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 August 2023
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Inside this issue:
Department of Education Resources
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Upcoming Deadlines
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Due Date
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What's Due
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August 15
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School bus driver authorizations for FY24
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September 15
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CAR, SES, and ATR Due
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September 15
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Request/Exhibit Deadline for October SBRC Hearing
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October 2
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Facilities, Elections, and Sales Tax Data Collection Due
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October 2
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LEP Allowable Costs Application Due
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Staff Contact Information
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Certified Annual Report (CAR) instructions may be found on the Department’s Certified Annual Reports webpage. For more information, see the CAR application article in the Applications section below titled “Certified Annual Report - Due on or before September 15”.
Special Education Supplement (SES) instructions may be found on the Department’s Special Education Finance webpage. For more information, see the SES application article in the Applications section below titled “Special Education Supplement - Due on or before September 15”.
Annual Transportation Report (ATR) instructions may be found on the Department’s Transportation Publications and Data webpage. For more information, see the ATR application article in the Applications section below titled “Annual Transportation Report - Due on or before September 15”.
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Question: May school districts pay for officials from the General Fund?
Answer: Yes, school districts may pay for officials from the General Fund.
A similar question is answered on page 66 of the Student Activity Handbook of Frequently Asked Questions as provided below.
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Question: Is it appropriate for a district to pay sporting event referees/officials from the General Fund rather than the Student Activity Fund?
Answer: Yes; either the Student Activity Fund or General Fund may be used to pay costs related to referees/officials. Iowa Code section 298A.8 requires a Student Activity Fund be established to account for revenues from the student activity program which is required to be offered by the district under Iowa Administrative Code r. 281 – 12.6. Iowa Administrative Code r. 281 – 98.70(2) states the expenditures appropriate to the Student Activity Fund which include ordinary and necessary expenditures of operating school district-sponsored and district-supervised student co-curricular and extracurricular activities. This code section simply restricts the use of the revenues captured in the activity fund but does not limit the district from expending General Fund monies for the same types of expenditures. Iowa Administrative Code r. 281 – 98.61(2) provides the appropriate uses of the General Fund; subsection “a” allows for expenditures supporting day-to-day operations and sub-section “t” includes paying any other costs not required to be accounted for in another fund.
The district should exercise its authority under Iowa Code section 279.8 and responsibility under Iowa Code section 280.14 to establish policies for its extracurricular activities. These policies may address the “ordinary and necessary” costs that the district expects to be expended from the Student Activity Fund as well as those expenditures the district considers more appropriate to the General Fund.
Question: What other sources may school districts use to pay for costs related to the district’s student activity program besides the Student Activity Fund?
Answer: The Student Activity Fund, as a special revenue fund, is used to ensure funds received to support student activities (e.g., gate receipts, fundraiser proceeds) are restricted for the purpose intended. However, the Student Activity Fund is not the only available source to pay for costs related to student activities. Below are a few popular examples of costs related to student activities that could be appropriately expended from another fund.
- Appropriate student activity expenditures from the General Fund.
- Salaries and benefits for coaches.
- Transportation for students to co-curricular or extracurricular activities.
- Activity staff travel costs to activities.
- Costs related to referees/officials.
- Appropriate student activity expenditures from PPEL or SAVE.
- Equipment or technology purchase exceeding $500 in value per purchase.
- Construction costs related to the student activity program.
- Rental of facilities for district-sponsored co-curricular and extracurricular programs.
A similar question is answered on page 3 of the Student Activity Handbook of Frequently Asked Questions as provided below.
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Question: From which funds is it appropriate to pay for costs related to the district’s student activity program?
Answer: There are multiple funds from which student activity program expenditures would be appropriate. Some examples include the Student Activity Fund for any ordinary and necessary costs related to the program (e.g., supplies, uniforms), General Fund (e.g., staff salary, benefits, transportation), PPEL Fund for related capital costs (e.g., eligible equipment, greenhouse construction), and Enterprise Fund for costs related to enterprise activities (e.g., student farm). There are a number of costs that could be equally appropriate to multiple funds.
