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Please note an address change for DCAR including ABS. Please find us at 5005 N.
Lincoln Blvd, Suite 100, Oklahoma City, OK 73105. Please send any and all
correspondence to our new location effective immediately.
Effective April 13, 2015, the
main number for DCAR is 405-522-5577.
The Division of Central
Accounting and Reporting (DCAR) includes:
- State
Comptroller
- Agency Business Services (ABS) (Suite 200)
- Transaction
Processing
- CAFR
- OMES
Finance (Suite 200)
- ISD
Finance (Suite 200)
- OCIA
- Statewide
Accounting and Reporting
- Vendor
Maintenance
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PAYROLL
The first quarter of the 2014 tax year is now complete, and
it is time for ALL agencies to run their Miscellaneous 1099 Tax
Information Report which will include all transactions from Jan. 1, 2015,
through March 31, 2015. The path for this report in PeopleSoft Financials
is: Accounts Payable/Reports/Payments/ Misc Tax Information Report.
With this report please review the following:
-
Please
pay attention to the 1099 Flag where Y means the vendor should receive a
1099 and N means the vendor should not receive a 1099, and submit any
changes. A 1099 will not be printed if the 1099 Flag is N. A
vendor does not need a 1099 if they are registered as a corporation,
non-profit organization or government entity, unless the vendor is a
provider of legal or medical services.
- Make
sure that the Name and Tax ID number (TIN) match the information on the
vendor’s W-9. Let us know if we need to add an additional name that
will match with the IRS. Only Name 1 prints on this report, but if
you have an additional name for Name 2 it will be added to the vendor
information and will print on the 1099.
- Address
1 in the vendor file is the designated address for 1099 reporting.
If the 1099 Flag is N, only new addresses will be added but address 1 will
not change.
- Review
all warrants processed for each vendor and make sure all are accounted
for. (Any warrant corrections need to be made at the agency
level.)
Please send any corrections on this report to the Office of
Management and Enterprise Services (OMES) by May 2, 2014. If you have any
questions contact Beth Brox at 405-522-1099, or by email at Beth.Brox@omes.ok.gov.
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Repayments from employees made in the current year (2015)
that are for overpayments of wages in a prior year (2014 or before) must be
repaid at the gross overpayment amount in accordance with Internal Revenue
Service regulations. A W-2C is required to be completed and sent to OMES. Only
Social Security and Medicare wages and taxes are corrected on the W-2C. The
employee must sign an IRS Form 843 in order for us to request a refund of
employee FICA taxes. If the employee will be seeking the refund
themselves, the Form 843 is not required. DO NOT adjust Federal or State
taxable wages or income taxes. The employee received and had use of the funds
during the year of overpayment and, the amounts are taxable for federal and
state purposes. The employee may be entitled to either a deduction or credit on
their current year (2015) Form 1040. Please advise them to speak to their tax
accountant. Additional instructions for Form W2-C are available on the IRS
Web site. For assistance, contact Lisa Raihl at 405-521-3258, lisa.raihl@omes.ok.gov or Jean Hayes
at 405-522-6300, jean.hayes@omes.ok.gov.
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The Statewide Employee View functionality can be used to
find any person in PeopleSoft HCM. When trying to determine if an
individual already exists in the system, please search by “National ID” (social
security number). Searching with criteria other than National ID can cause an
agency to identify a person that isn’t truly the one they want. Please review
the search results carefully to ensure the individual found is who you need.
The navigation is: Home > Workforce Administration > Personal
Information > Statewide Employee View (0491).
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If an incorrect social security number (SSN) has been
entered into the HCM system, please contact the OMES HelpDesk to have the
number corrected. DO NOT create another employee in the system; this will
only compound the issue. Employees with multiple EmplIDs must have data
combined onto the one correct record and requires many corrections and changes
in the HCM system.
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ACCOUNTING
There are no accounting updates this month.
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