An Update From the Indiana Department of Education for February 15, 2019

indiana department of education - doctor jennifer mccormick - superintendent of public instruction

Nominations Sought for Outstanding Educators

Dr. Mac

I encourage all of our school districts to nominate their exceptional science, technology, engineering, mathematics, and computer science teachers for the Presidential Awards for Excellence in Mathematics and Science for Teaching (PAEMST). Nominations can be submitted through the PAEMST website. The nomination deadline is March 1, and the application deadline is May 1.


Nominate a Deserving Food Service Employee for Annual Award


Also, don't let the hard work and dedication of your food service employees or colleagues go unnoticed! Nominate someone you admire for a School Nutrition Association Award. Click here for more details on the list of available awards. Please send all questions to Sheri Shipp.


Please take time to nominate deserving educators in your district for these prestigious recognitions.

Office of Student Services

Public School Transfers (Open Enrollment)

This memo serves as a reminder regarding the reporting process for school corporations accepting out-of-district students. IC 20-26-11-32 requires public school corporations to report to the Indiana Department of Education (IDOE) the date by which requests to transfer must be received by school corporations.


Office of Assessment

ILEARN U.S. Government ECA – Interest Survey 2019-2020 Test Windows

IDOE requests confirmation of interest in additional semester or trimester windows for the optional U.S. Government ECA. Corporation or school administrators are asked to complete this survey by Friday, March 1.

Winter 2018 ISTEP + Results Available

ISTEP+ Grade 10 Retest Phase 2 results as well as ISTEP + ECA Phase 1 results are now available. ISTEP+ ECA Phase 2 results are anticipated for Sunday, February 24.

Office of School Improvement

Sign Up Now! Social-Emotional Learning Q&A WebEx Coming February 19

The next Social-Emotional Learning Resources Q&A WebEx will be held February 19 from 3:00-4:30 p.m. EST. During the presentation, IDOE staff will share the newly released Social, Emotional, and Behavioral Wellness website, which includes competencies and toolkits. Please use the following link to register for this WebEx. After registration is submitted, additional WebEx information will be provided.

High Ability/AP Summer Institute Opportunities

Attention AP Calculus AB and AP Language and Composition teachers. If you have been teaching these courses three years or less, you are eligible to attend the AP summer institute for free. This offer is available for the first 25 teachers for each course. Please click here for details.

World Languages Revised Standards Open for Public Comment Until February 19

The revised Indiana Academic Standards for World Languages (Classical/Modern, East Asian, and American Sign Language Secondary) are open for public comment. Please click here for the surveys. These surveys will close February 19.

School Counseling February Newsletter

The School Counseling Team has released its February newsletter. This month, there are articles on suicide among teenagers, an AP update for counselors, and the self-care tip of the month. 

Math Framework Now Available

Phase I of the much anticipated IDOE Math Framework is here! We heard from the field that this resource would be valuable and have made it a reality! Mathematics educators from kindergarten through calculus can use this tool to assist in unpacking standards, vertically articulating their curriculum, identifying relevant academic vocabulary, and enhancing planning and instruction. Please contact Robin Conti with any questions.


Office of School Finance

February 1 Membership Count

The second membership count date is February 1. Although this is a required membership count for all public school corporations and charter schools, the data will NOT be used in the FY 2019 State Tuition Support formula. Specific information related to opening and closing times can be found in the DOE-ME layout in the Data Reporting Community of the Learning Connection. If you have questions, please contact either Melissa Ambre or Amy Pattison.

Save the Date - School Budget Workshop

The Indiana Department of Education Office of School Finance will sponsor a Budget Workshop on Wednesday, June 26. The workshop will be held at the Pike Performing Arts Center, 6701 Zionsville Road, Indianapolis. The program will begin at 9:00 a.m. (EDT) and contain numerous areas of interest to school corporation personnel. The workshop will include presentations on IDOE finance-related topics, data collection, and updates from the State Board of Accounts and the Indiana Employment and Education Relations Board. More information will follow at a later date.

