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I wanted to address some important updates regarding the current weather conditions and their implications for our communities. Firstly, most of our state is experiencing abnormally dry conditions. As we approach Fourth of July celebrations, I urge everyone to exercise caution regarding fireworks and outdoor fires. We must prioritize safety and adhere to local regulations with the increased fire risk. Let's work together to ensure a safe and enjoyable holiday while minimizing the potential for wildfires and other emergencies.
Additionally, it is essential to note that we recently witnessed the impact of two significant storms within just 60 days. As we navigate through the season of pop-up storms, I encourage everyone to remain weather aware. Stay informed about weather forecasts and outlooks and be prepared to take necessary precautions to protect yourselves and your communities. By staying vigilant and knowledgeable, we can mitigate the risks associated with severe weather events and enhance our overall resilience.
This weekend, in particular, requires heightened awareness given the weather outlooks. Stay tuned to local weather updates, maintain open lines of communication with your teams and ensure that emergency response plans are current. Remember, your role as emergency management personnel is vital in keeping our communities safe and resilient. Thank you for your dedication and unwavering commitment to serving others. Together, we can navigate these weather challenges and continue safeguarding our residents' well-being.
Stay safe, stay weather aware and thank you for your continued efforts.
 Mary Moran, Emergency Management & Preparedness Director
Response and Recovery Updates
Request for Public Assistance Deadline
All state, local, and private nonprofit entities within the Presidential Declared Public Assistance Disaster Event, DR4704, counties of Benton, Brown, Clinton, Johnson, Monroe, Morgan, Owen, Sullivan, and White Counties must have their Request for Public Assistance (RPA) submitted by TODAY June 30, 2023, 11:59 p.m. Submit RPAs through FEMA’s Grants Portal here. If you have issues during the application process, please apply by filling out the attached paper RPA form and email to pa@dhs.in.gov by June 30, 2023, 11:59 p.m.
Those who miss this deadline must contact the State Public Assistance Program at pa@dhs.in.gov and request an extension to that deadline by providing a detailed justification as to why the deadline was unattainable. The request for an extension must be received by July 3, 2023.
IDHS still has non-contact, infrared thermometers available. Each case of NCITs contains 42 kits.
Supplies are on a first come, first served basis, and all requests should be made via the IDHS Logistics Section Chief, Melanie Pattenaude (mpattenaude@dhs.in.gov).
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PPE & Supplies Available
The Indiana Department of Health (IDOH) has quantities of PPE supplies available for request. The list below contains some of the general items that are available for First Responders to request: A list with specific item number and description is also attached.
- Face Masks
- Face Shields
- Gloves
- Goggles
- Gowns
- Respirators, N95s
- Hand Sanitizer
Please review the attached IDOH Langham portal guidance before placing an order to ensure you are selecting the correct registration code. The registration code is found in the first paragraph. Link to access portal: warehouse@elangham.com. For portal assistance please contact Covidsupport@elangham.com or 866-926-3420.
Planning Updates
New Mass Care and Logistics Planning Manager
The IDHS Planning Section welcomes Mallory Whitsett as the new Mass Care and Logistics Planning Manager. Mallory joins IDHS from the Marion County/City of Indianapolis 911/ Public Safety Answering Point (PSAP). Whitsett’s critical thinking skills and impressive hands-on public safety collaboration with law enforcement, fire and EMS are an excellent addition to the Planning and Assessment team. Whitsett also is the District 4 Planning point of contact.
2024 Total Solar Eclipse
Planning continues to work with local and state partners on the 2024 Total Solar Eclipse (TSE) Planning efforts. The next TSE Planning Meeting is Mon., July 10, online only. If you did not receive an invitation and would like to, please email IDHS Planning at planning@dhs.in.gov asap. Sub-committees are developing a plan using subject matter experts by dividing and conquering. Over 100 agencies are involved in the state planning efforts for the 2024 Total Solar Eclipse. After-action reports and discussions with Kentucky and other states aim to create an experience for visitors and Hoosiers alike and avoid some of the issues that occurred during the previous Total Solar Eclipse.
SEAR Update
IDHS and the United States Department of Homeland Security (U.S. DHS) are requesting information on special events scheduled to occur in your county between Dec. 1, 2023, and Nov. 30, 2024.
- Please submit the information into the WebEOC Special Event/SEAR board by Fri., Aug. 25, 2023.
The special event information you provide will be used by U.S. DHS to assign each special event a special event assessment rating (SEAR) level. An event’s SEAR level is used to determine if any federal support may be available for an event and may increase the grant funding Indiana receives from U.S. DHS. For example, the State Homeland Security Program (SHSP) grant gives increased funds to states that have a higher risk. One of the factors U.S. DHS considers when determining a state’s risk is the number and nature of special events in a state. Therefore, the more robust special event data provided, the better chance Indiana has to obtain increased grant funding.
If you have any questions or issues, please contact the SEAR Program Manager, Janice Lee at jalee@dhs.in.gov or 317-605-7005.
