COVID-19 Community Residential Reporting Requirements Update

Developmental Disabilities Administration

February 4, 2021

COVID-19 Community Residential Reporting Requirements Update

This message provides updates for DSHS’ DDA community residential providers regarding DDA COVID-19 reporting requirements. Field services staff can view the residential reporting changes and others amendments by viewing Management Bulletin D21-004.


Since the onset of the pandemic and based on initial instruction, most residential providers have been following the one-hour protocol for reporting positive COVID-19 cases to DDA field services, defaulting to the incident reporting one-hour timeline for “natural disaster or condition threatening client safety.”

What's changed or clarified:

  1. Effective immediately, client and staff COVID-19 positive cases must be reported to DDA following the one working-day standard. COVID-19-related client hospitalizations or life-threating conditions must still be reported within one hour, and a written report must follow within one working day.
  2. Follow-up reports informing DDA about staff and client recoveries are no longer required. Client recoveries following hospitalizations or life-threatening conditions must still be reported.
  3. Community residential providers certified or licensed by DSHS’ Residential Care Services (e.g. supported living, group homes, group training homes) must continue submitting mandated reports through the Complain Resolution Unit and submit Bi-weekly COVID-19 data updates per Aging and Long-Term Support Administration instruction.

Thank you to all community residential staff for staying the course and your continued commitment to support people with developmental disabilities through this pandemic.

Contact us for questions or feedback.