An Update From the Indiana Department of Education for May 10, 2019

indiana department of education - doctor jennifer mccormick - superintendent of public instruction

IDOE and IU Extend Dual Credit Teaching Partnership

Dr. Mac

On February 28, 2018, the Indiana Department of Education (IDOE) announced a dual credit partnership with Indiana University (IU) enabling up to 200 dual credit teachers in mathematics, science, social studies, and English to receive the necessary credentials to meet the dual credit requirements of the Higher Learning Commission (HLC).


After the first program year, IU has reported that 116 educators have met the credential requirements and an additional 77 educators have future credits to earn. IDOE is excited to share the positive impact of this program, as Indiana schools continue to work hard at securing access to student opportunities.


IDOE is pleased to announce the continuation of this partnership for the coming year. An anticipated additional 125 educators will become dual credit certified by the end of the 2020-2021 school year.


For more information, please contact Scott Bogan.


Legislative Guidance and Updates

Guidance on Senate Enrolled Act 281-School Administrator Contracts

Please read this memo for information on school administrator contracts.

Guidance on House Enrolled Act 1209-Staffing Requirements for Athletic Coaches

Please read the following memo for information on the disciplining of coaches.

Guidance on House Enrolled Act 1002-Important Changes to PGP Requirements

Please read the following memo on updates to professional growth points.

House Enrolled Act 1002-Employment of Non-Licensed Teachers for All Schools

Please read the following memo on updates impacting non-licensed teachers.

Guidance on Senate Enrolled Act 189-Emergency Communication Disorder Permits

Please read this memo on emergency communication disorder permits.


Office of Accountability

Five-Year Graduation Rate Audit

This year, IDOE is providing the opportunity for schools to audit the five-year graduation rate of the 2017 cohort closing on May 10. This audit is purely voluntary and will work similarly to the audit process that has been in place for the voluntary four-year graduation rate audit the last four years. Please see the attached memo for more information.

2018-2019 Calendar Certification

The window to certify school calendars for the 2018-2019 school year opens May 13. All calendars must be certified by June 17 or within five business days of the last instructional day for students, whichever is later. Please note that the 2018-2019 DOE-AT (attendance) collection will be rejected if the school has not certified its calendar. Please see this memo for more information.


Office of Assessment

I AM Testing Window Ends Friday, May 17

The last day for I AM testing is Friday, May 17. As a reminder, all paper materials must be returned to AIR by May 24. Questions about returning materials should be directed by phone to the AIR Help Desk at 1-866-298-4256 or via email.

ILEARN 3-8 Online Test Window Closes Next Friday, May 17

Corporations and schools must administer any remaining tests (including makeup tests) to students, as needed, by Friday, May 17. No additional action is needed in the event a student leaves an online test in “paused” status. All student responses will be processed whether the student “pauses” or “submits” his or her test. At the end of the test window, AIR will force complete all student tests as part of their post-test procedures. 

ILEARN Biology and U.S. Government ECA Paper-and-Pencil Window Closes Friday, May 17

The ILEARN Biology and U.S. Government ECA paper-and-pencil test window (e.g., standard print, large print, braille, Spanish) closes Friday, May 17. Corporations and schools must prepare documents for return to the scoring vendor and schedule pickup of all secure test books (used and unused) to occur no later than Friday, May 24. Student tests shipped after this date will not be scored. Review the directions in the ILEARN Test Coordinator’s Manual when preparing student test documents. Contact the AIR Help Desk with any questions by email here or by phone at 866-298-4256.

ILEARN 3-8 and ECA Materials - Guidance for Disposal / Destruction (Online and Paper Testing)

CTCs/STCs must follow this guidance to appropriately discard or destroy test materials (e.g., student access cards, TAMs, scratch paper, read aloud scripts) once testing is complete. Contact the Office of Assessment if you have questions.

ILEARN and I AM: Interpreting Summative Reports and Data Webinar Series

IDOE is working with edCount, LLC, to host the “Interpreting Summative Reports and Data” webinar series. This optional webinar series will provide guidance for Indiana educators when interpreting and using the ILEARN and I AM assessment reports and data. Review the webinar schedule and look for registration information to follow in the next few weeks.


Office of School Finance

Spring 2019 Common School Loans

The Office of School Finance will accept applications for construction and technology loans from public school corporations and school corporation career and technical education schools from May 3 through June 5.  Petitions must be received by Wednesday, June 5, to be considered. Petitions for advancements may be found in the Finance Community of the Learning Connection under Files and Bookmarks > Common School Loan folder. Petitions will be accepted by email only. Please scan and email completed applications here no later than 4:30 p.m. on Wednesday, June 5. If you have questions concerning the process, please use this email

2019 Summer School Estimates

Attached is information regarding 2019 Summer School estimates. If you have questions about this announcement or the method of estimating summer school reimbursement, please contact Kathryn Roth or Melissa Ambre. Additional summer school information can be found on the Office of Finance website or on the School Finance Community in Learning Connection.


Office of Student Health Services

Reminder: School Health Reports Due By End of School Year

Public and state accredited private schools are required to complete the School Health Report at the end of every school year. This report asks for data regarding vision and hearing screening and the immunization status of your students. The report will remain open until June 15. Please click here for more information regarding the School Health Report.


Office of School Building Physical Security and Safety

Schools Required to Submit Bullying and Arrest Data

Indiana's Student Safety Reporting Law, IC 20-34-6-1, requires school corporations to report student bullying and arrest data for each school to IDOE each year. Submissions for arrest, bullying, and gang data are now included on the DOE-ES Report via the STN application center data transfer function. Please click here for more information regarding student safety reporting.


