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August 28, 2015
November Temporary Precinct Consolidations
The deadline for temporary precinct consolidations for the November election is September 4th. If you have or will be temporarily consolidated precincts for the November election there are important steps you must complete in QVF prior to issuing absentee ballots. Once your county has finished the QVF e-Wizard process and the BOE has programmed the election records, you may combine your precincts using the Global Geography module in QVF. For November 2015, we expect that most election records will be available by September 1, 2015 but 11 counties have yet to complete the e-Wizard process resulting in delays for those counties and some of their neighboring counties as well.
Failing to combine precincts in Global Geography may result in:
- Difficulty processing AV ballots
- An inaccurate e-Pollbook
- An incomplete precinct list
If you are responsible for voters from a different jurisdiction than your own on Election Day, then you MUST combine your precincts properly in Global Geography as soon as possible. See QVF Manual Chapter 3, pages 41-43 for instructions.
If you are operating an e-Pollbook in a combined precinct, you MUST export the setup files by Combined Precinct rather than Ward Precinct or else you will not have all the voters on the laptop that you need.
If your combined precinct crosses jurisdictional lines, you may also need to export your e-Pollbook by a Mixed region rather than by Jurisdiction in order to see voters from other jurisdictions.
For full instructions see Electronic Pollbook User Manual pages 7-10 (QVF Users) or page 11 of the EMP Manual or non-QVF users.
Submit Ballot Proofs to the Bureau of Elections
Counties:
Please forward a copy of the ballot prepared for this election in PDF format to the Bureau prior to production. Bureau staff will review all ballots to ensure that they conform to the current ballot production standards.
Submit all proofs by email to the attention of Carol Pierce at piercec1@michigan.gov. Please include "Ballot Proofs" and the name of your county in the subject line of your email submission. If corrections are needed or any changes are made to the ballots following submission and/or approval, the PDFs must be re-submitted.
As a reminder Michigan Ballot Production Standards were updated in November of 2013. It is important that those responsible for the production of ballots closely observe all applicable legal and technical ballot production standards.
MCL 168.714 requires County Clerks to deliver ballots to local clerks no later than Saturday, September 19, 2015.
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