Indirect Cost Rates

The Office of School Finance is accepting applications for FY 2020 Indirect Cost Rates through March 31. Local Education Agencies, including  school corporations and charter schools, that provided Form 9 financial data for FY 2018 are eligible to apply for FY 2020 indirect cost rates. New charter schools are eligible to apply, but will be subject to the median rate.  Information on the application process, and required documents can be found in the Finance Community of the Learning Connection under Files and Bookmarks > Indirect Cost Rates. Please email questions regarding indirect cost rates here.

2019 Summer School

The window to submit the Estimated Instructional Costs Report and List of Courses for Summer School 2019 is open. The Estimated Instructional Costs Report and List of Courses are required to be submitted on or before Monday, April 1. The Estimated Instructional Costs Report and List of Courses and the Final Costs Report (available July 29 - September 13, 2019) are required to be submitted by the posted deadlines in order to receive a payment for reimbursement of summer school costs.

The link to submit the Estimated Instructional Costs Report and List of Courses is here. Corporation administrators and school administrators may use their DOE Online credentials to login to the report. Detailed information about how to complete the report is included in 2019 Summer School 101. This link to the reports and additional information about the Summer School Program is posted here, and in the Finance Community on the Learning Connection under Files and Bookmarks > Summer School.

February State Tuition Support Distribution

The Office of School Finance has updated Special Education Grant funding to reflect actual November 30, 2018 special education counts. Updated State Tuition Support worksheets are available in State Aid here. The Form 54 State Tuition Support Monthly Distribution is also available. More information can be found in the attached memo. If you have questions about this information, please contact Melissa Ambre or Amy Pattison.


Office of Innovation

Employability Skills Standards

IC 20-30-5-14 states that not later than July 1, each school within a school corporation shall include interdisciplinary employability skills standards established by IDOE, in conjunction with the Department of Workforce Development, and approved by the State Board of Education, in the school's curriculum. The Employability Skills Standards are available for public comment here. Questions? Please contact Ben Carter.

College/Career Exploration Survey Needs Your Input

Indiana is seeking information about the variety of college and career readiness programs being implemented across the state. We’re requesting honest feedback to determine strengths, weaknesses, and overall usability of each program, course, or tool. In order to collect these results, we ask any classroom teachers, school counselors, or other staff implementing college/career exploration programs, to complete a 15-minute survey, related to their experiences. Please forward this survey to any staff members implementing college/career exploration in your corporation.

Survey respondents will be invited to register to win one of five $100 Amazon gift cards. This survey is being managed by Diehl Consulting Group, an independent party. Results will protect anonymity, and no attempt will be made to identify individual respondents. Thank you in advance for your support of this important initiative.

Applications for Spanish Visiting Teacher Program Now Available

Applications for the SY 2019-2020 Spanish Visiting Teacher Program can be found here. The application deadline is March 22.

Webex Series Continues March 5

The Office of Innovation will host its second Innovation Webex as part of a monthly series focusing on innovation in career preparation and work-based learning programs. On March 5, a one-hour Webex highlighting work-based learning strategies through the Pathways in Technology Early College High School (PTECH) model. PTECH is a four to six year program (grades 9-14) focused on engaging students in hands-on, project-based learning to be successful in careers in science, technology, engineering and math (STEM). Students successfully completing the program earn a high school diploma and an associate’s degree at no cost. Graduates are first in line for a job with industry partners in the growing STEM career fields. This Webex will take place Tuesday, March 5, from 3 p.m. - 4 p.m. EST. The registration form is available here. Please contact Ben Carter for additional information.


Office of Title Grants and Support

FY 2019 Title I Final Allocations and Carryover Available

Title I carryover funding from FY 2018 is now available for most LEAs within the Title I application center. LEAs who are in excess carryover status were individually notified, and once fulfilling those requirements, will be able to access available carryover funding as well. LEAs will need to open an amendment, and then click the “here” refresh link on the Summary page. When FY 2019 final allocations become available in the near future, LEAs will be individually notified. Final allocations are substantially similar to the interim allocations from earlier in the year. Questions can be sent to your assigned federal grants specialist, which can be found here.


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