Determining employee eligibility for SEBB benefits

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Determining employee eligibility for SEBB benefits

From September 3 to 10, you’ll need to upload eligibility files to SEBB My Account so your employees can enroll online starting October 1. Before you can do that, you need to determine your employees’ eligibility for SEBB Program benefits.

The first step to creating the eligibility file to upload to SEBB My Account is to determine employees’ eligibility for the employer contribution.

There are several things to consider when determining eligibility of your employees:

  • Include all hours anticipated to be worked by the employee in their capacity as a school employee.
  • Consider all hours anticipated to be worked as a school employee from the beginning of the school year.* Even though SEBB Program benefits are effective January 1, 2020, eligibility is based on the entire 2019-2020 school year.
  • Employees may stack (include) hours from multiple positions within one SEBB organization to establish eligibility.
  • Eligibility is determined solely by the criteria that most closely describes the school employee’s work circumstances.

*School year is defined as September 1 through August 31.

The recommended process is to separate employees into three categories: eligible, ineligible, and it’s complicated.

Eligible/ineligible categories:

To move employees into the eligible or ineligible category, start by asking yourself the following questions:

1. Will the employee be working as a school employee in multiple positions in your organization? (Do not include hours the employee may work at other SEBB organizations.)

If the answer is “Yes,” include all anticipated work hours in the determination.

Yes or No

2. Do you anticipate the employee will work at least 630 hours for the 2019-2020 school year?

If the answer is “Yes,” the employee is eligible for SEBB Program benefits.

If the answer is “No,” go to question #3.Yes or No

3. Did the employee work at least 630 hours in each of the previous two school years?

AND

Is the employee returning to the same type of position (or combination of positions) within the same SEBB organization?

Yes or No

If the answer is “Yes” to both questions in #3, the employee is eligible for SEBB Program benefits.

If the answer is “No” to one or both questions in #3, the employee is not eligible at this time.

Monitor these employees for eligibility throughout the school year. These employees could become eligible based on:

  • The employee’s work pattern is revised in such a way that they are now anticipated to work 630 hours in the school year.

OR

  • The employee actually works 630 hours in the school year.

It’s complicated category:

In some cases, it may be difficult to determine whether some employees meet the eligibility criteria. In these cases, additional analysis is needed. The SEBB Program’s Outreach and Training Unit is the resource for employers to get answers to their questions and their employee’s questions. Our team is here to help you support your employees.

You can direct your questions to the SEBB Program’s Outreach and Training via two ways:

FUZE (secure email)

OR

By calling 1-800-700-1555

Important: Please do not share the phone number or the FUZE link with employees. These tools are intended for us to work with you so that, in turn, you can help your employees.