Office of School Improvement

Join IDOE in Supporting the Council of Chief State School Officers (CCSSO) Summer Challenge

Join the CCSSO Summer Learning Challenge. This is an initiative that seeks to reduce the dramatic effects of student learning loss during the summer months. Click here to access additional information and free resources.

Series of Summer Strategic Planning Sessions Announced

IDOE will host a training on Strategic Planning for School Leaders in three locations this summer. Sessions will be facilitated by the School Improvement Team of Dr. Mark Keen, Melissa Blossom, and John Purcell.

These regional training sessions will provide an overview for school leaders on the importance of a systems approach to school improvement. Save the date for your region. 

South: June 24

9 a.m.-3 p.m.
Wilson Education Center
2101 Grace Ave, Charlestown, IN 47111                       

Central: June 26

9 a.m.-3 p.m.
           MSD Lawrence Township Welcome Center
           6501 Sunnyside Road, Indianapolis, IN 46236

North:  June 27

9 a.m.-3 p.m.
           Location to be determined.

Additional AP Resources Available

New Advanced Placement resources are being released by the College Board for the 2019-2020 school year, including AP question banks, customizable practice tests, progress dashboards, pacing and sequencing suggestions, strength and weakness guidance, and more. IDOE and the College Board are excited to offer free professional development for Indiana Advanced Placement teachers this summer. Teachers will have an opportunity to investigate these rich and robust offerings in detail at seven professional development sites across the state this summer. You can register here.

Analytical Algebra II Webinar Now Available

Click here to access a recording of the first webinar, Analytical Algebra II: The What and The Why. The next webinar, Analytical Algebra II: The How, will be Thursday, May 16 at 3:30 p.m. ET. Registration can be found here.

Literacy’s May #INspirEDlit Newsletter

Thankful. One word that describes your IDOE Literacy Team. In this month’s edition, you can find a letter to teachers, kindergarten entrance updates, and free summer professional development (PD) opportunities. Click here for details and to register for the literacy summer PD.

Early Education May Newsletter

The May edition of the #INspirEDearly Newsletter has been released. Information about new resources, funding opportunities, and spotlights from around the state are featured in this month’s newsletter


Office of Innovation

Employability Skills Standards

The State Board of Education recently approved K-12 Employability Skills Standards. Indiana’s Employability Skills Standards allow students to be prepared for ever-changing workforce needs. During the 2019-2020 school year, districts will be expected to submit a brief explanation on how they plan on implementing the standards at each of the grade bands, including how they plan to measure effectiveness. The format for submission will be provided by IDOE. The memo can be found here. Please contact Ben Carter for additional information.

STEM Certified Schools – Cohort 5

This week, IDOE released the list of the most recent Indiana schools earning STEM Certification. See this memo for details.

Elementary and Middle Level Subject Descriptions Available

At the State Board of Education’s April 10 meeting, the Elementary and Middle Level Subject Descriptions document was approved for the 2019-2020 school year. This includes the approval of 0488 Computer Science - Middle Level. The associated course framework can be found here. Additionally, flexibility has been added to the assignment codes regarding the credentials required to teach this course. For licensing requirements, please view the updated assignment codes. For additional questions, contact Jake Koressel.

Register Now for the Superintendent Summit

IDOE is hosting a summit for all Indiana school superintendents (or his/her designee) and one additional member of his/her leadership team. A pre-summit event will take place the evening of June 13, sponsored by the Indiana Association of Public School Superintendents (IAPSS). This event is complementary for the first 100 individuals who receive summit and hotel registration confirmation from IDOE staff. These first 100 participants will receive a box seat ticket to the Indianapolis Indians baseball game and access to a pre-game buffet at the stadium prior to the 7:05 p.m. start. 

The summit will convene on June 14 with a legislative update from Dr. McCormick, followed by presentations from other IDOE leaders with information critical to planning for the 2019-2020 school year. Click here for the summit agenda. Cost of the summit will be $75 per person which covers the breakfast and lunch on June 14. Hotel rooms at the JW Marriott will be provided at no charge for the first 100 individuals to register (and pay) outside a 50-mile radius. Individuals wishing to attend who are not in the first 100 individuals to register or who live inside the 50 mile radius can still secure a room at the JW Marriott at the discounted rate of $125. If interested, please contact Sarah Rush. Click here to register for IDOE's Superintendent Summit. Please direct questions to Dr. Andrew Melin.


Office of Title Grants and Supports

Attention Charter Schools

National Charter Schools Week is May 12-18. Indiana is home to 103 charter schools, including 55 high schools, 32 middle schools, and 61 elementary schools. In Indiana, six percent of Indiana public school students attend charter schools. Indiana legislation has provided for charter schools to be opened in Indiana since 2001. The Office of Charter Schools and Special Programs is pleased to recognize the unique program offerings of five Indiana charter schools. Please click here to view the highlighted schools.

Updated Title I Supplement Not Supplant Local Methodology Guidance Available

The key changes from last year’s information have been highlighted in the revised guidance. School systems with only one legally configured school, all Title I schools in the entire district, and grade spans that each have a single school are now exempt from complying with the methodology requirements under Section 1118(b)(2). All other LEAs must annually submit through the Title I application and demonstrate compliance with the methodology requirements to ensure that Title I schools are receiving all of the state and local funds that they otherwise would receive. Questions may be sent to Nathan Williamson.


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