Stakeholder Preparedness Review (SPR)
The SPR is a self-assessment of a jurisdiction's current capability levels against the targets identified in the Threat and Hazard Identification and Risk Assessment (THIRA). The SPR is due no later than Oct. 31, 2023. If you would like to discuss your county SPR with Cybersecurity and Risk Assessment Planning Manager Joshua Kiilu, please contact him through email at jkiilu1@dhs.in.gov or his office number at 317-601-4598.
Planning Assistance
The IDHS Planning Section values its local partnerships and it hopes to continue building those relationships as local and state government plan for all disasters. Each IDHS Planner is assigned at least one district to assist in the planning efforts as requested. The updated list is below:
District 1 – Joshua Kiilu – jkiilu1@dhs.in.gov
District 2 – Felicia Wolfe – fwolfe@dhs.in.gov
District 3 – Peri Rogowski – progowski@dhs.in.gov
District 4 – Mallory Whitsett – MWhitsett@dhs.in.gov
District 5 – Janice Lee – jalee@dhs.in.gov
District 6 – Bryce Ahnafield – brahnafield@dhs.in.gov
District 7 – Janice Lee – jalee@dhs.in.gov
District 8 and 9 – Beth Carpenter – elcarpenter@dhs.in.gov
District 10 – Allison Curry – acurry@dhs.in.gov
You can also reach out to the general IDHS Planning email at planning@dhs.in.gov. The email is monitored daily.
Training
Upcoming Trainings
Registration in ACADIS
Sport Event Risk Management (AWR-167)
- July 17, 2023 - July 18, 2023
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Henke Hall of Champions, IU Memorial Stadium, 701 East 17th St., North End Zone Bloomington, IN 47408
Sport & Special Event Public Information & Emergency Notification (MGT-467)
- July 17, 2023 - July 18, 2023
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Henke Hall of Champions, IU Memorial Stadium, 701 East 17th St., North End Zone Bloomington, IN 47408
L103 Planning: Emergency Operations
L146 HSEEP/Homeland Security Exercise
- Aug. 14- Aug. 15, 2023
- Health Care Foundation of LaPorte, 140 East Shore Parkway, LaPorte, IN 46350
Medical Preparedness & Response Bombing Incidents
- Aug. 21, 2023 - Aug. 22, 2023
- Henke Hall of Champions, IU Memorial Eskenazi Health, 720 Eskenazi Ave., Indianapolis, IN 46202
L105 Public Information and Warning
- Aug. 28 - Aug. 30, 2023
- Evansville EMA, 3500 Harlan Avenue, Evansville, IN 47711
Senior Officials Workshop for All Hazards Preparedness (MGT-312)
L101 Foundations of Emergency Management
- Sept. 18 - Sept. 22, 2023
- Whitley County Government Center, 220 W Van Buren Street, Room A & B (Lower Level), Columbia City, IN 46725
Exercise Update
Total Solar Eclipse (TSE) Seminar
IDHS invites you to the Total Solar Eclipse (TSE) Seminar on Sept. 28, 2023. The purpose of this seminar is to present the State of Indiana Special Event Overview document, inform participants of available tools, resources and sub-committee efforts, and discuss lessons learned from other TSE event(s). This event will be hybrid, and you can register below.
Corrective Action Plan for 2022 Operation Lights Out Full-Scale Exercise
The IDHS Exercise Section is working on its corrective action plan (CAP) for the 2022 Operation Lights Out Full-Scale Exercise with the central districts and the 2022 Operation Unify Functional Exercise with the northern districts. The CAP allows tracking corrective actions identified in the exercise’s after-action report. This new CAP tracker was developed this year and will be used for IDHS-sponsored tabletop and operations-based exercises.
Currently, corrective actions are tracked bi-annually. Tracking corrective actions supports continuous improvement within the preparedness cycle, and findings will be incorporated into future exercise designs.
Civil Unrest Tabletop/Functional Exercise
IDHS is hosting a one-day exercise that will provide participants the opportunity to discuss their plans and validate their local response processes to a civil unrest event surrounding the 2024 presidential election.
Exercise date: Tues., Sept. 26, 2023
Time: 9 a.m. to 3:30 p.m. Eastern Time (ET)
Location: In-person at Beck’s Hybrids in Atlanta, IN.
If you have any questions, please reach out to Central District Exercise Program Manager Elaina Aprea at ederrer@dhs.in.gov.
Grants Update
Secured School Safety Grant application period now open
The Fiscal Year 2024 Secured School Safety Grant (FY24 SSSG) is accepting applications. The application period will close July 26, 2023, at 4:30 p.m. EDT. No late or incomplete applications will be accepted.
The period of performance for the FY24 SSSG will be Sept. 1, 2023, through Aug. 31, 2024.
The Notice of Funding Opportunity for FY24 SSSG includes all the information necessary for a successful grant application for the SSSG program.
SSSG Training Session
IDHS is offering two virtual training sessions with a question-and-answer opportunity via Microsoft Teams. After registering for the training sessions, participants will receive an email containing the link to join the meeting.
Training session 1:
Wed., July 12, 2023 10 a.m. EDT
Training session 2:
Wed., July 19, 2023 10 a.m. EDT
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