An Update From the Indiana Department of Education for March 8, 2019

indiana department of education - doctor jennifer mccormick - superintendent of public instruction

Dr. Mac

Indiana State Superintendent of Public Instruction Dr. Jennifer McCormick is joining Indiana Governor Eric J. Holcomb and Treasurer of State Kelly Mitchell, in encouraging Indiana students to apply for a place on the 2019 Governor’s STEM Team. Learn more here.

Office of Assessment

Spaces Still Available!  Indiana Educators Needed to Score ILEARN Assessment Items – Application Window Closes March 15

Next Friday, March 15, is the last day for current Indiana educators to apply to score open-ended items from this spring’s ILEARN assessments. Compensation for current Indiana educators is $16.00/hour for this opportunity. Interested educators should complete this application after reviewing the entire job posting. Please share this updated flyer with your educators, and contact AIR with any questions.

Updated ILEARN Scheduling & Timing Guidance – Share with Educators!

Our office released the Updated ILEARN Scheduling & Timing Guidance to include additional clarification based on inquiries from the field. All updates are noted in colored font. All guidance documents, including new guidance for paper and pencil, are located on the ILEARN Policy and Guidance webpage. Contact our office with any questions.

IREAD-3 Onsite Monitoring

The Office of Student Assessment will conduct unannounced onsite monitoring visits during the Spring 2019 IREAD-3 testing window, beginning March 18. Please ensure that school administrators and staff are aware that these onsite visits will be conducted. Click here for more details.


Office of School Finance

Transfer Report

HEA1009-2017 included a requirement that school corporations must report to IDOE transfers between the Education fund and Operations fund.  With that, IDOE will add a step to the process of Form 9 financial data submission for January to June 2019, to allow school corporations to report transfers between the Education fund and the Operations fund, as part of the July 2019 reporting process. More information regarding the new Transfer Report can be found in the Transfer Report memo, found in the Finance Community of the Learning Connection > Files and Bookmarks > Form 9.  If you have questions about this information, please email Amy Pattison or call her at 317-232-0843, or email the Form 9 inbox.

Topic: Save the Date - School Budget Workshop

IDOE's Office of School Finance will sponsor a budget workshop on Wednesday, June 26. The workshop will be held at the Pike Performing Arts Center, 6701 Zionsville Road, Indianapolis. The program will begin at 9:00 a.m. (EDT) and will contain numerous areas of interest to school corporation personnel. The workshop will include presentations on IDOE finance related topics, data collection, and updates from the State Board of Accounts and the Indiana Employment and Education Relations Board. More information will follow at a later date.

Topic: Indirect Cost Rates

The Office of School Finance is accepting applications for FY 2020 Indirect Cost Rates through March 31. Local education agencies, including school corporations and charter schools, that provided Form 9 financial data for FY 2018 are eligible to apply for FY 2020 indirect cost rates. New charter schools are eligible to apply but will be subject to the median rate. Information on the application process and required documents can be found in the Finance Community of the Learning Connection under Files and Bookmarks > Indirect Cost Rates.Please email questions regarding indirect cost rates here

Topic: 2019 Summer School

The window to submit the Estimated Instructional Costs Report and List of Courses for Summer School 2019 is open. The Estimated Instructional Costs Report and List of Courses are required to be submitted on or before Monday, April 1. The Estimated Instructional Costs Report and List of Courses and the Final Costs Report (available July 29 - September 13) are required to be submitted by the posted deadlines in order to receive a payment for reimbursement of summer school costs.

The link to submit the Estimated Instructional Costs Report and List of Courses is available here. Corporation administrators and school administrators may use their DOE Online credentials to log into the report.  Detailed information about how to complete the report is included in 2019 Summer School 101. This link to the reports and additional information about the Summer School Program is posted here, and in the Finance Community on the Learning Connection under Files and Bookmarks > Summer School.


Office of Information Technology

Draft Annual Performance Reports Available - UPDATE

The 2017-18 Annual Performance Reports (APR) are available now for schools to review in DOE Online.

Update 1: The March 15 publication date for APR is tentative. IDOE anticipates minimal impact to aggregate data from ongoing efforts to address scoring issues from assessments in 2018. If there is any effect to school grades due to these efforts, a few school grades may improve, but none will go down. With no firm date when the scoring issues will be resolved, IDOE is reviewing options for the APR release date in light of the statutory requirements for schools to publish the APR report. Additional information will follow in next week’s IDOE Weekly Update.

