City of North Port is currently seeking quotes for RFQ 2025-26 CONTROLLED ACCESS PHARMACEUTICAL DISPENSERS
City of North Port, Florida sent this bulletin at 02/20/2025 04:17 PM ESTCITY OF NORTH PORT
REQUEST FOR QUOTATION 2025-26
CONTROLLED ACCESS PHARMACEUTICAL DISPENSERS
THIS IS NOT AN ORDER
February 20, 2025
CITY OF NORTH PORT Contact Person: Geoff Thomas, Contract Administrator II
Finance/Purchasing Division Contact Phone: 941- 429-7102
4970 City Hall Blvd Contact Fax: 941-429-7173
North Port, Florida 34286 Contact Email: purchasing@northportfl.gov
KEY DATES:
- LAST DAY FOR QUESTIONS: March 5, 2025, AT 2:00, P.M. See the section below titled “Clarification and Additional Information” for further details.
- QUOTE DUE DATE: March 13, 2025 AT 2:00 P.M. Late responses will not be considered. Electronic questions and submittals shall be made to the above-listed contact person.
SUBMIT ALL QUOTES TO: purchasing@northportfl.gov
INSTRUCTIONS TO QUOTERS:
To be considered, your properly completed Quote Form must be received by the City’s Purchasing division by the Due Date above. Quotes must be delivered to the City via email, facsimile, mail or in person. The Quote Form below must be used to submit a Quote. All other quote documents submitted will be rejected.
Do not submit a Quote for $100,000 or more. In the event no responsive and responsible quotes are received under this quote threshold, the City may elect to cancel this request for quote and re-solicit using another procurement method. If in your opinion the goods specified herein cannot be delivered under this dollar threshold, please notify the City’s Purchasing Division via email.
- Refer to this Request for Quote (RFQ) Number on all correspondences related to this RFQ.
- Your Quote MUST comply the with the Instructions, Terms and Conditions, and Specifications contained herein.
- Prices quoted are to be freight included or firm freight amount is to be listed.
- Material markup shall not exceed industry standard for a municipality.
- Any applicable travel should be portal (the Contractor location) to portal (City of North Port – one travel, not to our facility and then again to any individual location of work.)
Please note: If you are unable or do not desire to quote, please indicate on the Statement of Non-Submittal Form and return to the City’s Purchasing Division.
PURPOSE: It is the intent of the City of North Port (hereafter “City”) to purchase Controlled Access Pharmaceutical Dispensers machines, installation, training, and support in order to dispense EMS Pharmaceuticals and supplies securely and accurately to assist in managing inventory.
QUOTE PRICES: Vendors shall quote unit prices, F.O.B. Destination as specified herein, for the purchase and/or installation of the goods, or performance of the services specified herein. Such prices shall include Vendor’s cost in full for all transportation, freight, labor, materials, consumables, and equipment used in delivering said materials to the point of delivery, and/or performance of the services.
CLARIFICATION AND ADDITIONAL INFORMATION: Discrepancies, omissions, or questions about the intent of the documents should be submitted to the City’s Purchasing Division in written form as a request for interpretation no later than five (5) business days prior to Quote due date (or shall be verbally addressed at the pre-quote conference, if applicable).
Interpretations made will be in the form of an addendum to the documents. The City will attempt to notify all prospective quoters of addenda issued to the quote documents; however, it shall be the responsibility of the quoter, prior to submitting their response, to either visit www.demandstar.com to view the solicitation and download all issued addenda or contact the City’s Purchasing Division to determine if addenda were issued, acknowledging and incorporating it into their quote. Receipt of all addenda by each quoter should be acknowledged on the quote form, indicating the addendum number and date of issue, therein becoming part of the Contract. No oral explanations shall be binding. The City is not responsible for quotes not submitted on time.
If you have any questions, concerns, or problems accessing the quote package using the link, please contact Geoff Thomas, Contract Administrator II, 941-429-7102. Request for additional information or clarification regarding the specifications must be sent via facsimile to (941) 429-7173 or via email to purchasing@northportfl.gov . No verbal requests will be honored. All questions and clarifications must be submitted via e-mail or facsimile by MARCH 5, 2025 at 2:00 PM.
EXAMINATION OF REQUEST FOR QUOTE DOCUMENTS/SITE: Prior to submission of the quote form, quoters shall carefully examine the terms and conditions in this document, special provisions, and all other related quote documents, including all modifications thereof, incorporated in the quote package, plus fully informing themselves as to all existing conditions and limitations that effect the work to be performed under this contract.
Examination of site: Prior to submitting the quote form, each quoter shall examine the site and all conditions thereon during the pre-quote meeting, if applicable or as requested. All quote forms shall be presumed to include all such existing conditions as may affect any work to be done on this project. Failure to familiarize himself/herself with such conditions will in no way relieve the successful quoter from the necessity of furnishing any materials or performing any work that may be required to complete the work in accordance with the Specifications and drawings (if applicable).