All non-federal entities receiving federal financial assistance, including SLFRF grant funding, must have a Unique Entity Identifier (UEI) and have that number included as part of the reporting process per Treasury guidelines. The UEI replaced the DUNS number and is issued by SAM.gov. While the requirement is not new, state agencies must ensure that all entities receiving SLFRF grant funding have an active UEI. This applies to the following scenarios:
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Subrecipients/contractors who currently have SLFRF funding
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Subrecipients/contractors with expiring SLFRF funding
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Subrecipients/contractors with closed SLFRF funding
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Subrecipients/contractors with inactive UEI status
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Subrecipients/contractors who previously utilized a Taxpayer Identification Number (TIN) to receive federal funding
NOTE: Individuals and/or beneficiaries are not required to have a UEI.
In order to remain in compliance, State agencies must give subrecipients/contractors 45 days to cure and obtain a UEI. All subrecipients/contractors must have a UEI by May 1, 2023. If the subrecipient/contractor does not comply, funds must be clawed back. State agencies should work with their CCU representative to respond to the violation of and termination of the contract or grant agreement.
The OSC has developed the following compliance documents to assist state agencies with UEI requirements:
Obtaining a Unique Entity Identifier (UEI) from SAM.gov
Checking for SAM.gov Registration and/or UEI
Checking SAM.gov for Suspension and Debarment
Questions? Contact your OSC Compliance Liaison for assistance.
