Titles I, IIA, VI and X
The Oklahoma State Department of Education has announced many new educational reform initiatives for FY2013. This forward thinking certainly impacts how Federal dollars can be utilized at the district and school level. In order to better serve the districts and ensure accurate technical assistance is provided, OSDE has implemented an online Grants Management System which districts will use to create and submit their Federal Programs applications and claims.
This online system is designed to streamline processes for allocations, applications, carry-over, reallocations and the submission of claims by pre-populating data and immediately indicating errors when applications are not in alignment with Federal guidance. The transparency and accuracy that this system offers for each district's data acts as a system of "checks and balances" of both the fiscal and programmatic use of Federal dollars. OSDE is well aware malfunctions may occur in the system, but OSDE's over-arching goal is to provide service to the districts in a timely manner. I do hope you find the GMS tool to be a time-saver that will minimize your effort while maximizing your use of Federal dollars.
Gloria Bayouth
Executive Director, Titles I, IIA, VI and X
Upcoming Training Opportunities:
Looking Ahead:
Child Nutrition
The beginning of the school year in Child Nutrition is fast and furiously upon us. The office of Child Nutrition is currently in the process of approving all 560 renewal applications through our Child Nutrition Programs (CNP) eClaims System. If your school food authority (SFA) has not certified its 2013 renewal application, please do so. Claims cannot be submitted until your renewal is approved by our office.
As you are aware, the United States Department of Agriculture (USDA) has mandated that in order to receive the additional six cents in lunch reimbursement, an SFA must be certified by the Oklahoma State Department of Education Child Nutrition Programs. Our staff is working diligently to certify as many SFAs as possible so they may see the additional six cents reimbursed with the October claim.
Section 111 of the Child Nutrition and WIC Re-authorization Act of 2004 mandates each SFA site must obtain at least two health inspections each school year, post the inspection reports in a publicly visible location and make a copy of the inspection available to the public. In addition, SFAs are required to submit the number of health inspections that have been conducted in the prior year to the State Agency. Find the Health Safety Inspection Report in the eClaims System under AGREEMENT. This report must be completed before access to the September Claim for Reimbursement will be granted.
The month of October is a very important reporting month for CNP. It is crucial for districts to submit October claims and Low-Income Reports so that funding from other sources may be calculated correctly and in a timely manner. Both reports must be submitted after October 31. Contact your CNP Consultant for more information on the submission process. In addition, October is the month in which Verification must occur. This is the process by which SFAs confirm the eligibility status of households who may receive free or reduced-price meal benefits. Find a suggested Verification timeline below.
Thank you for all of your hard work in helping feed Oklahoma.
Joanie Hidenbrand
Executive Director, Child Nutrition
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Verification Timeline:
October 1 - Select applications and notify households and or SNAP/TANF/FDPIR agencies - First Required Notice
October 15 - Contact households that have not responded and those who presented insufficient documentation - Second Required Notice
October 29 - Send 10 calendar days' Advance Notice of Adverse Action to households that have not responded, have not submitted the required information, or are no longer eligible for meal benefits
November 9 - Terminate those who did not respond. Households who appeal must continue as approved until an official decision is rendered
November 15 - All verification efforts must be completed
The Office of Bilingual and Migrant Education is offering all school district staff working with English language learners the opportunity to learn more about the state's English Language Development Standards, which are aligned to the Common Core State Standards (CCSS). The 2012 Amplification of the WIDA English Language Development (ELD) Standards workshop will take place from 8:30 am to 3:30 pm on Wednesday, October 17 at the Oklahoma State Department of Education with a repeat session Thursday, October 18 at the Edmond Public Schools Administration Building. The workshop is free and will be presented by Maureen Keithley, WIDA Senior Professional Development Consultant. Registration will be capped at 60 participants for each day. We encourage school district teams (administrators, counselors, content area teachers, and specialists) to attend, but we also realize that you may have to attend solo. To register for either workshop date, click the link under Upcoming Training Opportunities below.
If you are unable to attend you may view the amplified WIDA ELD standards at the WIDA website. These standards along with the Can Do Descriptors will assist you in providing enhanced language instruction eduational services to your ELLs, so we encourage you to familiarize yourselves with them either via the workshop or website.
Melissa McGavock
Director, Titles IC and IIIA
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Upcoming Training Opportunities:
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Oct. 2012 Volume 1, Issue 2
Second Quarter Calendar
Titles I, IIA, VI and X
October
23 First Quarter Claim Due
*31 Schoolwide Consolidation of Funds Intent to Participate Form Due
November
7 Title ID Consolidated State Performance Report Due
20 October Claim Due
*21 Schoolwide Consolidation of Funds Application Packet Due
December
18 November Claim Due
*21 Notification of Approval of Schoolwide Consolidation
*Priority/Focus Schools Only
Child Nutrition
October
1 Begin Verification Process
November
1 Districts may Access October Claim and Low Income Report
15 Verification Process Complete
19-23 Holiday - No Claims Processed
Titles IC and IIIA
October
1 Title IC and Title IIIA Applications and Allocations Available Online
15 Title IC and Title IIIA Applications Due
Videoconference Schedule
Titles I, IIA, VI and X
October 24, 1:30: Comprehensive Needs Assessment and Introduction to the WISE Tool
November 28, 1:30: Schoolwide Program Components and Introduction to WISE Tool Indicators
Contacts
Titles I, IIA VI, X
(405) 521-2846
Child Nutrition
(405) 521-3327
Titles IC and IIIA
(405) 521-3196
Resources
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