The City is requesting formal proposals for RFP 2025-01 Emergency Response Services, Debris Management Services, And Disaster Logistical Support Items

 

NOTICE OF AVAILABILITY

 

Notice is hereby given that the City of North Port, FL will receive sealed proposals from legal entities authorized to do business in Florida at the City of North Port Finance Department, 4970 City Hall Boulevard, Suite 337, North Port, Florida 34286, for:

 

RFP NO. 2025-01

EMERGENCY RESPONSE SERVICES, DEBRIS MANAGEMENT SERVICES, AND DISASTER LOGISTICAL SUPPORT ITEMS

 

The City of North Port, Florida, (“City”) seeks the services of one (1) or more qualified firms to support and assist the City in its emergency debris management and disaster response by accomplishing the removal and lawful disposal of disaster-generated debris from public properties and public rights-of-way in order to eliminate immediate threats to life, public health and safety, and assist in the economic recovery to the City in the event of a natural or man-made catastrophe. The City will accept proposals from qualified contractors with experience in disaster and debris removal services and the preparation, response, recovery, and mitigation phases of any emergency situation.  The Contractor(s) will be responsible for all debris operations and recovery services listed within this solicitation. The City reserves the right to activate multiple pre-event contractors at the same time, dependent upon the severity of the catastrophe and the availability of the Contractors.

 

The Contractor must handle debris management activities in the City of North Port, Florida in accordance with applicable regulations of the Federal Emergency Management Agency (FEMA), Federal Highway Administration  (FHWA), Florida Department of Transportation (FDOT), Florida Department of Health (FDH), Natural Resources Conservation Services (NRCS), Southwest Florida Water Management District (SWFWMD), United States Army Corps of Engineers (USACOE) and the Florida Department of Environmental Protection (FDEP) in conjunction with the City’s needs. The Contractor shall have an excellent understanding of the documentation involved for the reimbursement from FEMA, FHWA, or Other Federal Agencies, and the State relief programs to make the process of cost recovery efficient and accurate. The processes and documentation required will be in strict compliance with FEMA, FHWA, or Other Federal Agencies, and other State relief programs regulations regarding edibility.

 

This agreement and issued work will be in full accordance with 2 CFR 200 Appendix II and FEMA Guidelines. All procurement and contracting for these services shall follow state and federal regulations by the contractor and all his sub-contractors.

 

Proposers shall submit four (4) complete sets with all supporting documentation: One (1) hard-copy UNBOUND original (marked “ORIGINAL”) and signed in blue ink.  Also, provide 1-PDF copy on a portable USB drive, and three (3) hard-copies (marked “COPY”) in a SEALED ENVELOPE PLAINLY MARKED WITH THE RFP NUMBER AND NAME, and addressed to the attention of Justin Daly, Contract Administrator I.  Please mark the envelope clearly as follows: “RFP NO. 2025-01 EMERGENCY RESPONSE SERVICES, DEBRIS MANAGEMENT SERVICES, AND DISASTER LOGISTICAL SUPPORT ITEMS.”

 

DUE DATE AND TIME FOR SUBMITTAL PACKAGE DEADLINE: March 25, 2025 at 2:00 P.M. (or as may be amended by subsequent issuance of addenda) City of North Port Purchasing Division, 4970 City Hall Boulevard, Suite 337, North Port, Florida 34286 (Proposals received after the above date and time will be rejected and not opened).

 

INQUIRIES AND CLARIFICATIONS REQUESTS DEADLINE: March 18, 2025 at 2:00 P.M. Requests for additional information or clarification must be submitted in writing via facsimile to 941.429.7173 or emailed to purchasing@northportfl.gov. No verbal requests will be honored. Responses will be provided to all known submitters in writing through the addenda process.

 

TEAMS MEETINGS: April 4, 2025 AT 9:00 AM.  The Selection Committee shall evaluate and rank the proposals submitted by all responsive firms. The Committee may hold teams meeting discussions.  Team meeting  discussions are not open to the public.  Each of the top scored Contractors will be contacted via e-mail and informed if Teams meetings  discussions will take place and the time that the discussions will begin.  The Contractors may be provided with additional information regarding the project requirements along with written questions from the selection committee. The discussions will be conducted with submitting Contractors in alphabetical order, with an anticipated time frame not to exceed 20 minutes with each Contractor being called consecutively.

 

COMMITTEE MEETING FOR EVALUATION AND RANKING:  April 4, 2025 at 1:00PM.  4970 City Hall Boulevard, Suite 244, North Port, Florida, 34286.

 

Information regarding this project may be viewed and downloaded from DemandStar’s website at www.demandstar.com or through the link provided on the City website at www.Cityofnorthport.com. Proposal documents are posted on the City FTP site at http://www.NorthPortFL/fileshare; however, addendums are only posted on www.demandstar.com. If you have any questions, concerns, or problems accessing the proposal package using the link, please contact Keith Raney, Contract Administrator II at 941-429-7103.

 

The City of North Port does not discriminate on the basis of race, color, national origin, sex, age, disability, family or religious status in administration of its programs, activities or services.

 

No bidding contractors have been involved in developing or drafting the specifications, requirements, statement of work, invitation for bids or request for proposals. Per 2 CFR 200.319(b).