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At-Risk meals may be claimed after the school day has ended or on non-school days, such as holiday breaks.
If children in your attendance are on holiday break from school and:
- Your organization operates after school care only you may claim one At-Risk meal and one At-Risk snack.
- Your organization operates all day childcare and afterschool care you may claim one At-Risk meal and one At-Risk snack and one Childcare snack or meal.
Please note, duplicate meals cannot be claimed on different programs such as the Child and Adult Care Food Program (CACFP) and the Summer Food Service Program (SFSP).
Questions? Please contact your program specialist.
Monthly claims are due by the 15th of each month following the claim period. All claims entered in WINS and in OK to Pay status will process for payment at the end of the month. Here are some important reminders about claiming in the Washington Integrated Nutrition System (WINS):
General Claiming Reminders
- Monthly claim data must be in "OK to Pay" status by 5:00 pm PT on the 15th.
- WINS will automatically log all users out of the system on the 15th of each month at EXACTLY 5pm PT.
- Ensure to give yourself enough time to input all claiming data so the claim is in “OK to Pay” status.
- Once WINS closes down the claiming option users are not allowed to input claim data until after the monthly claim reconciliation process is complete. This can take up to two business days.
- Didn't submit your claim by the 15th? That's okay! File your monthly claim by the 60-day deadline.
- Example: The November 60-day claim deadline is January 29, 2021.
- Claim reimbursements that are not entered into WINS or not in OK to pay status will NOT process for payment by the end of the month.
- The 20-21 Claim Processing Dates Information Sheet takes weekends and holidays into consideration for the 60-day deadlines. You may want to print or bookmark this information.
- Refer to the Claims Reference Sheet for details on what to do if you don't submit your claims by the 60-day claim deadline.
- Errors must be resolved for claims to be paid. WINS has multiple edit checks to help resolve issues before your claim is submitted.
- Review the Claiming Error Messages in WINS Information Sheet for more details on possible errors.
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Common Errors
- Total Attendance is entered with the claim and is the sum of children in attendance each day during the month. Meals claimed in excess of Total Attendance will result in a claim error.
- WINS edit checks the number of approved operating days for each site to the number of operating days entered in the site claim. If these numbers don’t match, the claim will go into error status.
- Pro-Tip: Always select “Preview Errors” at the bottom of each site claim once information is entered.
Claiming Resources
Have Questions? Please contact Hydie Kidd, Fiscal Supervisor, or Pam Fravel, Fiscal Analyst.
Training participants will explore the updates to the child and adult meal patterns, as well as tips and strategies for implementation. Each session is 7-hours long, and will be spread out over 2 days for maximum effectiveness. Review this training overview for more details.
This training is a supplemental training session that is not required. It is intended to expand your knowledge about the CACFP.
IMPORTANT: Each participant must have a separate email to register and may only sign up for 1 training session.
Two Sessions Added
We added two more sessions for those who were not able to attend earlier this year.
*Note: You may have to register for an EDS account if you do not have one currently. Please review our article in the 11/30 CACFP Newsletter for more details.
After you register, OSPI will approve your request to join the training. Please expect a follow up email with the Zoom registration link after your registration is approved.
There is a limit of 25 participants for the session. If we have reached the maximum number of participants, you will automatically be added to the waitlist.
Have Questions? Please email Samantha Brueske, Training and Communications Specialist.
Designed to increase the availability of local foods in ECE programs, these grants can help new farm to school programs get started or expand existing efforts.
Submit your application by 8:59 PM PT, January 8, 2021
These one-time grants can help grantees accomplish long-term farm to school objectives.
Ideas for your grant proposal:
- Start a program that grows tribal foods and medicines
- Feature locally grown produce in your menus on a regular basis. Ask the farmers about opportunities for field trips to their farm or their availability to come talk about food with kids!
- Build a garden and incorporate fresh fruit and vegetables into CACFP, SFSP, and/or NSLP meals. Go one step farther and use the garden as a basis for educational activities! This increases kids' access to fresh fruit and vegetables, with proven positive impact on their eating habits over time and willingness to try new foods.
Who is Eligible?
These competitive grants will be awarded to eligible CACFP sponsors and community applicants for projects that meet the purpose of the grant program.
A 25% cash or in-kind funding match is required to receive a Farm to School Grant award and cannot be waived.
For more information, visit the National Farm to School Grants webpage.
The Institute of Child Nutrition is providing the Introduction to Happy Mealtimes in Child Care Settings training!
This training provides child care professionals with best practices for creating positive and safe mealtime environments for young children.
Lesson topics:
- Lesson 1: Implement Schedules and Routines
- Lesson 2: Serve Meals Family-Style
- Lesson 3: Implement Food Safety Practices
- Lesson 4: Focus on Healthy Habits
Register Here
Date: Wednesday, December 16
Time: 11am - 3pm PT
ICN is conducting Virtual Instructor-Led Training for anyone who would like to attend. The sessions are about 4 hours long and certificates are provided for participation.
The Institute of Child Nutrition (ICN) is the only federally funded national center dedicated to applied research, education and training, and technical assistance for child nutrition programs.
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No Kid Hungry (NKH) is pleased to release a new grant opportunity to increase food security among children from birth – five years old.
Community organizations, early child care centers, healthcare providers and others working to ensure vulnerable young children have access to healthy food are encouraged to apply for a grant. Grants will be between $15,000-$25,000 and applications are due on December 18, 2020.
How Can You Use The Funds?
Grant funding is available to support a variety of strategies to increase access to nutritious food and support young kids and families in the new operating environment created as a result of the coronavirus.
Examples of how funding may be used include:
- Supplies and equipment needed to increase or modify emergency food programming
- Costs of hiring additional staff positions or increasing hours for existing staff to meet increased demand as a result of COVID-19 or provide additional services like meal delivery
- Non-reimbursable food costs
- Program outreach, enrollment assistance and marketing costs
- Additional expenses as needed
Please note that NKH cannot cover indirect costs.
Join NKH for a Webinar
A zoom session will be held on December 3rd from 11am - 12pm PT to answer questions - Join Live Using This Link!
Questions? Please email Caron Gremont.
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December 15
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November Claims Due in WINS
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December 30
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October Claim 60-day Deadline - if you haven't already, submit your October Claims!
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