An Update From the Indiana Department of Education for May 17, 2019

indiana department of education - doctor jennifer mccormick - superintendent of public instruction

Guidance on House Enrolled Act 1002-Important Changes to PGP Requirements

Dr. Mac

The requirements for a Professional Growth Plan (PGP) have changed. After July 1, educators are required to earn 15 of their PGP points through an externship, professional development promoting career navigation, or professional development relating to current and future economic needs. A Frequently Asked Questions (FAQ) document was developed to help provide additional clarity. The FAQ document can be found here.

Office of School Technology

Update on Changes Ahead for Accessing All IDOE Systems

In the near future, Indiana educators will be able to use their school-provided email credentials to log into IDOE systems. What this means for schools using Google’s G-Suite for Education or Microsoft’s Office 365, is that the login and password used to access these platforms will serve as the login for IDOE platforms and applications. Schools that do not have one of these products should consider using one or the other to streamline access to IDOE systems. In the coming weeks, IDOE will be sending an email directly to corporation technology directors (organizational technology leads) to gather information necessary to allow local users to connect to IDOE systems. Please read the attached memo for additional details regarding this process. 


Office of Assessment

ILEARN 3-8 Online Window Closes Today, May 17

The ILEARN 3-8 online test window closes at the end of the day today. There are no online post-test cleanup activities for CTCs/STCs to complete in TIDE. Corporations and schools should maintain documentation locally for any ILEARN 3-8 tests students are unable to complete before the window closes this Friday afternoon. Please complete the ILEARN 3-8 Satisfaction Survey and include any specific, constructive feedback to help our office inform improvements for Year 2.

ILEARN Biology and U.S. Government ECAs: Paper and Pencil Window Closes Today, Friday, May 17 (Shipping Deadline is Next Friday, May 24)

Today is the last day for students to complete paper testing for one or both ILEARN ECAs. CTCs/STCs must follow directions in the ILEARN Test Coordinator’s Manual when preparing student test books for return to the scoring vendor via FedEx.

I AM Window Closes Today, Friday, May 17

The last day for I AM testing is today, Friday, May 17. As a reminder, all paper materials must be returned to AIR by May 24. Questions about returning materials should be directed to the AIR Help Desk at 1.866.298.4256 or via email. Please share what went well during the administration of I AM and how we can improve for year two by completing the survey found here.

IREAD-3 Onsite Monitoring

The Office of Student Assessment will conduct unannounced onsite monitoring visits during the Summer 2019 IREAD-3 testing window beginning May 28. Please ensure that school administrators and staff are aware that these onsite visits will be conducted. Click here for more details.

IREAD-3 Retest Window opens May 28

Here are a few reminders to share with educators:

  • The updated Summer TAM, summer secure segment 1 script, and summer secure read aloud script are posted and available in the Indiana IREAD-3 Portal Secure Inbox.

  • Students who took the practice IREAD-3 test for the Spring are not required to  take the practice test before the Summer IREAD-3.

  • Students may take multiple segments for Summer IREAD-3 Retest each day. Test scheduling of the administration is a local decision and student fatigue must be considered.

  • Any currently enrolled Grade 3 student who did not take the Spring IREAD-3 is required to take the Summer IREAD-3 assessment.

Additional FAQs are available here.


Office of Innovation

2020 Indiana Teacher of the Year (INTOY)

Applications for the 2020 INTOY are due on or before July 8. Please contact Sarah Rush, Office of Leadership and Innovation, with any questions.

Postsecondary Transition Opportunities Webex

IDOE is partnering with the Erskine Green Training Institute (EGTI) to conduct a Webex on Wednesday, May 22, from 3 p.m. - 4 p.m. EST. The Webex will highlight the EGTI program. Housed within the Courtyard Muncie, EGTI is a postsecondary vocational training program for people with disabilities that empowers and leads to meaningful employment. The registration form is available here. Please contact Ben Carter for additional information.

Register Now for the Superintendent Summit

On June 14, IDOE is hosting a summit for all Indiana school superintendents (or his/her designee) and one additional member of his/her leadership team. A pre-summit event will take place the evening of June 13, sponsored by the Indiana Association of Public School Superintendents (IAPSS). This event is complimentary for the first 100 individuals who receive summit and hotel registration from the IDOE staff. These attendees will receive a box seat ticket to the Indianapolis Indians baseball game and access to a pre-game buffet at the stadium prior to the 7:05 p.m. start. All other summit attendees who are interested in this event can purchase a ticket to the game here and they will be invited to the pre-game buffet free of charge.

The summit will convene on June 14 with a legislative update from Dr. McCormick, followed by presentations from other IDOE leaders with information critical to planning for the 2019-2020 school year. Click here for the summit agenda. The cost of the summit is $75 per person which covers the June 14 breakfast and lunch.

The 100 complimentary hotel rooms at the JW Marriott have been filled. Individuals still wishing to attend who were not in the first 100 individuals to register or who live inside the 50 mile radius can still secure a room at the JW Marriott at a discounted rate of $125. Please click here to reserve a room at the discounted rate. Click here to register for IDOE's Superintendent Summit. Please direct questions to Dr. Andrew Melin.


