CACFP UPDATES FOR 7/3/18: Fiscal Year (FY) 2019 Center Application Renewal Instructions

Fiscal Year (FY) 2019 Application Renewal Instructions

 

General Instructions

• IowaCNP is open for FY 2019 CACFP center application renewal
• IowaCNP is now set to FY 2018-2019 each time you log in; you must change the year to 2017-2018 to enter June through September claims (upper right hand corner) 
• Instructions to complete the FY 2019 application packet are available in Download Forms ID CACFP024
• Instructions to complete the Organization Budget Detail are posted separately in Download Forms ID CACFP025

How to Find Download Forms

• To access Download Forms, log onto IowaCNP 
• If you need a username and password, contact IDOE.Nutrition@iowa.gov (do not use another staff person's credentials)
• Click on Applications (top left of screen)
• A drop down menu will appear
• Download Forms is the last item on the drop down menu
• Items are listed alphanumerically by Form ID
• Forms can be sorted by clicking the column headings
• Forms for centers start with Ctr or CACFP
• Click Control F to find documents by name or topic. A search box will appear in the upper left or right of your screen. Enter a keyword or document title and hit enter

Application Renewal Webinar

• A webinar providing application renewal instructions will be offered on Tuesday, July 17 from 12:30 to 3:30 p.m.
• Click here to register (hover mouse over July 17 and click on the webinar name)
• Click https://IDOE.zoom.us/j/578580589 to join the webinar
• A certificate of completion will be emailed following the webinar
• The webinar will be recorded and posted here after the webinar (this will take a few days)
• You may request a certificate for watching the recorded webinar by contacting Janelle.Loney@iowa.gov

 

FY 2019 CACFP Documents

• Access Download Forms (see above)
• Instructions are available for all forms (CACFP032)
• Updated income eligibility guidelines, the Iowa Eligibility Application, and parent letters have been updated for use starting 7/1/2018
• Reimbursement rates have not been published by USDA (will be posted to IowaCNP under Claims when released, usually late July or early August)
• ICAVES (Iowa Certification and Verification Spreadsheet) is now available online by clicking here. ICAVES is an optional but recommended tool to improve the accuracy of income eligibility determinations for free and reduced-price meals

 

Site Changes

To add a new site or discontinue CACFP participation contact Robin.Holz@iowa.gov (515)281-3484

 

WIC Outreach

• Centers serving families with children age 0-5 years of age are required to make WIC information available to families
• Use Download Forms ID CACFP058 to provide current WIC information and income guidelines

 

Licenses, Approvals and Inspections

• The site application cannot be approved if the license, approval or inspection is expired or will expire on or before 10/1/2018
• Upload a current document to each FY 2019 site's checklist
• If your organization is in the process of license or inspection renewal, upload a dated document showing you requested renewal
• Check the box next to the document on the checklist
• Statewide Voluntary Preschools and Head Start classrooms are exempt from licensing by DHS, but may be licensed. If not licensed and located in a public school, upload the school's food service inspection to the checklist. If the site is a State-Wide Voluntary Preschool Community Partner, upload supporting documentation to the checklist

 

Food Service Contracts and Agreements for Vended Meals

• If vended meals are purchased, a new contract or agreement must be completed each year
• Download the current FY 2019 forms (CNP121 For-Profit Contract-Form ID CACFP002 or CNP120 Non-Profit Agreement-Form ID CACFP003)
• Complete the document (a representative from both your organization and the vendor must sign the document and both must maintain a copy on file)
• Upload the executed document to the site checklist
• If one contract covers multiple sites, upload the contract to the first site that appears on the checklist
• Be sure to check each box next to the documents listed on the site checklist

 

Media Release

• A news media release must be completed each fiscal year
• Download the appropriate form (Non-Pricing Media Release-Form ID CACFP018 or Pricing Media Release-Form ID CACFP019)
• Complete the form and send to the local media outlet(s) in your service area
• Record the media outlet(s) contacted and the date sent on the form
• Keep a copy on file
• Payment to the media outlet is not required

 

New Meal Pattern Implementation

• The new CACFP meal pattern should have been implemented 10/1/2017
• Fiscal action may be required if non-compliance is identified on State agency reviews conducted in FY 2019 
• Forms and worksheets to implement the new meal pattern are available in Download Forms  starting with ID CACFPMP
• Click here for additional USDA new meal pattern training worksheets in English and Spanish

 

Self-Monitoring Reviews

• Independent Centers must complete at least one review of their own CACFP operations each fiscal year to evaluate compliance 
• Center sponsors are required to conduct three reviews of each sponsored site per fiscal year when 12 claims are submitted; two reviews when 5-11 claims are submitted; and one review when 1-4 claims are submitted
• Use Download Forms ID CACFP026, 027, or 028 depending on your type of organization 
• All review forms have been updated for use starting 7/1/2018

 

Deadline

• The new fiscal year starts 10/1/2018
• The application renewal deadline is August 31, 2018 so consultants have time to approve them
• If the submit button will not turn red, make sure the site application at the bottom of the packet has been updated and saved, and the box next to each checklist item has been checked
• Contact Robin.Holz@iowa.gov (515)281-3484 or your local consultant if you have questions or need further information
• Consultant contact information is provided in Download Forms ID CACFP033