IARA County/Local Records Management - Using State Forms

Hi Clerks and staff,

Following up on the theme of Records Management 101, for the rest of January, I will be sending you an email series on the use and application of the most often utilized forms for County and Local Records Management: State Forms 44905 or Notice of Destruction and 30505 or PR-1. These forms were recently updated in 2020 for your convenience. 

When to use the forms:

• SF 44905: Notice of Destruction of County/Local Government Records in Accordance With an Approved Retention Schedule, this form is to be used only for documenting the destruction of scheduled records.

• SF 30505: Request for Exception to County/Local Retention Schedule or Permission to Dispose of Non-Scheduled County/Local Public Records (PR-1), this form is to be used to destroy unscheduled records or transfer the ONLY copy of scheduled public records to the Indiana State Archives or a local historical entity. 

The next two emails will be about the process for both 44905 & 30505 including the approvals needed. 

AMY CHRISTIANSEN JANICKI

Records Management Liaison

Indiana Archives and Records Administration

o: 812-929-3882

e: achristiansenjanicki@iara.in.gov |

w: www.in.gov/iara

a: 402 W Washington St, Room W472, Indianapolis, IN 46204

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