DNR Grants Journal: Issue #6 (April 2014)


In This Issue

  • Project Close-Out Reminders
  • Fiscal Year 15 Agreements
  • Grant Fiscal Monitoring

Project Close-out Reminders

Several ENRTF and OHF projects are set to end at the end of this June. If this applies to your project, here are a few friendly reminders to keep in mind as you prepare to close-out your grant:

  • Your agreement with the State of Minnesota states that a final billing should be submitted within 30 days of the end of the program period or the expiration of the grant.
  • Final reimbursement request cannot be paid until your final report has been received and approved by LCCMR or LSOHC staff.
  • All project expenses must be incurred and delivered by June 30, 2014 or earlier in order to be eligible for reimbursement unless your project includes restoration or enhancement work with a separate end date in your agreement with the State.
  • If you have unused funds and your final report has been received and approved by LCCMR or LSOHC staff, your assigned Grants Specialist will be contacting your Authorized Representative to verify that you have concluded spending for this project prior to cancelling your appropriation. The unused funds will then be returned to the appropriate fund (OHF or ENRTF) for future allocations.
  • If you purchased land or conservation easements during your project, please make sure all post-closing documents have been submitted to your assigned Grants Specialist. Your Grants Specialist will contact you to acquire any missing documentation prior to officially closing out your project.

As always, we appreciate your assistance, planning, and proactive communication.


Spring Photo

Grant Fiscal Monitoring

DNR Grants Unit staff has been conducting separate, formal fiscal grant monitoring for a year now! This monitoring is done in accordance with the Office of Grants Management Policy 08-10. We would like to thank you for your cooperation and the insights you have provided during our first year of this monitoring.

If you have not participated in a monitoring visit yet, you likely will soon. The OGM policy requires that all grantees who have projects valued at over $250,000 will be visited on an annual basis while grantees who have projects valued at $50,000-$250,000 will be monitored at least once during the term of the agreement. Appropriations of less than $50,000 are not monitored in this manner. If you have multiple projects, we try to cover them all in one monitoring session.

Monitoring is conducted either through a site visit or a desk review. Often additional information that is required to be kept on file is requested before the monitoring (subcontracting paperwork, proof of payment, etc.) for prior review and subsequent discussion during monitoring.  Other topics of discussion may include: the reimbursement process, conflict of interest, organization fiscal controls, capital equipment and/or land purchases, and feedback for the DNR Grants Unit team.

As always, if you have questions, please contact your Grants Specialist.

Fiscal Year 15 Agreements

The Grants Unit has started preparing contracts for fiscal year 2015 ENRTF and OHF pass-through appropriation recipients. Agreements will be sent out as soon as possible following work/accomplishment plan approval. Please be aware that contract and attachment templates must be finalized, reviewed by multiple parties, and funds encumbered prior to sending. With this in mind, we appreciate  your patience as we work toward sending out agreements as soon as possible.

If you are the recipient of a FY15 appropriation, please review your agreement and its attachments carefully. If you’ve had a project previously, please do not assume that everything is the same; we like to limit changes as possible, but there will likely be some necessary updates based on decisions made during session or  language to provide better clarity and guidance.

More information on these changes, and on our third annual fall training session, will be provided in the next DNR Grants Journal as well as on the Training page of our website.


Minnesota Dept. of Natural Resources

500 Lafayette Road

St. Paul, MN 55155-4010


Amanda Graeber

Grants Manager

(651) 259-5533



Patrick Donnell

Grants Specialist Coordinator

(651) 259-5543



Karen Mueller

Grants Specialist Sr.

(651) 259-5559



Jason Tidemann

Grants Specialist Sr.

(651) 259-5543