2. Programme of work
Since August, NPS has awarded the following contracts:
3. News
Mobile Telecoms PSN aggregated call-off (NFC6)
NPS has facilitated a CCS led
aggregated call-off contract from PSN Lot 6 on behalf of the Welsh public sector, covering mobile voice and data requirements in Wales. In March 2015,
CCS ran an eAuction, identifying
Telefonica as the successful supplier.
The call-off will achieve an estimated 39.6% saving against
current rates available via PSN Lot 6 catalogues, amounting to an estimated
saving of £170k over the three year term.
NPS are going to conduct a further
aggregated competition for Fixed Line Telecoms on behalf of interested
organisations under 'Lot 3 Traditional Telephony' for the CCS, 'Network Services Framework RM1045'. The competition will
result in co-terminus contracts with a single supplier for an initial period up
to September 2017, with an option to extend up to an additional 12 months.
CCS have indicated achievable savings in the region of 15%, with
potential savings in the region of 30% for organisations that are on an
existing rolling contract that hasn't been subject to a competition process.
NPS plans to conduct this competition exercise once only. We
will be able to specify each organisation's transition date within the exercise. Therefore even if you don't need to renew your contract until sometime in 2016, you will still be able to participate in the exercise. Any queries please contact the mailbox below.
Interested organisations must provide all requested data by the extended deadline of 4 September. To obtain
further information and document templates, please contact the NPS ICT mailbox: NPSICTCategoryTeam@wales.gsi.gov.uk
eTrading Wales - Procserve Webinars
Our eTrading Wales partners Procserve will be running the following Webinars for suppliers over the coming months. The service is free of charge to suppliers and will offer an overview of the system, advice and support, and present the benefits of eTrading.
Suppliers can register here for individual sessions.
30 September 2015
Bitesize Webcast - eInvoicing 13:30 - 14:00
28 October & 9 December 2015
Welcome Webcast 13:15 - 14:15
25 November 2015
Bitesize Webcast - How to provide content on Procserve 13:30 - 14:00
4. Current and upcoming activity by category
There are a number of Prior Information
Notices and Contract Notices listed below. Please share this information with
as many suppliers as possible if you think they would be interested.
If you would like further information or to attend any of the events below please contact the relevant team by e-mail.
Corporate and Business Support Services
Updates
-
Managed Service Provider for Printing Services - the bridging arrangement has been extended until 31 October 2015. Tenders for the All Wales Printing Services
Framework are currently under evaluation and the Framework is due for
award in October.
- We are currently scoping
requirements for Postal and Courier Services. The template has been distributed
to all Category Forum Group representatives.
Category Forum Group
- Supply of High Visibility & Personal Protective
Equipment (PPE) – Uniforms, Workwear and Leisurewear - North Wales 15
September 2015 & South Wales 22 September 2015.
Contact: NPSCorporateServices@wales.gsi.gov.uk
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Fleet and Transport
Contract Notices
- Tyres - Contract Notice will be published shortly.
Contract Award Notices
- Fuel Cards - mini competition due to be awarded in September.
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Updates
- Vehicle Leasing - we are gathering requirements to put in place an all-Wales Framework. If your organisation has a requirement for vehicle leasing in the next 12 months please contact the mailbox below to obtain a short questionnaire.
- Vehicle Purchase - we are gathering requirements to aggregate spend and demand and run competition via auctions with Crown Commercial Services (CCS). If your organisation has a requirement for vehicle purchase in the next 12 months please contact the mailbox below for further information.
These are the key dates for customers to note:
Customer volume commitment - 18 September 2015
Live eAuction event - 22 October 2015
Vehicles ordered within three months of eAuction, 12 week lead time for delivery.
Customer volume commitment - 20 January 2016
Live eAuction event - 25 February 2016
Vehicles ordered within three months of eAuction, 12 week lead time for delivery.
We are working closely with CCS and may have flexibility to schedule an additional event, dependent upon requirements and CCS availability.
- Driver Licence Checking - decision to be made at September's Delivery Group meeting to include this on the Fleet & Transport Pipeline. There is an immediate legislative requirement to undertake this for the Welsh Purchasing Consortium due to the change in the law on licences in April 2015. If member organisations have a requirement, please contact the mailbox below to provide numbers of licences to be checked per annum, including Grey Fleet.