Office of School Improvement

Early Learning Foundations Guidance Available

The Indiana Early Learning Foundations Guidance is now available in an Online Tool! The four completed content areas have been uploaded. Subsequent guidance will be added as it’s completed. The PDF versions of the guidance are still available to be printed and used.

New Resource! Early Learning Guidebook Now Available

The Early Learning Guidebook is a statewide resource tool for schools to develop, expand, and/or sustain high-quality preschool programs by providing information to support the development and learning of young children, as well as how to fund and manage such programs. Visit the Early Learning webpage to access this guidebook and accompanying stakeholder discussion guide. Contact Sarah Parks-Reese, Pre-K Expansion Specialist with additional questions.

Elementary Reading Plan

All State Board accredited schools with a section of kindergarten, first grade, second grade, or third grade are required to submit an Elementary Reading Plan. The 2019-2020 Reading Plan submission window is open now and will close June 30. Please find updated guidance for the Reading Plan submission here. Questions may be directed to Rose Tomishima.

Summer Literacy Professional Development (PD)

Please join IDOE to collaboratively create the next chapter of Hoosier literacy. "Pages to Paradise" is a professional development opportunity geared towards supporting teachers and administrators of PK-12 schools focused on improving literacy instruction. Sessions include early learning, elementary literacy, secondary literacy, dyslexia, world languages, and high ability. Professional Growth Points will be offered for attending the PD sessions. Click here for details and to register for the literacy summer PD.

Summer Professional Development CCR Bridge: Math Ready Course

This summer, IDOE will be hosting FREE professional development for educators teaching the CCR Bridge: Math Ready course. This course helps students transition from high school to post-secondary math coursework. Training will occur July 16, 17, and 18, from 8:30 a.m.–4:30 p.m, in Indianapolis. Please click here for more information and to register. Contact Dr. Jennifer Jensen with any questions.

The May #INspirEDleaders Newsletter Is Now Available

IDOE's School Improvement May Newsletter is now available. Leaders will find resources for Rapid School Improvement, a great article about PLC development, a testimonial from a teacher leader, ambitious instructional strategies, and insight into culturally responsive teaching practices. IDOE's School Improvement specialists have also hit the road. Check out where they have been and what they are learning.

Literacy’s May #INspirEDlit Newsletter

"Thankful." One word describing IDOE's Literacy Team. In this month’s edition, you will find a letter to teachers, kindergarten entrance updates, and FREE summer professional development (PD) opportunities. Click here for details and to register for the literacy summer PD.

High Ability Newsletter 

This month’s High Ability and Advanced Placement Newsletter will provide the details of the final report and amendment process, social-emotional lesson plans, advanced placement professional development, inspiration, and much more.


Office of School Finance

Spring 2019 Common School Loans

The Office of School Finance will accept applications for construction and technology loans from public school corporations and school corporation career and technical education schools from May 3 through June 5. Applications can be found in the Finance Community of the Learning Connection under Files and Bookmarks > Common School Loan folder and must be returned by email here no later than 4:30 p.m. on Wednesday, June 5. If you have questions concerning the process, please email us here.   


Office of Title Grants and Supports

Title I Amendments for 2018-2019

LEAs may still amend their Title I 2018-2019 grant. The system currently is not allowing amendments for prior years while also allowing LEAs to open new grants for FY 2020. If you need an amendment to be opened for your LEA’s Title I 2018-2019 grant, please use this email or contact your assigned federal grants specialist. The deadline to submit an amendment is May 31.

Title I and Dyslexia

The recently enacted SEA 217 regarding dyslexia plans, screenings, and interventions, beginning in the 2019-2020 school year, has raised several questions from the field regarding these new requirements and how they interact with Title I and other federal programs. Please see this technical assistance document for more information.

Homeless Children and Youth Remediation Plan Survey

IDOE is soliciting feedback from local stakeholders who support homeless children and youth regarding the state remediation plan required by HEA 1314-2018. Please complete this survey to provide input or to become involved in this important work. The survey will close June 7.

Dual Immersion Pilot Grant Applications Being Accepted

The Office of Title Grants & Support is pleased to release the 2019-2020 application for the Dual Language Immersion Pilot Grant. In order to be eligible, an Indiana LEA must use an instructional model that provides at least fifty percent of its instruction in a language other than English and must begin instruction either in kindergarten or in grade 1. The application and budget template are located here. Please send completed materials to both Nicole Leach and Valerie Beard by Friday, June 14.

Out-of-School Time Conference Set for October

Registration is now live for the 21st Century Community Learning Centers (CCLC) Multi-State Conference to be held October 6-9 in Evansville. This three-day conference will convene out-of-school time youth workers, educators, and program administrators from Indiana, Kentucky, Tennessee, and West Virginia for a unique opportunity to learn alongside each other. For more information on the conference, please click here.


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