IARA County/Local Records Management - IARA Divisions & Services

Greetings County/Local Agencies,

 

Welcome to 2022!

 

I'd like to start the new year off with reviewing the different divisions and services within the Indiana Archives and Records Administration. Each division or service could potentially help you with your agency needs. 

 

Records Management Division:

• Develops records retention schedules, provides online, public access to all active retention schedules, works with government offices and employees to apply those retention schedules to their actual records.
• Contact email for county/local agencies: cty@iara.in.gov

State Records Center:

• Works primarily with state government agencies, providing temporary storage and document circulation for inactive records.
• Contact email: recordscenter@iara.in.gov

Indiana Archives:

• Permanently collects legally and historically valuable Indiana government records, provides public access to those records that are not confidential by law, maintains secure storage of microfilm negatives created by the State Imaging and Microfilm Laboratory.
• Contact email: arc@iara.in.gov

Electronic Records Program:

• Advises government agencies on the management of electronic record formats and systems, works with Records Management, Indiana Archives and government offices to develop policies/procedures for e-records, transfers and accessions archival electronic records into the Indiana Archives collections.
• Contact email: erecords@iara.in.gov

Conservation Laboratory: 

• Restores and repairs legally and historically valuable records, serves as a resource for disaster preparedness and emergency planning, advises government agencies on proper records preservation methods.
• Contact: Elizabeth Hague, ehague@iara.in.gov

State Imaging and Microfilm Laboratory: 

• Performs preservation microfilming of critical, permanent and long-term records, with experience in handling delicate and or damaged records, converts microfilm and paper-based records to digital access formats as technology/work environments change, preserves electronic records by writing files to microfilm as a secure back-up file to digital content management systems.
• Contact email: imaging@iara.in.gov

Forms Management Division:

• Assigns a master number (State Form Number) to all official state government agency forms, both paper and electronic, maintains a master file folder and database record for each State Form, designs forms for agencies and analyzes/approves the design of agency-created forms.
• Contact email: fmd@iara.in.gov

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Stay safe, healthy, and warm this January!

 

AMY CHRISTIANSEN

Records Management Liaison

Indiana Archives and Records Administration

o: 812-929-3882

e: achristiansenjanicki@iara.in.gov

w: www.in.gov/iara

a: 402 W Washington St, Room W472, Indianapolis, IN 46204

 

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