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Reminder: Districts may purchase new vans up to 10-passenger and used vans up to 12-passenger.
Situation: A school district recently purchased a brand new 8-passenger van from a local dealer. When the vehicle arrived, it was actually a van that was designed as a 14-passenger van with only eight seats. This vehicle does not meet State requirements for vehicles used for transporting pupils; therefore, the district returned the vehicle to the dealer.
Resources: This information, including related code references, were included in the March 2023 SBA article "Use of 12-Passenger Vans for Student Transportation". Summarized in the article are the definitions between new and used vehicles, an explanation of allowable passenger capacities, and the criteria for purchasing these vehicles.
The 2019 legislation that allowed for the use of larger vans by Iowa schools is very clear about the capacity of the vehicle being the designed capacity rather than the rated capacity. Some new vans are being built with the same number of seat tracks in the floor regardless of the number of seats being installed. This results in a designed capacity that is typically larger than the number of seating positions being installed. This practice does not meet the State requirements. Thus, when purchasing a van, due diligence should be taken to ensure the number of seat tracks matches the number of seating positions. Legal references on this topic can be found at Iowa Code section 321.373. Federal school bus regulatory information can be found on the website of the National Highway Traffic Safety Administration in the FAQ and School Bus Safety pages.
Questions: If you have any questions, please contact Max Christensen at max.christensen@iowa.gov or 515-336-3965 or your area’s designated bus inspector: Joe Funk (eastern region) at joseph.funk@iowa.gov or 515-669-4987, Tom Simpson (western region) at tom.simpson@iowa.gov or 515-326-1022, or Verlan Vos (central region) at verlan.vos@iowa.gov or 515-669-4994.
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Although the CAR - 2023 COA Test Records application remains available for use for individual records, the CAR – 2023 Upload and Reports application must be used for a full file upload once the application is open on August 15. Multiple uploads can take place in the Upload and Reports, just as they can in the Test Records. Please read the home page for any important messages. Districts must comment on any warnings remaining on the CAR, giving a brief explanation as to why each situation is not applicable to their district. If the situation is applicable, corrections need to be made in the FY23 district financials and the district must reupload the CAR file.
A “Certify” button will not appear until the file is edit free and comments have been made for each remaining warning.
Extension Reminder: By rule, extensions are available only for good cause such as illness or death of the staff member responsible for the filing, acts of God, or unforeseeable unusual or unique circumstances (281 IAC 99.3). Please refer to the CAR instructions for more information about extension requests. Extension requests can be emailed to kassandra.cline@iowa.gov, but no sooner than two weeks prior to the due date and no later than two days prior to the due date.
Flexibility Account Reminder: If the district has expenditures paid from the flexibility fund account, the board-approved resolution required by Iowa Code subsection 298A.2(2) is statutorily required to be filed with the Department. Please send to song.luong1@iowa.gov in the Bureau of School Business Operations, if you have not done so already.
Certifying the CAR
Make sure to plan sufficient time to thoroughly review what is about to be certified before clicking the “Certify” button. The Special Education Supplement (SES), the Transportation Annual Report (ATR), and the CAR itself are not the only reports that should be reviewed prior to certification. The LEP Allowable Costs application will also pull data from the CAR.
Completing the CAR is a significant culmination to more than a year’s worth of work, and viewing the reports created by the CAR is an important step needed before certifying to help ensure accuracy of the submission.
- Balance Sheet
- Review the balances of each account and compare it to the prior year.
- Think through any large variances to determine a reasonable explanation. Perhaps a second look for accuracy is in order.
- Are all payables and receivables booked?
- Are the fund balances accurate? Is the committed fund balance the balance the board acted upon by June 30? If there were expenditures against this balance during the year, has the balance been adjusted accordingly? If there is an assigned fund balance, is it accurate? Are the amounts as expected? Take a quick look at the expenditures for each categorical—do they appear appropriate?
