An Update From the Indiana Department of Education for March 29, 2019

indiana department of education - doctor jennifer mccormick - superintendent of public instruction

Dr. Mac

April brings many school community celebrations. Among these celebrations is Public School Volunteer Week. Held the week of April 22, this annual recognition allows us to honor the dedicated work of those who volunteer in our public schools. Those who volunteer their time in our schools play an important role in educating our students. I encourage our public schools to acknowledge and celebrate all those who volunteer in the classroom, during special activities, and in other ways. Please tag us in your media celebrations (Twitter-@EducateIN, Facebook-Indiana Department of Education) so we can share in your recognition. Thank you for all you do on behalf of our students!

Dr. McCormick Announces Additional Public Meetings

Meetings in South Bend and Greencastle Announced

Dr. McCormick is continuing to hold free public meetings throughout the state. Along with previously announced stops in Avon and Fort Wayne, Dr. McCormick will be speaking in South Bend on April 15. Those living in the Greencastle area can meet with the Superintendent on May 7.


Dr. McCormick's Statement on Special Olympics Funding

Indiana's Superintendent of Public Instruction Responds

Dr. McCormick has released a statement related to the recent announcement that federal funding for the Special Olympics will be eliminated. Read the statement here.

Office of Assessment

I AM Additional Materials Order Window, April 1 - May 10

All paper testers identified in TIDE by January 25 will receive paper materials April 1. Corporations will distribute the materials to their schools upon receipt. Schools who need additional paper-and-pencil materials after this initial distribution can order the materials in TIDE. NPSTCs and STCs can place the orders via the Additional Orders tab available in the Paper Ordering section of TIDE. Orders should not be placed prior to April 1. Remember that the secure storage of all paper materials should be maintained by the CTC. Paper forms should not be stored in the classroom.

ILEARN Initial & Additional Orders: Accommodated Paper Assessments

Corporations and schools who reported paper testing as an accommodation for students in Indiana IEP (large print, braille, and/or Spanish) by January 25 will receive these materials on Monday, April 15. Corporations and schools who reported paper testing accommodations for students after January 25 must order materials in TIDE during the Additional Orders window (materials ordered before or after the Additional Orders window will not be processed). Staff must be onsite to sign for delivery, and CTCs should promptly inventory materials upon receipt and keep in locked storage. Contact the AIR Help Desk (866-298-4256) with any questions.

Spring 2019 I AM and ISTEP+ Grade 10 FTA Part 2 Onsite Monitoring

Beginning April 8, the Office of Student Assessment will conduct unannounced onsite monitoring visits during the I AM and ISTEP+ Grade 10 FTA Part 2 testing window. Please ensure that school administrators and staff are aware that these onsite visits will be conducted. Click here for more details.


Office of Innovation

The offices of Educator Licensing, Career and Technical Education, and Workforce and Innovation recently collaborated to add additional staffing flexibilities to several CTE courses at the middle school and high school levels. The additional licensure options impact 12 courses in the categories of Middle Level Engineering and Technology (0490), CTE Family and Consumer Science (5342, 5456, 5457), CTE Engineering and Technology (4834), CTE Business, IT, Entrepreneurship, and Marketing (5230, 5231, 4562, 5914, 5986, 5992, 4508). You can find the updated Assignment Code sections on IDOE's website.


Office of Special Education

Fiscal Roadshows Begin April 9

The Office of Special Education is hosting seven training sessions throughout April to explain changes in fiscal policies, forms, and reporting methods prior to the start of the new fiscal year. The free full-day trainings are designed for special education directors and assistant directors, district business officers and treasurers, superintendents, and administrative assistants. The sessions are designed for any local education agency staff involved in fiscal processes for Part B grants, the Special Education Excess Costs Fund, and Medicaid claiming. Five professional growth points will be awarded to those who attend the entire day. Click here for more information and to register. For more information, please contact Tracy Brunner.


