADM) count of students in the fall and in the spring. The fall count date will be September 13, 2019 and the spring count date will be February 3, 2020. Both counts will be used in the FY 2020 State Tuition Support formula to determine Basic Grant distributions to public school corporations and charter schools. If you have questions concerning the counts, please email Melissa Ambre.


Office of Title Grants and Supports

Monthly Newsletter 

The newest issue of "Title Talk" is now available. Please take a moment to read about upcoming deadlines and an update on Title Con.


Indiana Department of Natural Resources Offering Grants to Visit State Parks

Field Trip Grant Money Available for State Parks and Lakes

The Indiana Natural Resources Foundation is sponsoring a grant program to assist educators wanting to take field trips to State of Indiana parks and lakes. Learn more here.


IDOE in the News

Launch of Summer Food Program Announced

The Indiana Department of Education has announced the start of the 2019 Summer Food Program. Learn more here.


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Weekly Updates

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