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Monthly claims are due by the 15th of each month following the claim period. All claims entered in WINS and in OK to Pay status will process for payment at the end of the month. Here are some important reminders about claiming in the Washington Integrated Nutrition System (WINS):
Claiming During Renewals
- Sponsor Application, Site Applications, Site Calendars, Budgets and Management Plans for sponsors of multiple sites must be in APPROVED status before entering claims into WINS.
- Total Attendance is entered with the claim and is the sum of children in attendance each day during the month. Meals claimed in excess of Total Attendance will result in a claim error.
- WINS edit checks the number of approved operating days for each site to the number of operating days entered in the site claim. If these numbers don’t match, the claim will go into error status.
General Claiming Reminders
- Monthly claim data must be in "OK to Pay" status by 5:00 pm PT on the 15th.
- WINS will automatically log all users out of the system on the 15th of each month at EXACTLY 5pm PT.
- Ensure to give yourself enough time to input all claiming data so the claim is in “OK to Pay” status.
- Once WINS closes down the claiming option users are not allowed to input claim data until after the monthly claim reconciliation process is complete. This can take up to two business days.
- Didn't submit your claim by the 15th? That's okay! File your monthly claim by the 60-day deadline.
- Example: The November 60-day claim deadline is January 29, 2021.
- Claim reimbursements that are not entered into WINS or not in OK to pay status will NOT process for payment by the end of the month.
- The 20-21 Claim Processing Dates Information Sheet takes weekends and holidays into consideration for the 60-day deadlines. You may want to print or bookmark this information.
- Refer to the Claims Reference Sheet for details on what to do if you don't submit your claims by the 60-day claim deadline.
- Errors must be resolved for claims to be paid. WINS has multiple edit checks to help resolve issues before your claim is submitted.
Claiming Resources
Have Questions? Please contact Hydie Kidd, Fiscal Supervisor, or Pam Fravel, Fiscal Analyst.
Last year we transitioned to weekly CNS Newsletters to keep the number of emails you receive to a minimum.
These program updates help keep you up-to-date on changes in your programs and share important mandatory information, as well as good to know information at the bottom of the update.
Please note: if there are urgent updates, those will still come as soon as possible in a separate email and will not wait until the following week to be sent out. Please keep your eye out!
To help you navigate the CNS Newsletter format, here are a few helpful tips:
1. Use the Table of Contents at the Beginning of the Newsletter
At the top of every newsletter there is a table of contents to give you an overview of what you MUST look at and what is "good to know" (see details below).
2. See "Update" at the Beginning?
Articles with the word Update at the beginning indicates that there is an important update in regards to State or USDA requirements. These are the articles you must review to stay in the loop about requirements.
3. If you see "Reminder" at the Beginning of the Article
Reminders are previous "updates" that are still important, but were shared in previous newsletters.
4. How about "FYI"?
If you see an article starting with FYI, this is a good-to-know. These include resources, outside trainings and opportunities, grant opportunities from partner agencies, or other good-to-know type of items.
5. Highlights
CNS Highlights are articles highlighting good practices, Food, Body, and Mind Awardees, and other items.
6. Important Dates to Remember
You will find these at the bottom of every newsletter. They will include things like claim due dates, upcoming training and webinars, and other important dates.
We hope this is helpful! If you have any questions or comments about the format, please reach out to Samantha Brueske, Training and Communications Specialist.
Training participants will explore the updates to the child and adult meal patterns, as well as tips and strategies for implementation. Each session is 7-hours long, and will be spread out over 2 days for maximum effectiveness. Review this training overview for more details.
This training is a supplemental training session that is not required. It is intended to expand your knowledge about the CACFP.
IMPORTANT: Each participant must have a separate email to register and may only sign up for 1 training session.
Two Sessions Added
We added two more sessions for those who were not able to attend earlier this year.
*Note: You may have to register for an EDS account if you do not have one currently. Please review our article in the 11/30 CACFP Newsletter for more details.
After you register, OSPI will approve your request to join the training. Please expect a follow up email with the Zoom registration link after your registration is approved.
There is a limit of 25 participants for the session. If we have reached the maximum number of participants, you will automatically be added to the waitlist.
Have Questions? Please email Samantha Brueske, Training and Communications Specialist.
Designed to increase the availability of local foods in ECE programs, these grants can help new farm to school programs get started or expand existing efforts.
Submit your application by 8:59 PM PT, January 8, 2021
These one-time grants can help grantees accomplish long-term farm to school objectives.
Ideas for your grant proposal:
- Start a program that grows tribal foods and medicines
- Feature locally grown produce in your menus on a regular basis. Ask the farmers about opportunities for field trips to their farm or their availability to come talk about food with kids!
- Build a garden and incorporate fresh fruit and vegetables into CACFP, SFSP, and/or NSLP meals. Go one step farther and use the garden as a basis for educational activities! This increases kids' access to fresh fruit and vegetables, with proven positive impact on their eating habits over time and willingness to try new foods.
Who is Eligible?
These competitive grants will be awarded to eligible CACFP sponsors and community applicants for projects that meet the purpose of the grant program.
A 25% cash or in-kind funding match is required to receive a Farm to School Grant award and cannot be waived.
For more information, visit the National Farm to School Grants webpage.
No Kid Hungry (NKH) is pleased to release a new grant opportunity to increase food security among children from birth – five years old.
Community organizations, early child care centers, healthcare providers and others working to ensure vulnerable young children have access to healthy food are encouraged to apply for a grant. Grants will be between $15,000-$25,000 and applications are due on December 18, 2020.
How Can You Use The Funds?
Grant funding is available to support a variety of strategies to increase access to nutritious food and support young kids and families in the new operating environment created as a result of the coronavirus.
Examples of how funding may be used include:
- Supplies and equipment needed to increase or modify emergency food programming
- Costs of hiring additional staff positions or increasing hours for existing staff to meet increased demand as a result of COVID-19 or provide additional services like meal delivery
- Non-reimbursable food costs
- Program outreach, enrollment assistance and marketing costs
- Additional expenses as needed
Please note that NKH cannot cover indirect costs.
Join NKH for a Webinar
A zoom session will be held on December 3rd from 11am - 12pm PT to answer questions - Join Live Using This Link!
Questions? Please email Caron Gremont.
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December 15
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November Claims Due in WINS
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December 30
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October Claim 60-day Deadline - if you haven't already, submit your October Claims!
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