Office of School Improvement

Early Learning Guidance "How to Use" Resource Now Available

A quick reference document has been created to accompany the Early Learning Guidance. This document explains potential uses and the content layout.


Office of School Finance

Save the Date - School Budget Workshop

The Indiana Department of Education (IDOE) Office of School Finance is sponsoring a budget workshop on Wednesday, June 26, at the Pike Performing Arts Center, 6701 Zionsville Road, Indianapolis. The program will begin at 9:00 a.m. (EDT). The workshop will include presentations on IDOE finance-related topics, data collection, and updates from the State Board of Accounts and the Indiana Employment and Education Relations Board. More information will be released closer to the workshop.

Indirect Cost Rates

Today is the last business day to submit an application for FY 2020 Indirect Cost Rates. Local education agencies, including school corporations and charter schools that provided Form 9 financial data for FY 2018, are eligible to apply for FY 2020 indirect cost rates. New charter schools are eligible to apply but will be subject to the median rate. Information on the application process and required documents can be found in the Finance Community of the Learning Connection under Files and Bookmarks > Indirect Cost Rates.  Please email questions regarding indirect cost rates here.

2019 Summer School

The window to submit the Estimated Instructional Costs Report and List of Courses for Summer School 2019 is coming to a close. The Estimated Instructional Costs Report and List of Courses are required to be submitted on or before Monday, April 1. The Estimated Instructional Costs Report and List of Courses and the Final Costs Report (available July 29 - September 13, 2019) are required to be submitted by the posted deadlines in order to receive a payment for reimbursement of summer school costs.

The link to submit the Estimated Instructional Costs Report and List of Courses is here. Corporation administrators and school administrators may use their DOE Online credentials to log in to the report. Detailed information about how to complete the report is included in 2019 Summer School 101. This link to the reports and additional information about the Summer School Program is posted here, and in the Finance Community on the Learning Connection under Files and Bookmarks > Summer School.

Estimate Formula Components

Today is the last business day for school officials to review and/or update Legislative Service Agency (LSA) membership estimates for FY 2020 and FY 2021. School corporations and charter schools have until April 3 to review and/or update other funding formula data for FY 2020 and FY 2021.  IDOE has posted a memo in the Finance Community of the Learning Connection that provides an overview of the data. The estimates can be found in the School Finance Application Center (State Aid) under Corporation Information > Estimate Formula Components through this linkIf you believe the LSA data projections are not representative of data for your school corporation, please input the appropriate estimate for both FY 2020 and FY 2021 projections. IDOE will forward a file containing all the estimated components to LSA on or before April 10.  

For questions concerning access to State Aid, please contact Melissa Ambre. If you have questions regarding the data, please email David Lusan, Legislative Services Agency, or call him at 317-232-9592. 


Office of Title Grants and Support

Charter School Program Call for Reviewers

IDOE's Charter School Program is looking for individuals with diverse areas of charter school knowledge and expertise to serve as peer reviewers for the Charter School Program grant. The most qualified candidates will have proficiency in ESSA, urban/rural communities, student groups, charter school innovation, charter school policy, and/or prior experience reviewing grant applications. Qualified candidates could include individuals with current or former experience in:

- Charter school organizers
- Charter school administrators
- Charter school board members
- Charter school funders
- Management organization leaders (EMO/CMO)

Reviewers must be available remotely from late July through late August. Click here if you are interested and would like to receive more information.


Office of School Transportation

Nominate a Deserving Transportation Employee for Statewide Recognition

The Indiana School Transportation Association is seeking nominations for outstanding school district transportation employees. A number of awards will be presented at the Association's June annual meeting. Nominations are due May 25, and information is available here.


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Weekly Updates

View previous weekly updates from Dr. McCormick here.  

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Did you miss a message? View previous weekly emails here. Want daily updates? Be sure to follow the Department on Twitter and Facebook.

An Update from the Indiana Department of Education is created by the Office of Communications, and  will be sent every Friday.