TQP Grant Information: No-Cost Extensions (ARRA)

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Applying for No-Cost Extensions

Dear TQP Grantee:

As you may know, the Education Department General Administrative Regulations (EDGAR) 34 CFR part 74.25 (2)(i), allow discretionary grantees the option to extend their grant periods for the purpose of completing activities that could not be completed during the original project period. This process is called a “no-cost extension.” The purpose of this letter is to explain the no-cost extension process as it applies to your grantee cohort.

In general, our regulations allow grantees to request no-cost extensions for up to 12 months. However, this extension period will be shorter for your grant. Because your grant was funded under the American Recovery and Reinvestment Act (ARRA), unexpended grant funds will be returned to the U.S. Department of the Treasury on September 30, 2015. Therefore you may extend your grant up to - but not beyond - this date. All grant funds must be drawn down from G5 no later than September 30, 2015. There will be no exceptions. Thus, as you consider whether you wish to exercise a no-cost extension, please think very carefully about how you will draw down funds during the extension period to ensure that you are able to pay all costs including salaries, contracts, and other items prior to September 30, 2015.

Per our regulations, you may not request any new federal funds during a no-cost time extension, and you may not make changes to the scope or objectives of your grant. Furthermore, the no-cost time extension cannot be merely for the purpose of exhausting unexpended funds. In other words, this extension is to allow you time to complete the activities that are in your approved application. The extension period cannot be used to begin any new activities. 

To receive an extension, you must send written notification of the planned extension to your assigned ED program officer no later than 10 days before the end of the performance period. We prefer that you send the request via email. In general, the written notification should be approximately one to three pages in length and must include the following:

  • PR award number
  • A brief narrative, similar to those that you have provided in your mid-term reports, that discusses your progress toward accomplishing your project goals
  • A brief rationale for requesting the extension
  • A proposed list of activities
  • Proposed budget
  • Revised expiration date of the grant

We strongly recommend that you send a copy of the extension notification to your Authorized Representative such as your dean or your college’s president.

Once the no-cost time extension is approved, our program office will generate a new Grant Award Notification (GAN) reflecting the revised expiration date. An extension is not approved until that GAN is generated. We will send a copy of the new GAN to you for your records. Your project officer will continue to work with you to monitor your grant during the extension period. Your Final Performance Report will be due 90 days after the approved grant expiration date. 

We hope this information is helpful to you as you enter the final year of your TQP grant. Please do not hesitate to contact us with any questions.

Sincerely,

Christine Miller

Program Lead

Teacher Quality Partnership Grant Program