- In the proprietary and fiduciary funds (60 – 89), does Account 76X, Investments in Capital Assets, Net of Related Debt, equal the balance of the capital assets less depreciation?
- Treasurer Report by Fund
- This report is a quick summary of beginning balance, revenues, expenditures, and ending balance. Compare the beginning balance to the beginning balance on the district’s software. The adjustments to the beginning balance row is a forced adjustment if the report does not add up—this should be zero. Compare balances, revenues, and expenditures to the prior year for consistency. Research any large variance if an explanation does not come to mind.
- Revenues and Expenditures
- Same as above. Compare values to the prior year and research large unusual variances.
- Miscellaneous Income and Expenditure Report
- Same as above. Compare values to the prior year and research large unusual variances.
- Does the maximum cash reserve levy amount seem correct in comparison to expected, or last year? If not, are all payables/expenditures coded? Are fund balances coded correctly, as unassigned and assigned fund balances flow into this formula?
The CAR is used extensively to provide the data required for federal reporting purposes. The state files reports with the U.S. Census Bureau, the National Center for Education Statistics (NCES), and provides a smaller data collection to the National Education Association (NEA).
If you have further questions or need assistance with uploads, reports, account codes or journal entries, please contact Kathy Bowers at kathy.bowers@iowa.gov or 515-210-9674, Jina Brincks at jina.brincks@iowa.gov or 515-313-5942, or Song Luong at song.luong1@iowa.gov or 515-205-0259.
The Special Education Supplement (SES) is now available through the Iowa Education Portal. On the initial screen of the application, there is a link to obtain the “District Resident Tuitioned Out Report,” which contains information needed for Screen 1 of the SES. The SES is due September 15 and must be certified on or before that date. Districts must receive board approval for the “Request for Modified Allowable Growth and Supplemental Aid” for their special education deficit. However, districts can include this request on their September or October school board meeting agenda. Please upload your board minutes on the Certification Screen of the SES.
If you have further questions related to the SES, please contact Luke Markway at luke.markway@iowa.gov or 515-393-8349.
The Annual Transportation Report has many features and capabilities to make it easy to complete and to assist in ensuring accuracy. Many items will be pre-populated from the district's CAR and Vehicle Information System (VIS) data; however, there are four things the district must provide manually:
- The number of miles traveled.
- The number of days buses operated.
- The number of students transported.
- The aggregate number of weeks students were transported.
Troubleshooting tip: The number entered into the “aggregate weeks” column by the district should be the sum total of weeks for the individual riders – not the total number of weeks for the riders as a group. For example, if buses ran for 36 weeks and 10 students rode the buses every week, the total aggregate weeks would be 360 (10 students x 36 weeks) rather than 36.
The aggregate weeks information is used to calculate the average number of students transported, which is shown in Line 1 of the "Miscellaneous" form of the application (total aggregate weeks/number of weeks = average number of students). This is a good item to spot check to make sure the number seems reasonable. Keep in mind a student need only ride a bus one time per week to be counted for one aggregate week.
Please refer to the full instructions posted on the Transportation Guidance webpage of the Department's website. For further assistance, please contact Max Christensen at max.christensen@iowa.gov or 515-336-3965.
All school business officials and other district and AEA staff responsible for completing the Special Education Supplement, Special Education Billings, Claim Forms, and Medicaid Claiming are reminded to check whether the contact person(s) listed for each of these applications is correct. Please verify that the individuals, telephone numbers, and email addresses are current. This process may be completed on the main page of the Tuition In Billing program.
If you have further questions, please contact Luke Markway at luke.markway@iowa.gov or 515-393-8349.
The intent is to have the Fall BEDS Staff application open by late September. At this time, the Operational Sharing application is planned to be open on October 1, with a certification deadline of October 30.
While districts do not need to have their Fall BEDS Staff certified before completing the Operational Sharing application, both the district holding the contract and the district purchasing a portion of a person’s contract must report the shared individual in Fall BEDS Staff in order for the sharing to appear in the Operational Sharing application.
