[IARA - State Agency Records Managers] Monthly Bulletin and Chat Invitation, December 2021

Happy Month of Gifts, Agency Records Managers!

My gift to you is an early bulletin. The State Imaging and Microfilm Lab's gift to me is handing me my News section on a pretty poster platter. 

Before that, though, there's the recap of our November RM Chat, on the 28th. Attending were Chandler Lighty, IARA's Executive Director, and IARA staffers Jackie Swihart (Deputy Director for Forms Management, the State Imaging and Microfilm Lab, and the State Records Center), Sam Putnam (State Records Center Director),  Meaghan Fukunaga, Deputy Director for Records Management, Jeannine Roe (Electronic Records Archivist), Amy Christiansen (Records Management Liaison), and Kara Chinn (Records Management Coordinator), alongside six Records Managers representing six different agencies.

We discussed November's bulletin topics (Our new Records Management Coordinator Kara Chinn, and the State Imaging and Microfilm Lab) in more depth, with a presentation from SIML staff, and an invitation to their first SIML Open House, coming up next week and also in the next section!

 

News You Can Use

Records Management staff will also be present if you have questions about how imaging and microfilm relate to your records retention schedule.

 

News You Can't Use

In IGCS W472, we come prepared. We have two trees, to remind everyone that proper backups are an important way to ensure that your agency's critical records are available in the event of an emergency.

And also because I had two trees in my garage, so I brought them both.

 

RM Topic of the Month: Your Records Management Team!

We've been talking about our deeply-welcome new staff a lot recently, but I've never really given you the run-down of who's over here at IARA developing your records retention schedules, answering your questions, and helping to solve your records management concerns. That changes now!

Team Member	Title	What They Can Help With
Meaghan Fukunaga mfukunaga@iara.in.gov	Deputy Director for Records Management	Electronic records Policy development Administrative-level records decisions General records management questions Seeing the funny side of technological ridiculousness
Jeannine Roe jroe1@iara.in.gov	Electronic Records Archivist	Electronic records Records technology issues Transferring e-records to the State Archives Electronic collections at the Archives Saying yes to every silly SECC idea we think up
Amy Robinson arobinson@iara.in.gov	Records Analyst (state government)	Agency retention schedule updates Interpreting retention schedules Outreach and education for state agencies General records management questions IARA's website Anything purple
Amy Christiansen achristiansenjanicki@iara.in.gov	Records Management Liaison (county/local government)	County/Local retention schedule updates Interpreting retention schedules Outreach and education for local entities General records management questions Playing along with all of Other Amy's "Other Amy" jokes
Kara Chinn kchinn@iara.in.gov	Records Management Coordinator	County/Local notices of destruction / PR-1s State Records/Forms Coordinator changes Project assistance Making sure that RM Chat you're in is recorded General records management questions Directing non-general questions to IARA staff who can help Holiday decoration shenanigans

 

December Records Managers Chat

Our next Records Managers Chat will be happening just two weeks from now! 

Date: December 16th, 2021
Time: 11:00 a.m. to 11:30 a.m. eastern time
Place: Microsoft Teams

About the Meeting

This 30-minute meetup is an informal setting in which to ask questions or talk about records management concerns; normally I'll begin by introducing any IARA colleagues attending, talk a bit about the topic of the monthly bulletin and make any announcements, then open things up for questions and discussion.

Adding the Meeting to Your MS Outlook Calendar

✉ Desktop Outlook

• Save the attached MonthlyStateRecordsManagersChat.ics file to your desktop.
• Make sure Outlook is open.
  
• Double-click the .ics file.
  
• Outlook will open it up as a traditional meeting invitation.
• Click "Accept" to add it to your calendar.

✉ Outlook on the Web

• Save the attached MonthlyStateRecordsManagersChat.ics file to your desktop.
  
• In your web version of Outlook, go to the Calendar page.
  
• Choose "Add Calendar," then in the left pane, "Upload from file."
  
• Click "Browse" and find the .ics file, then click "Open."
  
• Choose a preferred calendar from the dropdown list. (Even if you only have one.)
• Click "Import."
• Outlook will add the meeting to your calendar.

Meeting-Up in MS Teams

Are you new to using Microsoft Teams? No worries, IARA can help you navigate.

MS Teams is a collaboration app that many state agencies are now using to stay organized and have conversations with colleagues inside and outside of the agency.

But if your agency doesn't use Teams? No worries. You don't need to have the software installed on your computer to participate in a Teams call. 
 

To Join the Meeting By Phone

1. Dial 1-317-552-1674 at the designated meeting time, then enter this PIN when prompted: 
   489 794 94#
   
   
2. We'll let you into the meeting.
    

To Join the Meeting by Computer

1. Click here at the designated meeting time.
   
   
2. A new tab or window will open in your default web browser. From there:
   
   
   • Choose the option to join on the web if you don't normally use Teams, then click "Join now."
     
     
   • Join through your desktop or mobile application if you're familiar with using Teams and would prefer that to the web version. 
      

If you have other questions about how to use Teams, or about the meetup, just contact me and we'll figure things out together!

. . .

Looking forward to seeing you,

Amy A. Robinson  (CIP) | (she/her)
State Government Records Analyst
Indiana Archives and Records Administration

o: 317-232-3285  |  f: 317-233-1713
e: arobinson@iara.in.gov |  w: www.in.gov/iara
a: 402 W. Washington St., Room W472, Indianapolis, IN 46204

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• Monthly State Records Managers Chat.ics