- Vehicle Spares - decision to be made at September's Delivery Group meeting to include this on the Fleet & Transport Pipeline. Current arrangements end in May 2016 and a replacement is required. Requirements are being gathered from local authorities and if any other member organisations have a requirement, please contact the mailbox below.
Contact: NPSFleet@wales.gsi.gov.uk
Information and Communications Technology
Prior Information Notices
-
Cabling and Repair Services - issued 6 August 2015.
- Digitisation, Storage & Disposal - Prior Information Notice to be published shortly.
Contract Award Notices
Updates
- Fixed Telecoms - deadline for Organisation Data Collection Template and signed MOU is 4 September 2015.
Contact: NPSICTCategoryTeam@wales.gsi.gov.uk
 People Services and Utilities
Contract Notices
Updates
-
Business Travel and Accommodation Solutions - tenders have been returned and are currently under evaluation.
-
Assistive Technologies and Services - tenders have been returned and evaluated, with the framework due to go live early October.
-
Occupational Health and Associated Services - we have been contacted by a number of Welsh Government Sponsored Bodies to conduct a collaborative mini competition on their behalf for the provision of Occupational Health Services. We currently have organisations interested on an all Wales basis. If your organisation would like to be included (you do not have to be a WGSB) please contact the mailbox below.
Customer Focus Groups
- Occupational Health and Associated Services Customer Focus Group - North Wales, 21 October 2015. We will be providing an update in relation to current mini competitions and case studies, and will focus on the expiry of the current all Wales EAP contract.
-
Assistive Technologies and Services Customer Focus Group - Mid Wales, 17 September 2015. We will be providing framework guidance and options for direct call-off and mini competitions.
Contact: NPSPeopleServices&utilities@wales.gsi.gov.uk
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Professional Services
Contract Award Notices
- NPS Legal Services by Solicitors Framework has been awarded and is live as of September 1 2015. Guidance is available on Sell2Wales and customer launch events will be arranged to enable stakeholders to meet with new providers. Details to follow shortly.
- Cash Collection Services - due to be awarded in early September.
- Construction Consultancy Phase 2 - due to be awarded in September and go live in October.
Supplier Events
-
Resource Efficiency Framework for Wales - the Framework has been live for 13 months. We are holding events with the suppliers to gather feedback to help us understand what is working well and what could be improved. Events will be held as follows:
South Wales - Waterton Centre, Bridgend 10:00 - 12:30
North Wales - Venue Cymru, Llandudno 13:00 - 15:30
Contact: NPSProfessionalServices@wales.gsi.gov.uk
5.
Savings
The table below shows the breakdown of total savings that have
been achieved and spend by NPS category, reported to date from April 2015 to June 2015.
At present NPS is running at a 3.04% run rate on savings against
spend through Contracts and Framework Agreements under management, and this
includes a range of Agreements which have been on-boarded into NPS.
If
you require further clarification of these savings, please contact your NPS
Sector Representative or your Head of Procurement.
6.
Focus on
New
support aimed at helping businesses work together to grow.
Social
Business Wales is a new Welsh Government and ERDF funded project managed by the
Wales Co-operative Centre. It provides intensive one to one support to social
businesses which have the ambition and the potential to grow.
Social
businesses are sustainable businesses which have social aims that define the
way in which they operate. Social businesses can include social enterprises,
co-operatives, mutuals and employee owned businesses.
The social
business sector already makes a large contribution to the Welsh economy, in the
region of £1.7 billion per year, but it has the potential to deliver more. The
new project supports existing social businesses to expand and diversify and to
work together to access public sector procurement and to collaborate to promote
their products and services.
The project
also offers support to SMEs looking to collaborate and form consortia to
collectively bid for procurement opportunities.
Our team of
advisers are experts in visioning and growth planning, effective governance,
legal structures and incorporation, marketing, financial planning, workforce
development, business planning, joint bidding and consortia development.
Social
Business Wales is part of Business Wales which offers support and advice to
Welsh businesses. For further information, please visit the Business Wales website or call 03000 6 03000 and ask for ‘Social Business Wales’.
7. Staffing and recruitment
The Head of ICT Category has left the NPS to pursue other
opportunities. For operational queries
please contact Rob Newman or Carole Hixson.
The submission date for
applications for the three Heads of Category posts for Fleet, Food and People
Services has now closed and the sift taken place. A large number of high calibre applications
were received and interviews are being scheduled to take place throughout
September.
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