UPDATE 2: Revisions have been made to the high school assessment line items, removing ISTEP re-testers from pass rates to correctly reflect annual pass rates, and removing ECA related lines that no longer apply to current testers. These updates are posted now for review.

The APR report is accessible to corporation administrators under the Annual Performance Report menu item. For more information on the report, including publication requirements, visit this site

Questions on the report can be directed to Jeff Milke.


Office of Innovation

Pathfinders Summer Institute

Infosys Foundation USA will host the Pathfinders Summer Institute 2019, an intensive week of in-person professional development in Computer Science and Making, at Indiana University Bloomington from July 14-19. More than 700 U.S. K-12 public school teachers will convene at #InfyPathfinders for high-quality hands-on training. All tuition, airfare, room and board for teacher participants will be paid. Funding sources may vary depending on the professional development program in which a teacher chooses to participate, and participants may need to seek donations through DonorsChoose. Teachers and schools can register their interest and find additional information here. 

Superintendents and Principals Encouraged to Nominate Educators for Emerging Leaders Recognition

The Office of Innovation is looking for confidential recommendations of secondary (6-12) educational building-level leaders (including principals, teachers, instructional coaches, and other specialists) who represent not only the best in the state of Indiana, but who could be considered for national recognition. These emerging leaders have a minimum of five years’ experience and a maximum of 15 years, are unsung heroes who demonstrate leadership beyond the classroom, and are those educators who positively affect school culture and student achievement. Superintendents and principals, please submit a recommendation here. The link will close April 1. Please contact Sarah Rush with any questions.



Office of School Improvement

School Improvement Unveils Its Redesigned Website

This week, the Office of School Improvement has launched a redesigned website to ease identifying and accessing the resources available for districts and schools. These resources include a series of trainings to help schools and districts conduct comprehensive needs assessments and develop high-quality school improvement plans. Visitors can view recordings of these trainings online. The trainings can be downloaded to incorporate in district or school-based presentations. These resources have been developed with the needs of Comprehensive Support and Improvement and Targeted Support and Improvement schools in mind. The resources are grounded in best practices for continuous school improvement applicable for all schools.

Guidance for Senate Enrolled Act (SEA) 217--Dyslexia

IDOE has released two clarifying documents related to Senate Enrolled Act 217. The first is Indiana’s official definition of dyslexia. The second document compares Response to Intervention (which is referenced several times throughout SEA 217) to Multi-Tiered Systems of Support (MTSS) being embraced by Indiana schools. Both documents are available on IDOE's dyslexia website.

Additional SEA 217 Guidance

IDOE has created a video providing information on Senate Enrolled Act 217. This video outlines a school corporation or charter schools’ responsibilities as it relate to universal screenings, and authorized reading specialist trained in dyslexia. This video outlines a school corporation or charter school's responsibilities, as they relate to universal screenings and authorized reading specialists trained in dyslexia. The video also covers instructional approaches, notifications and services, data reporting, and how this law works with special educations laws like Article 7 and the Individuals with Disabilities Education Act. The video is available here.

Educators Needed to Develop Phase 2 of the Math Framework

IDOE's math team is looking for interested educators to participate in the continuing development of Phase 2 of the Math Framework. Educators will work to develop practical examples for every math standard to be released to the field this summer. Please use the following links for more information and registration.

Questions can be emailed to Robin Conti.

Social-Emotional Learning WebEx Now Available on Video

Thank you to everyone who participated in the recent Social-Emotional Learning Q&A WebEx. A video of the presentation is available here.

First Issue of Early Learning Newsletter Debuts

IDOE has launched an early learning newsletter, #INspirEDearly! This is a resource for early educators across all settings, administrators of Pre-K programs, and anyone looking for early learning updates from IDOE. We will be sharing resources, updates, research, events, and spotlighting work from around the state. Our first issue can be found here. To receive these newsletters, please visit our website to subscribe.

March Literacy Update Now Available

This month you will learn about maximizing teaching tools, IDOE's Literacy Framework Phase II, and much more. The newsletter is available here.


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Weekly Updates

View previous weekly updates from Dr. McCormick here.  

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