SDE: URGENT Data certification windows for A-F Report Card

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Dear Superintendents, district testing coordinators and technology directors, 

Please find information below regarding data that will need to be certified this spring for the 2013 A-F Report Card.

In a separate email, you will receive an updated overview of the 2013 A-F requirements and timeline, including critical deadlines.

This email includes information about four new applications that will enable you to complete the A-F data certification process in the Student Information System (“Wave”). Each of these reports will have a 30-day certification window. Please note this is your only opportunity to certify these data.

  • Historical Cohort Graduation Report
    • Certification window opens May 1, closes June 10
  • Assessment Post Code (to complete assessment “record editing” during the assessment correction window) ** See below for special note **
    • Certification window opens May 31, closes June 30
    • Training video available in late May
  • A-F Advanced Coursework Report
    • Certification window opens May 31, closes June 30
    • Training video available in late May
  • Supplemental Membership Annual Reporting Tool (SMART)
    • Certification window opens May 31, closes June 30
    • Training video available in late May

For detailed information about the A-F data certification process and each of these applications, go to the Accountability Data Certification Process page on the State Department of Education’s website: http://ok.gov/sde/accountability-data-certification-projects

In addition to the training videos posted on the SDE website, the SDE will also host five webinars in May and June (May 10th and June 5th, 12th, 19th and 26th) during which districts can live chat with SDE staff about the certification applications. 

You must pre-register for these training webinars. To register, click here: https://oksdetraining.webex.com/mw0307l/mywebex/default.do?siteurl=oksdetraining.

For questions about A-F accountability data certification, contact the State Department of Education’s Help Desk, (405) 521-3301.

** The SDE will release a new Wave application called "Post-Code" on May 31st. Districts will use this application to complete assessment "Record Editing" during the assessment "Correction Window." In years past, record editing was completed through the testing vendor; this year it will be completed in the Wave. 

The Correction Window will open on May 31 and close on June 30. 

Districts will need to CERTIFY assessment demographics and testing status for their A-F report cards during the 30-day Correction Window. There will not be a second opportunity to correct and re-certify assessment data for A-F.

To reduce the correction burden during June for certification purposes, districts may make corrections now, during the current testing window:

  • For online assessments, districts may make corrections in the vendor system until CTB closes the file. For grades 6-8, the file closes May 3. For high school, the file closes May 10.
  • For paper and pencil assessments, districts may make corrections on the testing forms before the mail-in date.