- The contract-holding district reports the individual’s entire salary, benefits, and FTE according to the employee’s contract.
- The district purchasing a portion of the contract reports the combined amounts of salary and benefits in the “purchased amount” field. This field is located on the Edit Assignment screen where the district selects the shared status. The district purchasing the service also reports the individual’s FTE according to the portion being purchased. The FTE field is located on the Edit Position screen.
The maximum FTEs a district can generate remains at 21. Sharing arrangements that qualify for shared operational function supplementary weighting are limited to the following position codes in Fall BEDS Staff:
- Superintendent (9 FTEs)
- Business Management (each district can generate supplementary weighting for only one of the following) (4 FTEs)
- 612 - School Business Official (each district can only have one SBO)
- 133 - Other Business Official
- 112 - Board Secretary
- HR Manager (4 FTEs)
- Transportation Director (4 FTEs)
- 167 - Transportation Director
- Operation & Maintenance Director (4 FTEs)
- 168 - Operations Director
- Curriculum Director (2 FTEs)
- 633 - Director/Coordinator/Department Head
- Counselor (2 FTEs)
- Social Worker (2 FTEs)
- 624 - Social Worker
- 198 - Social Worker (Non-BoEE licensed)
- Special Education Director (2 FTEs)
- 515 - Special Education Director
- Workplace Learning Coordinator (2 FTEs)
- 633 - Director/Coordinator/Department Head, assignment 50040
- Mental Health Professional with Statement of Professional Recognition (SPR) from BoEE (2 FTEs)
- 621 - Mental Health Professional
- School Resource Officer (2 FTEs)
- College and Career Counselor or Coordinator (2 FTEs)
- o 720 - College and Career Transition Counselor (licensed)
- o 199 - College and Career Transition Coordinator (non-licensed)
Each district that enters into an eligible sharing agreement with eligible sharing partner(s) will generate supplementary weighting as designated above. A district can only generate supplementary weighting for sharing one individual per position. If an individual holds two eligible operational sharing assignments and is shared with another district for both assignments, only one of the two positions will generate supplementary weighting, assuming the minimum 20 percent time requirement is met.
Social Workers must be licensed by the Iowa Department of Public Health and hold either a master social worker or independent social worker license. To verify a social worker’s license type, go to the Iowa Department of Public Health’s online license search.
For new sharing arrangements involving other governmental entities that are not another Iowa public school district or AEA, please submit a copy of the sharing contract and job description to scott.dryer@iowa.gov.
This information is used to verify the sharing arrangement as eligible for generating supplementary weighting.
New sharing arrangements should begin at the beginning of the normal contract period. For example, a 12-month position begins July 1. A new sharing arrangement involving five districts, each purchasing 20 percent of the contract for a position that does not begin until November 1, would be ineligible for operational sharing during the first year of the arrangement. One-third of the year would have transpired. Each district would then have contracted for only two-thirds of 20 percent, or 13.3 percent (0.133 FTE) of the full-time equivalent. However, if a sharing arrangement is contracted to begin October 1 and involves only three partners, each purchasing a minimum of 27 percent of the full-time contract, each partner would then meet the 20 percent minimum (three-fourths of 0.27 = 0.203 FTE).
If you have further questions regarding Fall BEDS or Fall BEDS Staff, please contact Shelly Wolterman at shelly.neese@iowa.gov or 515-336-3859. Additional information regarding reporting of shared positions in Fall BEDS Staff can be found on the Fall BEDS Staff Documentation section of the Fall BEDS webpage.
If you have further questions regarding Operational Sharing, contact Scott Dryer at scott.dryer@iowa.gov or 515-402-8700.
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The Iowa Chart of Account Coding is regularly updated to reflect changes necessary to meet fiscal reporting needs. The most recent updates are provided below. Updates are posted each month to this document which can be found on the Department’s Uniform Financial Accounting webpage.
