February Birth Data News


Birth Data News


Following NCHS Standards

(Editor's note: on the toolbar in your browser, please choose 200 percent in your view/zoom dropdown menu to read the two screen shot examples below.)

Two  errors that happen frequently are both under the Risk Factors box  found on the Mother’s Medical Information I tab.

The first of these errors (see top screen shot below) pertains to the checkbox Previous preterm birth.  When this box is checked, a corresponding value must be entered in either the Number  of previous live births now living or the Number of previous live births now dead.

The definition of a Previous preterm birth according to the National Vital Statistics System, Guide to Completing The Facility Worksheets for the Certificate of Live Birth and Report of Fetal Death  is  a pregnancy terminating in a live birth of less than 37 completed weeks gestation.

The second error (see bottom screen shot below) pertains to the checkbox Other previous poor outcome (include Perinatal death, Small for Gestational Age, Intrauterine Growth Restricted Birth).

If this box is checked a value must be entered in the Number of other previous pregnancy outcomes box.

The definition of Other previous poor outcome (include Perinatal death, Small for Gestational Age, Intrauterine Growth Restricted Birth) is a pregnancy continuing into the 20th week of gestation and resulting in any of the listed outcomes:

· Perinatal death (including fetal and neonatal deaths)
· Small for gestational age
· Intrauterine-growth-restricted birth

An online version of the Guide may be found here: http://www.cdc.gov/nchs/data/dvs/GuidetoCompleteFacilityWks.pdf  

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eBirth Records Project: Update

The electronic Birth Records Project focuses on moving toward the secure electronic exchange of birth records information while capturing birth records data at the point of care or contact. The Office of the State Registrar and Office of Health Information Technology at the Minnesota Department of Health (MDH) provide leadership and support to the project with funding and technical assistance provided by the Centers for Disease Control and Prevention, National Center for Health Statistics (NCHS). 

Please consider joining our Community of Interest. This group of volunteers receives regular email updates to engage and educate members about eBirth Records progress as well as local and national interoperability news. Joining the Community of Interest does not obligate you to attend meetings or donate time or resources.

Please email Sally Almond at sally.almond@state.mn.us to join the community. Currently, we need documentation about birth registration processes throughout Minnesota. If you have training materials, written policies or procedures, please forward them to Sally at the email address above.





The 2013 Excellence in Birth Registration Conference will be held on May 2, 2013, at the conference center inside the Mall of America. Tucked into the "Nikelodeon Universe," the "Great Room" has excellent acoustics and we’ve been assured we won’t hear any shrieking from the rides! Pre-registration is required. Please register online only. Sorry, there will be no same day registration or payment.


You may have noticed a new voice on the phone. Kirsti Taipale, our newest Field Services staff member, comes to Vital Records from MDH’s Office of Emergency Preparedness, and we’re delighted to have her join our team!



Our field service representatives aren’t always available, but the registration helpline is. Please direct questions requiring an immediate response to: 651-201-5961.