[IARA - County/Local Records Custodians] Monthly Bulletin and Chat Invitation September 27, 2023

🥧💨🍂 Simply September Vibes, Records Custodians! 🍂💨🥧

I feel like I'm going to vibe with September this year. Hopefully the month brings a glimpse of cool air and fall weather. My September involves a lot of friend gatherings and outdoor activities before the winter settles in. I hope you are having a swell September too!

Last Month's Chat

On MS Teams, we had our August Records Custodians Chat. We met with 30 Records Custodians from various county/local offices.

Attending from IARA were Amy Christiansen, Amy Robinson, Anna Lucas, and Kim Hagerty.

We discussed August's bulletin topics, including the Modern Military Records training, the new building & groundbreaking, the Coroners discussion, and IARA Website Updates.

I've posted a link to the YouTube video of July's chat to our RM Bulletins and Chat Archive, where you can also find all of the previous bulletins I've sent out. 

News You Can Use:  No Travel October & New Guidance Soon!

I will not be traveling in the month of October; I will be taking a break to focus on other records management goals and projects in the office. I will resume travel in November. If you'd like me to visit your office or county to help with your records management needs, please email me at cty@iara.in.gov.

IARA is hoping to release its new guidance on storing permanent and critical records in October. Be on the lookout for the new guidance in our next email bulletin and Teams chat. Fingers crossed!

RM Topic of the Month: Customer Satisfaction Survey

This is a survey created by the Records and Information Management division of the Indiana Archives & Records Administration to provide the best customer service possible to all county/local government offices.

If you have interacted with the RIM division, please consider giving us feedback on this survey to help us improve upon our customer service!

And share the Survey link with other county/local offices if you wish. 

September Records Custodians Chat

Our next Records Custodians Chat will be happening on the 27th. 

Meeting Information 

Date: September 27, 2023
Time: 11 a.m. to 11:30 a.m.  EST
Place: Microsoft Teams

About the Meeting

This 30-minute meetup is an informal setting in which to ask questions or talk about records management concerns; normally I'll begin by introducing any IARA colleagues attending, talk a bit about the topic of the monthly bulletin and make any announcements, then open things up for questions and discussion.

I've included an agenda to help keep me us all on topic, so there'll be plenty of time for your questions and records management discussion once Amy remembers to click Mute!

Adding Yourself to the Meeting Invite List

✉ Desktop Outlook

• Save the attached file to your desktop.
• Make sure Outlook is open.
  
• Double-click the .ics file.
  
• Outlook will open it up as a traditional meeting invitation.
• Click "Accept" to add it to your calendar.
• Because this meeting is recurring, you should never have to add yourself again.

✉ Outlook on the Web

• Save the attached file to your desktop.
  
• In your web version of Outlook, go to the Calendar page.
  
• Choose "Add Calendar," then in the left pane, "Upload from file."
  
• Click "Browse" and find the .ics file, then click "Open."
  
• Choose a preferred calendar from the dropdown list. (Even if you only have one.)
• Click "Import."
• Outlook will add the meeting to your calendar.
• Because this meeting is recurring, you should never have to add yourself again.

Meeting-Up in MS Teams

Are you new to using Microsoft Teams? No worries, IARA can help you navigate.

MS Teams is a collaboration app that many state agencies are now using to stay organized and have conversations with colleagues inside and outside of the agency.

But if your agency doesn't use Teams? No worries. You don't need to have the software installed on your computer to participate in a Teams call. 
 

To Join the Meeting By Phone

1. Dial 317-552-1674 at the designated meeting time, then enter this PIN when prompted: 
   614 865 189#
   
   
2. We'll let you into the meeting.
    

To Join the Meeting by Computer

1. Click meeting link here at the designated meeting time. 
   
   
2. A new tab or window will open in your default web browser. From there:
   
   
   • Choose the option to join on the web if you don't normally use Teams, then click "Join now."
     
     
   • Join through your desktop or mobile application if you're familiar with using Teams and would prefer that to the web version. 
      

If you have other questions about how to use Teams, or about the meetup, just contact me and we'll figure things out together!

. . .

AMY CHRISTIANSEN

Records Management Liaison

Indiana Archives and Records Administration

o: 812-929-3882

e: achristiansen@iara.in.gov

w: www.in.gov/iara

a: 402 W Washington St, Room W472, Indianapolis, IN 46204

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