July 2023
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Account Code
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Description
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Source 3804
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State Replacement for Two-Tiered Assessment Limitation (Tax funds only) (Jul23)
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The accounting period in which funds are available for use (i.e., received in the district's bank account) will impact how the TPRA funds are recorded. Funds that are received after the 60-day accrual period (August 31) are recorded as a receivable, Account 141 and a deferred inflow, Account 623 on the balance sheet.
In a TPRA fiscal agent/partner situation, if the grant reimbursement is not received by August 31, both the fiscal agent and the partner districts will record a receivable for their district’s expenditures in the General Fund.
Below are journal entry examples required for both the fiscal agent and the partner districts if the grant reimbursement is not received within the accrual period (August 31).
Fiscal agent
FY23: Record a receivable and deferred inflow for the district’s expenditures in the General Fund (10).
DR Fund 10, Account 141, Project 4047
CR Fund 10, Account 623, Project 4047
FY24: Upon the TPRA funds being received:
Reverse the district’s receivable and deferred inflow entry.
DR Fund 10, Account 623, Project 4047
CR Fund 10, Account 141, Project 4047
Record the district’s portion of the reimbursement in the General Fund (10).
DR Fund 10, Account 10X, Cash
CR Fund 10, Project/Source 4047
Record the partner districts’ portion of the reimbursement in the Custodial Fund (9X).
DR Fund 9X, Account 10X, Cash
CR Fund 9X, Project/Source 4047
Reimburse the partner districts from the Custodial Fund (9X).
DR Fund 9X, Project 4047, with appropriate function and object based on partners’ expenditures
CR Fund 9X, Account 10X, Cash
Partner district
FY23: Record a receivable and deferred inflow for the district’s expenditures in the General Fund (10).
DR Fund 10, Account 141, Project 4047
CR Fund 10, Account 623, Project 4047
FY24: Upon the TPRA funds being received:
Reverse the district’s receivable and deferred inflow entry.
DR Fund 10, Account 623, Project 4047
CR Fund 10, Account 141, Project 4047
Record the reimbursement in the General Fund (10).
DR Fund 10, Account 10X, Cash
CR Fund 10, Project/Source 4047
If you have further questions, please contact Kathy Bowers at kathy.bowers@iowa.gov or 515-210-9674, Jina Brincks at jina.brincks@iowa.gov or 515-313-5942, or Song Luong at song.luong1@iowa.gov or 515-205-0259.
The Iowa Department of Agriculture & Land Stewardship was awarded over $2.1 million through the Local Food for Schools Cooperative Agreement Program (LFS Source/Project 4911). These funds are available to schools to purchase local, domestic, unprocessed or minimally processed foods to help with the challenges of supply chain disruptions.
Awarded districts would have worked with a food hub sponsor for purchasing pre-authorization and payments. Although the dollars did not flow to the districts directly, districts need to record the value of the food received. Similar to how commodities are recorded, LFS revenue (Source/Project 4911) must equal LFS expenses (Project 4911, Object 638) at the end of the fiscal year. Please review the 2022-23 Local Food for School spreadsheet on the CAR webpage for the amount of LSF spent by each district.
The FY23 CAR includes edits relating to coding LFS revenues and expenses. If you have further questions, please contact Kathy Bowers at kathy.bowers@iowa.gov or 515-210-9674, Jina Brincks at jina.brincks@iowa.gov or 515-313-5942, or Song Luong at song.luong1@iowa.gov or 515-205-0259.
Deposits made into student/adult meal accounts in the Nutrition Fund (Fund 61) are an unearned revenue and must be recorded in balance sheet Account 483, unearned revenues. These monies are to be accounted for as a liability in the event there are refunds when a student/adult leaves the district. When students/adults make purchases from their meal account, the purchase becomes a sale with Source 16XX. Districts may record student/adult sales monthly using reports or data from the point of sale (POS) system.
Journal entry examples:
Deposit into individual/family food service account:
DR Fund 61, Account 10X, Cash
CR Fund 61, Account 483, Unearned revenue
Monthly as sales occur:
DR Fund 61, Account 483, Unearned revenue
CR appropriate revenue account(s) Fund 61, Source 16XX
If you have further questions, please contact Kathy Bowers at kathy.bowers@iowa.gov or 515-210-9674, Jina Brincks at jina.brincks@iowa.gov or 515-313-5942, or Song Luong at song.luong1@iowa.gov or 515-205-0259.
Districts are not required to capture indirect costs. Indirect cost recovery is a federal concept and does not apply to any non-federal source.
The Cost Classification Matrix on page nine of the Federal Indirect Cost Rate Plan for Iowa LEAs and AEAs distinguishes direct or indirect costs for a given federal program. Examples of direct costs for nutrition programs include salaries and benefits of food service workers, cost of purchased food (not commodities), supplies (not federal equipment grant) for the nutrition program, and equipment repair. The cost of purchased food is excluded from the direct cost base when calculating indirect costs. Examples of indirect costs include business office, payroll, human resources, utilities, and custodial services.
Allowable costs must be identified in a consistent manner. Criteria for this determination include the following: are necessary, reasonable, allocable, legal under state and local law, conform with federal law, regulation and grant terms, consistently treated as direct or indirect, determined in accordance with Generally Accepted Accounting Principles (GAAP), not included as a cost or matching contribution of any other grant (except where allowed by federal regulations), net of applicable credits, and adequately documented.
The LEA may use up to the unrestricted indirect cost rate found on the Department’s Indirect Cost Rates spreadsheet for nutrition programs. Applying the maximum unrestricted rate against the direct costs of the award will generate the maximum indirect costs that may be recovered from the award. Indirect cost recoveries are that portion of the grant funding used to support the indirect costs of the program. The maximum unrestricted rate calculated for a program year will be applied to expenditures from the award in that year. If the grant award contains costs that are excluded from the direct or indirect cost base, the direct costs of the award will be modified to reflect the elimination of these costs from inclusion in the indirect cost reimbursement calculation. Allowable direct costs plus any indirect costs captured cannot exceed the amount of federal reimbursement the district has received.
Please see the Nutrition Programs and Indirect Costs-Calculation and Coding document for examples.
If you have further questions, please contact Kathy Bowers at kathy.bowers@iowa.gov or 515-210-9674, Jina Brincks at jina.brincks@iowa.gov or 515-313-5942, or Song Luong at song.luong1@iowa.gov or 515-205-0259.
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All current information regarding the Students First Education Savings Account (ESA) program can be found here.
Determination of a student’s resident district must be ascertained by the local school district. Following are several references to assist in determining whether a student is or is not a resident of your district.
If you have questions, please contact Scott Dryer at scott.dryer@iowa.gov or 515-402-8700 or Sara Nickel at sara.nickel@iowa.gov or 515-281-3778.
The Iowa Department of Health and Human Services and the Iowa Department of Education have received approval from the United States Department of Agriculture (USDA) for the Summer 2023 Pandemic Electronic Benefits Transfer (P-EBT) program. More information will be provided soon, including dates of disbursement and information for families. Eligibility information will be obtained from the year end spring SRI data submission. Team members from the Bureau of Nutrition and Health Services may be reaching out to schools in August, September, October and November if there are questions related to student eligibility.
Parent and caregiver information about the P-EBT program will be available on the Iowa Department of Health and Human Services P-EBT webpage.
Schools may send P-EBT questions to pebt@iowa.gov.
The nonpublic textbook appropriation was not funded for fiscal year 2024. Any balance remaining from a prior year allocation should be spent down in the current year.
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Iowa Code section 282.18(8)”c” relates to the Medicaid-eligible health services provided by a receiving district to open-enrolled students receiving special education services. Receiving districts are required to provide to the resident districts the documentation necessary to seek Medicaid reimbursement for the eligible IEP-ordered health services. Either the receiving or resident district may bill Medicaid for these eligible services. Thus, it is recommended the districts have an agreement in place at the beginning of the year defining which district will submit the Medicaid billing. A guidance document containing a list of the required documentation is available on the Department’s website.
If you have questions regarding this requirement, please contact Jim Donoghue at jim.donoghue@iowa.gov, 515-281-8505, or 515-326-1032.
If your district will have a new lead for School-Based Medicaid in 2023-24, please have them contact Jim Donoghue to arrange an orientation as well as a question and answer call.
If you have further questions please contact Jim Donoghue at jim.donoghue@iowa.gov, 515-281-8505, or 515-326-1032.
All participating LEA and AEA Medicaid providers are expected to complete checks each month to see if any of their participating staff are on the Health and Human Services-Office of the Inspector General Exclusion List or the Iowa Medicaid Sanctioned Provider List. Please continue to use the School-Based Provider Search Template posted on the School-Based Medicaid webpage of the Department’s website. Most Iowa LEAs and AEAs have been performing their checks and submitting quarterly reports to the Department. If your district is having challenges in completing this requirement, please watch the Medicaid Exclusions and Suspensions Check for School-Based Providers webinar posted on the Department's website. It is important that you do not bill for services provided by an excluded individual.
For any questions or assistance with checking the exclusions databases, please contact Jim Donoghue at jim.donoghue@iowa.gov, 515-281-8505, or 515-326-1032.
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All school bus driver authorizations expire on August 15. Beginning July 1, school districts were given a window of opportunity to update all authorizations in the “Driver Authorization” application accessed through the Iowa Education Portal (Ed Portal). Authorizations for your school district’s bus drivers must be updated between July 1 and August 15. Please verify that this action was completed.
- If a driver is no longer on your staff, please delete the individual from the system by selecting “Delete.”
- When reviewing the driver list, make note of any missing or expired information, which will be shown in orange or yellow. If licensing, physicals, and/or training is not up-to-date, fix as needed in order to obtain the new authorization.
To update an authorization from the driver page of the Ed Portal, select the “Authorization” button in each driver’s row. If all licensing, physicals, and training information is up-to-date, you will be able to update the authorization by selecting the type of authorization and then clicking “Submit.” To finish, click either the button labeled “View” or “PDF” and print the driver’s authorization document. Repeat this process for each individual. Once completed, be sure to provide the new authorizations to your drivers to carry with them – they are required to carry it whenever driving a school bus.
Failure to possess an accurately reported, current authorization can result in a citation from law enforcement. If you have further questions, please contact Max Christensen at max.christensen@iowa.gov or 515-336-3965.
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It is the policy of the Iowa Department of Education not to discriminate on the basis of race, creed, color, sexual orientation, gender identity, national origin, sex, disability, religion, age, political party affiliation, or actual or potential parental, family or marital status in its programs, activities, or employment practices as required by the Iowa Code sections 216.9 and 256.10(2), Titles VI and VII of the Civil Rights Act of 1964 (42 U.S.C. § 2000d and 2000e), the Equal Pay Act of 1973 (29 U.S.C. § 206, et seq.), Title IX (Educational Amendments, 20 U.S.C.§§ 1681 – 1688), Section 504 (Rehabilitation Act of 1973, 29 U.S.C. § 794), and the Americans with Disabilities Act (42 U.S.C. § 12101, et seq.). If you have questions or complaints related to compliance with this policy by the Iowa Department of Education, please contact the legal counsel for the Iowa Department of Education, Grimes State Office Building, 400 E. 14th Street, Des Moines, IA 50319-0146, telephone number: 515-281-5295, or the Director of the Office for Civil Rights, U.S. Department of Education, Citigroup Center, 500 W. Madison Street, Suite 1475, Chicago, IL 60661-4544, telephone number: 312-730-1560, FAX number: 312-730-1576, TDD number: 877-521-2172, email: OCR.Chicago@ed.gov.
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